General Ledger Senior Accountant
Resume:
Teresa M Stevenson
*****************@*****.***
An accounting professional and experienced Accounting Consultant with over 23 years of experience in every area of finance. A consistent team leader in researching, organizing and computing financial data in order to provide accurate history to top management resulting in greater customer satisfaction and revenue savings. Critical thinking and finding solutions to both simple and complex problems have always been my strengths. My strong academic performance displays the analytical, written, presentation, and time-management skills I possess, as well as, my commitment to hard work and excellence. Prior employment opportunities have afforded me a chance to interact professionally with a diverse group of individuals and shoulder a variety of responsibilities.
Professional Experience
Air Cargo Carriers – air package transportion (Mar 2023 to Feb 2024)
Senior Accountant GL and Payroll Reconciliation - Direct hire opportunity, Personal emergency
Prepare and maintaining monthly account reconciliation for all payroll and payroll withholding accounts
Understand tax withholding requirements for multi-state and local taxes
Reconciles bank statements withdrawals for 401K, payroll and payroll taxes
Audit payroll and related payroll general ledger accounts on a weekly/ monthly basis, including 401k
Monthly reconciles employee loans and other general ledger accounts
Maintain and creates spreadsheet to keep track of payroll salaries and other various reports and routes to appropriate departments
Posts and analyzes trail balances and ledger accounts
Prepare summary sheets for use by management or auditors in preparing comprehensive financial statements
Assists with registrations, reporting and payroll tax issues as company does business in new states
Maintain reporting and tax issues in other states to ensure general ledger reconciliation are completed with reoccurring tasks for periodic, monthly, quarterly, and annual deadlines
This position will work closely with other accounting team members and Human Resource teams for researching regulatory requirements, creating payroll tax reports/documentation, and assisting employees with tax questions
Utilization of ADP, ADP SmartCompliance, UKG software to run reports, establish and process payroll taxes in their ERP System and complete the W2Cs for 2023 and make the necessary corrections within payroll to alleviate future issues
Robert Half Full-Time Engagement Professionals – consulting firm (Jan 2023 to Mar 2023)
Accountant - Direct hire opportunity, career advancement
Multi-state and Multi-company payroll for Regal Rexnord
Accounts Payable/Receivable reconciliation for Aldi’s Corporate beer and alcohol department
Komatsu – construction, mining, forestry and industrial heavy equipment manufacturer (Jun 2022 to Jan 2023)
Payroll Specialist - Direct hire opportunity, career advancement
Responsible for the accurate, timely and confidential preparation of Komatsu’s payrolls up to 3,850 employees.
Responsible for auditing HR data into UKG payroll system, ensuring US employees are setup accurately for payroll processing. Including pay premiums, new hires, pay changes, leave of absences, etc.
Responsible for ensuring benefits are entered timely and accurately in accordance with the payroll schedule.
Complete all post payroll activities including ROE’s, reporting, and funding of payroll.
Ensure compliance with all tax laws
Lead year-end processes, including year-end entries like Fleet and relocation, W4 balancing and finalization, and any required year-end reporting.
Complete scheduled and ad-hoc payroll reporting requirements
Prepare electronic Record of Employment (ROE) for terminated and/or leave of absence employees
Act as a subject matter expert and contribute to the planning and execution of US-driven system enhancements.
Run variance reports to identify potential worker wage discrepancies
Review processes to identify areas for improvement and increased accuracy and/or efficiency
Build strong relationships with HR, Payroll and key US Customers to maintain strong communication and teamwork
Research US issues within UKG and resolve
SAP ERP System
Processed payroll utilizing Kronos timekeeping system and various human resources software to ensure proper handling of employee changes and hours worked
Johnson Controls – multinational fire, HVAC and security equipment manufacturer (Sep 2018 to Jun 2022)
HR Ops Payroll Analyst - Temp to Direct hire opportunity, career advancement
Ensured appropriate withholding of federal, state, and local income taxes, and works directly with the Payroll Tax team regarding any issues or concerns that may arise.
