High School Administrative Assistant
Resume:
DEBORAH A. McCOY
Cypress, TX 77429
*****.*******@*****.***
EDUCATION: College – Illinois Central College, Peoria, Il Accounting Classes High School – Limestone High School, Bartonville, Il 10th grade GED: Wharton Jr. College (1982) High School Deploma SECRETARIAL SKILLS: Ten Key Touch, Excel, Word, Docuware, Great Plains Dynamics,AS400 Macola Microsoft Office, Corporate Focus, Purchase Order System, Creat-a-Check System on line with JP Morgan Bank. Peachtree, and Upload system. WORK EXPERIENCE: RESPONSIBILITIES:
Becks Prime Management Administrative Assistant
Handling bank reps, billing, boxing of tax forms.
Handling daily mail and issues shipping.
Organize and maintain files and phone list.
Order and maintain all Xerox supplies for the office. Reserving of conference rooms.
Proficient in MS Office (Word, Excell, Outlook, Docuwear, Posative Pay). Organize and maintain filesand phone lists.
John W. Storms, CPA Receptionist
Balance 12 Becks Prime Payroll Bank accounts, Handle mail Jan 2017 – July 2022 In and out of office, Copy Tax Returns for files and mail copy to clients, Mail originals to IRS Certified Mail with Return Receipt required, process Invoice’s to clients for John W. Storms Services, record storage box’s to go to Iron Mountain for Storage and keep all records. Handle trust accounts for clients, paying invoices, and balance check book, handle various request from clients. Shipping packages to all clients by Fed Ex or Package Express, Take bank deposits for clients and company, ordering deposit slips and checks. BJ Services Accounts Payable Temporary Assignment
Feb 2017 June 2017
Review and process all expense reports for aprox 600 per month Company ended the expense check position and went with T&E Cards RCI Management AP Clerk
June 2015 Nov 2016 Balance banking daily for 10 locations 25 bank accounts. Enter invoices for 9 locations. Create new vendors and get W-9 information. Manager approval on all invoices, Regional Manager on invoices over 500.00 if not a regular monthly invoice. Invoices over 1,000.00 need to be approved by Ed Anakar. District manager over all clubs and David Simmons over all Bombshells Restaurants unless repetitive monthly invoices. After invoices entered, run Aged Payables and send to Eric Langon for approval to pay. Cut Checks for 9 locations after approval is given. Match checks with invoices approval backup, aged payables report and check register give to Controller to sign checks and they give to receptionist to mail out. Special checks to be cut in emergency situations follow same rules. Order check stock. Write up all deposits and post to locations coding to GL based on the situation. Run Aged Payables at end of month and make notes on why not paid if due. Run Fixed Asset and Non Posting Reports for all locations 4 days before end of month and check. Run Credit Card and ATM deposit reports every week for 9 locations and run all reports end of month for final figures to balance. If not balanced research on web-site and have corrected by Daily Sales who is in charge of posting daily. Run again and have supervisor approve. Run cost of Goods mid-month and end of month to send to locations for verify to their barkeep totals, correcting their errors and send back to make sure all categories balance barkeep to Peachtree reports. Correct any errors on Accounts Payable posting to Peachtree. Communication with locations to get all balanced and turn into supervisor for checking. Check Vendor Statements and call vendors for outstanding Items, Run AP checklist for 6 months prior to verify all regular vendors have their monthly invoices and quarterly Invoices in the system. Call Vendors of missing invoices to obtain for posting before closing. When bank statements come in for the month, run outstanding items report, other outstanding items report, balancing report,, Visa/MC monthly statement, Fed Ex monthly statement, bank fees GL report, chargeback and merchant fee GL report to balance for all locations. Turn everything in for supervisor for review. When given back with their approval, file in month end pack for each location. Run outstanding items and outstanding checks, resolve outstanding items and void all outstanding checks. New Management changes laid off
Lockwood International AP Lead
August 2013 to Nov2014 Opening mail and distributing to departments, coding all invoices related to utilities, maintenance, and supplies for 13 offices, answer vendor calls, keeping Spread sheets on all monthly vendor activity, print accounts payable checks for Management to sign and mail out to vendors. File all stubs with backup in file cabinet, set up new vendors, process expense reports for sales personnel, Process excel spread sheet for Freight companies invoices to pay. Company moved accounting across town and did not want to commute. Vista Host, Inc: Cash Assistant –General ledger Posting 10370 Richmond Ave. A/P on Special Entities, Bank Duties (deposits, petty cash, cashier check, etc.), Houston, TX 77042 Docuware scanning of documents, track account balances for 22 hotels, help
713-***-**** with account balances for 22 hotels, help with credit card processing, Opening May 1999 – August 2013 and Closing accounts for 22 hotels, wire transfer funds on line with JP Morgan Chase, assist all hotels with any problems involving banking, return checks, credit card, disputes or research items.
Vista Host Inc.
Purchasing Assistant Assist Purchasing Manager,
Feb 1998 to May 1999 writing purchase orders, tracking orders for hotel renovations, code Invoices for payment, track orders for delivery on time, balancing purchasing reports. Vista Host Inc. Accounts Payable - $8.17/hr – Entering A/P for 6 hotels, November 1993- running edits for checks to be approved, matching checks to
-February 1998 invoices and prepare to mail out, research statements, answer vendor calls, handle inquiries and get 1099’s ready to Print, Balance accounts payable, process credit applications. REFERENCES: Deb Mancuso - 832-***-**** previous supervisor and friend 20 years Mary Ann Padron – 713-***-**** friend 20+ Years and ex co worker Katie Rodeo – 832-***-****
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