Administrative Assistant Vice President

TAYLOR STEED

San Francisco, CA · 415-***-****

***********@*****.***

Organized and detail-oriented Administrative Assistant with experience in the pharmaceutical industry. Collaborative team player with ownership mentality and a track record of delivering the highest quality strategic solutions to resolve challenges, propel business growth.

EXPERIENCE

SEPTEMBER 2019 TO JULY 2021

ADMINISTRATIVE ASSISTANT

Allogene therapeutics, south san francisco, ca

Provide administrative support to the Vice President of ***

Maintain calendars and daily schedules in a proactive, forward-thinking manner for the President

Manage and track payroll for direct reports

Receive and screens visitors, telephone calls, letters, and follows up on pending matters

Manage and developing solutions to problem solve to support the Vice President and the Senior Management Team

Create meetings, prepare and distribute meeting notification, correspondence, agenda and materials, as well as subsequent updates or changes as necessary

Provide general office support, including working with the IT help desk to assist with basic troubleshooting. Acts as first point of contact for all activities and emergencies, always remaining alert.

Serves as point person, taking ownership of any challenges that may arise within the multiple building, resolving them, or following escalation procedures as required.

Conduct overall room appearance site inspection and work with Building Operations to maintain facilities

Assist in conference room readiness inspections to determine the room is equipped with proper event materials such as pads, pencils, event handouts and promotional merchandise/swag

Handling meeting room bookings, utilizing the reservation system, and focusing on the strategic assignment of meeting space to maximize utilization

Answer reception desk telephones, direct calls and manage message receipt and delivery process

Continually monitor shared working areas to ensure adherence to social distancing protocol and safety regulations as established by the people operations team

Maintain front office cleanliness and manage day-to-day communication with facilities staff to ensure that the workspace is clean and safe

Organize and deliver all incoming and outgoing mail

Develop professional relationships with all staff and clientele

Manage inventory and ordering of office supplies

NOVEMBER 2018 TO MAY 2019

OFFICE MANAGER (CONTRACTOR WITH ROBERT HALF)

locix, san bruno, ca

Organizing meetings and managing databases

Organizing company events when needed Ordering office supplies

Preparing letters, presentations and reports when needed

Liaising with staff, suppliers, and clients

Implementing and maintaining procedures

Setting up new employees and assisting with employee onboarding items

Ensuring that health and safety policies are up to date

Assisting the organization's HR function by keeping personnel records up to date, arranging interviews

Assistant to the CEO as needed

JULY 2017 – APRIL 2018

RECEPTIONIST AND FACILITIES COORDINATOR (CONTRACTOR WITH AEROTEK)

Fitbit, san francisco, ca

Receptionist \ Facilities Coordinator

Welcome and greet visitors, open and close office

Assist with coordination of weekly all company Happy Hour

Front desk coverage, answer calls on multi line system in professional manner

Greet visitors, employees, and vendors

Opened, distributed incoming mail, packages

Issue visitor badges when needed

Scheduled conference rooms, set up for meetings with catering and refreshments

Maintained look and appearance of reception area, conference rooms

Assisted with facilities and security issues

Assisted with the coordination of all-employee weekly Happy Hour

APRIL 2017 TO JUNE 2017

RECEPTIONIST AND RESEARCH ASSISTANT (CONTRACTOR WITH ROBERT HALF)

aimmune therapeutics, brisbane, ca

Welcome and greet visitors

Maintain security by following procedures; monitoring logbook; issuing visitor badges

Contribute to team effort by accomplishing related results as needed

Create Clinical Information binder to be distributed to various study trial sites

Quality Control of study specific documents

Ensuring that Clinical binders are delivered to the proper trial sites

Prepare, compile and sort documents for data entry

Check source documents for accuracy, verify data and correct data where necessary

Update data and delete unnecessary files using Excel spreadsheet

Combine and rearrange data from source documents where required

Enter data from source documents into prescribed computer database

Check completed work for accuracy

Prepared documents for distribution and shipping

NOVEMBER 2012 TO AUGUST 2015

SALES ASSOCIATE

target, san francisco, ca

Ensured that all customers receive excellent service through direct salesmanship, and prompt and courteous service

Welcomed customers by greeting them, offering them assistance

Advised customers by providing information on products

Helped customer make selections by building customer confidence, offering suggestions and opinions

Documents sale by creating or updating customer profile records

Processed payments by totaling purchases; processing checks, cash, and store or other credit cards

Kept clientele informed by notifying them of preferred customer sales and future merchandise of potential interest

Contributed to team efforts by accomplishing related results as needed

Monitored for leakage and loss prevention

Maintained and updated employees’ files and training records

Processed newly recruited and terminated employee files

Maintained employee anniversary and birthday list

JULY 2010 TO MAYT 2011

MARKET RESEARCH ASSISTANT

youth leadership institute (yls), san francisco, ca

Conducted student opinion studies on teens & alcohol, over the telephone and on campus

Created flyers and hand-outs for students

Passed out study results to lower-classmen throughout SFUSD

Spoke in several classes on the dangers of under-age drinking

Entered information from study results into a database

EDUCATION

2016 TO 2018

long beach city college

20XX TO 20XX

College of San Mateo

SKILLS AND QUALIFICATIONS

Exceptional oral and written communication

Enthusiastic attitude

Natural ability to communicate with others

Ability to interact effectively at all levels of an organization

Able to adapt to the immediate or unforeseen challenges

Detail orientated and consistently accurate

Can quickly learn new processes

Outstanding Customer Service

Knowledgeable in MS Word

Able to work independently as well as with a team

Flexible, able to adapt to different changes Quick learner

ACTIVITIES & INTERESTS

Art

Skiing

Travel

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