Ensured all other voluntary and involuntary deductions are taken and accounted for throughout the payroll life cycle including (but not limited to) benefits, 401k, United Way, garnishments, etc.
Responded to all inquiries relating to payroll and payroll systems.
Ensured complete pay information is properly recorded and accurately calculated for each payroll cycle.
Reviewed payroll reports to identify potential problems and contact business units to resolve discrepancies.
Reviewed payroll quality assurance reports, perform analysis and take appropriate action where results fall outside of established standards.
Provided ongoing support through day-to-day activities and deliverables, data entry for timekeeping for US & Canada and union reporting.
Coordinated and execute all activities relating to year-end bonus payments and other year-end activities impacting employees.
Provided customer and stakeholder support for issues that arise and help with planning for problem resolution along with mitigation of issues on a go-forward basis.
Recommended, developed, and implemented changes to processes, procedures, and workflows, leading to greater efficiency and accuracy throughout the US & Canada payroll operations.
Worked as a team member closely with the Contact Center leadership team, as well as Tier 1 and Tier 2 support as it relates to payroll processing activities.
Worked closely with ADP’s managed services team.
Reviewed and assisted with vendor enhancements and program changes to upgrade the payroll system as necessary.
Analyzed, researched, problem resolution and administration of payroll processes including payroll accounting, G/L Interface, account reconciliation, accruals, tax reporting/payments, T&A interfaces, garnishment processing, leave accruals, W-2 Processing, W-2C’s, T-4’s.
Provided payroll reports and other information as needed/requested.
Adhered to and complete all activities related to SOX and internal control compliance.
Initially, ADP for three and half years with the Kronos timekeeping and then they moved to Workday
Used SmartCompliance to run reports to tie to the annual wages/union payments made to the individual unions, extensive report configuration to provide president with important information for decision making
Beacon Hill Staffing placed at Roadrunner – Transportation Company (Jul 2018 to Aug 2018)
Accounts Payable Specialist - Completed assignment
Responsible for full cycle AP/AR responsibilities; processed 100+ invoices daily, cut checks, with check runs weekly, processed supplier enablement documents and maintained vendor master file
SaintA/Capitol West Academy/SAL Foundation – Milwaukee-based non-profit charter school (Dec 2016 to Jun 2018)
Accounting Specialist - Direct hire opportunity, Company was dissolving
Worked with the VP of Finance and other members of the accounting team to ensure the integrity and timeliness of accounting reports and other financial information.
Handled monthly closing, financial report preparation, balance sheet management and reviewing general ledger related transactions.
Maintained interfaces with other departments to provide financial support to develop process improvements and assists in new project design and implementation.
Worked closely with operations to achieve effective inventory management and controls.
Assisted with annual budget preparation process as needed.
Prepared year-end audit schedules and account reconciliations and provides explanations as needed.
Assisted the VP of Finance with ad hoc analyses as requested.
Coordinated with operations team to develop and maintain effective internal audit policies and procedures.
Maintained rent schedules for payment to parent company in compliance with signed lease agreements.
Supervised the accounts payable staff ensuring the team provides a high level of service and support to the organization.
Robert Half placed at Gerald L Ignace Indian Health Center – medical clinic (Jul 2016 to Nov 2016)
Accounting Assistant - Completed assignment
Supporting the senior accountant
Collaborating with senior accountant to work on various accounting projects
Performing reconciliation of accounts
Processing payments and invoices accurately and with expected time periods utilizing Quickbooks
Verifying financial statements, ledgers and accounts and making corrections where appropriate
Preparing the yearly budget
Robert Half placed at Specialty Tapes – quality tape manuafacturer (Jun 2016 to Jul 2016)
Accounts Payable Specialist - Completed assignment
Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc
Reconciling processed work by verifying entries and comparing system reports to balances
Maintaining historical records
Paying employees by verifying expense reports and preparing pay checks
Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance
Preparing analyses of accounts and producing monthly reports
Continuing to improve the payment process
Construction Resources Management – professional design, engineering and construction services (Feb 2016 to May 2016)
Payroll Specialist - Direct hire opportunity, company decided to move in another direction with their payroll processing
Process Union Payroll using JD Edwards software for Construction Resources Management, Payne & Dolan, Zenith Tech, Northeast Asphalt and Premier Concrete over 200 employees per week in Wisconsin, Michigan and Illinois
Packaged and mailed all five companies paychecks and direct deposit forms on a weekly basis
Reviewed heavy job and manual timecards daily to make adjustments as needed in trade and hours
Used Kronos to identify if year round employees wanted to take PTO (paid time off) for hours missed
Ran all payroll reports and taxes and processed them accordingly
Processed Recharge for Zenith Tech weekly to ensure asset allocation was accurately tracked
ADP was used in connection with timekeeping for employee hours
Kelly Services placed at Johnson Financial Group – holding company of Johnson Bank and Johnson Insurance (Nov 2015 to Dec 2015)
Accounts Payable Specialist - Completed assignment
Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, supplier documentation including vendor master changes as needed
Reconciling processed work by verifying entries and comparing system reports to balances
Maintaining historical records
Paying employees by verifying expense reports and preparing pay checks
Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance
Preparing analyses of accounts and producing monthly reports
Continuing to improve the payment process
Accounting Principals placed at Advicent Solutions – software development (Aug 2015 to Nov 2015)
Accounting Operations Specialist - Completed assignment, maternity leave
Responsible for prompt processing, evaluation and reporting of invoices for payment for all three companies
Evaluate all invoices to ensure proper documentation and approval prior to fulfillment of payment
Guarantee all vendor accounts are handled precisely and ensure accurate and complete information
Work together with account directors and heads of departments to obtain consent on appropriate expenses and research extraordinary or unusual payment requests
Assist in processing of emails for the accounts payable unit
Verify discrepancies and resolve vendor invoice issues in a timely manner
Process invoices received for payment
Supervise vendor accounts and update as needed
Provides coverage (backup) to support other accounting and finance duties when necessary
Other duties as assigned
Utilized Concur Expense Software to process all expense reimbursements, obtained approval and processed reporting
Reconcile bank statements including Credit Cards, Credit Card Cost Analysis, Sweep Entries and Monthly Bank Charges
Create all journal reconciliations (Month End Closing) including Vista Posting, Prepaids, Monthly Recurring Entry, Monthly Deferred Rent, Insurance Bills, Zywave-Intercompany Bills, Rent/Utilities Entry, MED/DEP FSA Entries, US Rent Payment, Canada Rent Payment, Royalties Accrual, UPS Invoices, ADP Invoices, Discovery Invoices, Invoices Entered Per Month, ASO Charges, Zywave Billing
Support the finance department and review expenses
Process all account reconciliations to ensure proper handling of company funds
Accounting Principals placed at Site Personnel – staffing firm (Aug 2015)
Payroll Specialist - Completed assignment
Ensuring all payroll transactions are processed efficiently
Collecting, calculating, and entering data in order to maintain and update payroll information
Compiling summaries of earnings, taxes, deductions, leave, disability and non-taxable wages and reporting
Determining payroll liabilities by calculating employee federal and state income, social security taxes, employer’s social security, unemployment and workers’ compensation payments
Resolving payroll discrepancies
Maintaining payroll operations by following policies and procedures
Developing ad hoc financial and operation reporting as needed
Manpower Group placed at Manpower Group – staffing firm (Jan 2014 to Mar 2014)
Senior Payroll Coordinator - Direct hire opportunity, Family emergency
Process payroll using JD Edwards for multiple companies, throughout the United States
Communication with branches to ensure proper handling of associates pay
Processing of deductions, expenses and holiday pay
Load pay changes for pay period into software
Process regular wages, overtime wages and PTO
Process, audit, analyze and review timekeeping, payroll and benefit deductions made on a weekly and bi-weekly basis
Balance and reconcile timekeeping records
Conduct periodic reconciliations of accounts to ensure accuracy
Reconcile payroll prior to final calculation, processing, a nd validate confirm reports
Nesco Resources placed at SC Johnson & Sons/SC Johnson Home Storage – home cleaning and storage product manufacturer (Sep 2013 to Oct 2013)
Accountant - Completed assignment
Assist with payroll system conversion from Oracle Peoplesoft to UltiPro for both companies
Reconciliation of all accounts for both companies to ensure proper transfer from previous system
Payroll tax reconciliation for both companies
Implementation of new tax recording system for both companies
Benefit Payout reconciliation for both companies
Weekly and Bi-weekly Payroll Tax Reconciliation for US and Canada
Kenney & Company Staffing placed at CNH America / New Holland Credit – agriculture and construction equipment and sales (Jul 2011 to Dec 2012)
Payroll Tax Analyst - Originally 6 month contract, extended to a year and a half contract
Ensured CNH was in compliance with payroll tax withholding, remitting, and reporting requirements for US and Canada, for state, local and Federal taxes, including payroll tax filings
Managed and resolved multi-state tax issues
State and local tax maintenance, including payments for LST, reconciliations and payments for over/underpayments made by ADP
Managed ADP processes as 3rd party provider; Processed all tax wires to ADP
Payroll reporting including Crystal Reports and various ADP reporting
Canada Bank Reconciliations; Weekly, monthly, quarterly and annual reconciliations of wages and taxes
Answer any inquiries from ADP, Payroll, Federal, State or Local agencies
Process any duplicate W2's, T4's or W2C's
Review all of the tax notices and complete accordingly
Process all weekly, monthly, quarterly and annual reporting requirements
Manpower placed at Milwaukee Electric Tool – professional construction tools manufacturer (Mar 2011 to Jul 2011)
Accounts Receivable Specialist - Completed assignment
Maintaining the billing system in US and Canada
Generating invoices and account statements
Performing account reconciliations
Maintaining accounts receivable files and records
Producing monthly financial and management reports
Investigating and resolving any irregularities or enquiries
Assisting in general financial management and analysis
Manpower placed at M&I Marshall & Ilsley Bank – loan servicing division (Oct 2010 to Dec 2010)
Loan Servicing Specialist I - Completed assignment
Experience in handling escalated issues and concerns
Ability to recognize and review various financial and mortgage documents
Single document imaging, fulfillment and home preservation
Review final documents per company requirements
Initiate and follow through with research and ability to work under tight timeframes
Strong analytical skills with the ability to identify trends
Proven time management and strong organizational skills to independently manage work load
Ability to be self-directed and work with minimal supervision
Ability to take personal accountability and strong initiative in carrying out assignments
AccountTemps placed at Robatech Midwest – hot melt and cold glue application systems (Aug 2010 to Sep 2010)
Accountant - Completed assignment
Collecting and analyzing data about the company’s operational costs
Setting standard costs of manufactured goods
Developing and analyzing cost standards
Establishing costs of business processes such as administration, labor, shipping, etc
Performing account reconciliations
Preparing audit reports and presenting their findings to management
Recommending changes to the company’s processes and policies to reduce cost and maximize profit
Advising executives and upper management on appropriate costing based on financial data
Managing the company’s balance sheet and accounting books
Supporting other company accountants with invoicing and capital expenditures
Accurately process customer orders
Review all orders for special requests and shipping information
Insert items into containers and packaging
Prioritize orders by pick-up and ship time
Monitor inventory counts as necessary
Maintain data and records related to shipping and receiving activities
Express Employment Professionals placed at Horizon Retail Construction – general contractor (Jun 2010)
Accountant - Completed assignment
Providing management with financial information through research and analysis
Using accounting software to prepare and review company’s financial statements to ensure everything is accurate and complies with legal requirements
Updating, organizing and maintaining the organization’s accounting records, financial reports and general ledger accounts
Preparing payments by accruing expenses, requesting disbursements and reconciling accounts
Making suggestions to reduce costs and improve revenue
Completing monthly bank settlements
Preparing documentation and assisting with other information requests from internal or external auditors
Answering financial and accounting questions through research and interpretation of data
Assisting with the development and review of operating budgets and performance forecasts
Express Employment Professionals placed at City of Racine, Clerk Treasury Dept – local municipality (May 2010 to Jun 2010)
Customer Service Representative - Completed assignment
Collection of overdue taxes for the City of Racine to ensure the governmental body receives the correct amounts owed
Regularly reach out to taxpayers to inform them of their delinquent taxes and follow all applicable laws when collecting taxes
Communicate with taxpayers or people acting on their behalf to discuss complex issues regarding delinquent taxes
Work with said taxpayers and representatives to discuss and coordinate payment plans to repay the taxes taxpayers owe to the government
Possess a great deal of knowledge related to tax collection best practices and be able to clearly and confidently explain tax issues to taxpayers and others
Keep organized and meticulous files regarding past tax collection efforts and all applicable details
Frequently interface with the public and maintain a professional, reputable demeanor at all times
Tyler Technologies – commercial property assessment firm (Aug 2009 to Feb 2010)
Data Entry Clerk - Direct hire opportunity, completed Milwaukee assessments
Worked with Tyler Technologies which contracted through the Wisconsin Department of Revenue
Completed data entry of commercial property for the entire State of Wisconsin
Create spreadsheets to track important customer information and orders
Transfer data from hard copy to a digital database
Update customer information in a database
Organize existing data in software
Verify outdated data and make any necessary changes to records
Search for and investigate information contained in files
Perform regular database backups to secure data
Input text-based and numerical information from source documents
Provide occasional administrative support
Sort and organize hard copies of paperwork after entering data electronically
Review data for deficiencies or errors
Assist with special projects that require large amounts of data entry
Provide data entry support across departments on an ad-hoc basis
Village of Mount Pleasant – local municipality (Jan 2005 to Feb 2009)
Accountant - Direct hire opportunity, Organizational Changes in Board/Administrator
Maintained financial support across each department in the village
Collected and processed all tickets and documentation pertinent to court reconciliation
Performed financial analysis, monthly bank reconciliation, auditing, and budgeting process
Prepared weekly/bi-weekly union/nonunion payroll, including retro pay and pensions
General Ledger Responsibilities
Prepared accounts receivable invoices for miscellaneous billings and intercompany transactions
Managed accounts payable functions ensuring proper processing of invoices and payments, this includes all supporting documentation for supplier enablement and complete processing of the vendor master files in the ERP system
Recorded Keeping and Miscellaneous Duties
Processed Worker’s Compensation claims and related reports, including year-end reports and Time Loss worksheets
Researched uncashed checks and reconciliation of outstanding receivables
Assisted clerk treasurer with tax collection and election processes
Attended board meetings that were related to the finance department
Halpin Personnel placed at Racine County Child Support Department – staffing firm (Jan 2004 to Jan 2005)
Legal Accountant - One year contract, Completed assignment
Trained in all aspects of child support process to complete a Federal request to reconcile current child support arrears.
Completed reconciliations by entering adjustments in KIDS software system to adjust each case balance.
Prepared necessary documents for mailing to Custodial Parent / Non-Custodial Parent to inform them of the reconciliation process; Receipt of all security clearances for access to required information needed to complete this activity; Use of original court documentation.
Applications used: Income Verification (ESOP), Kids Information Data System (KIDS), Department of Industry Labor and Human Relations (DILHR) & MS Office Suite (Word, Excel, Access, PowerPoint & Outlook)
Education:
Concordia University-Wisconsin Racine, WI Oct. 2011
Master of Business Administration-Finance Concentration 3.54 GPA
Upper Iowa University Elkhorn, WI June 2007
Bachelor Degree-Accounting 3.75 GPA
Gateway Technical College Elkhorn, WI May 2003
Associate Degree-Accounting and Financial Planning Certificate 3.76 GPA
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