Project Coordinator

IMAN .F. AHMAD

Jordanian Investor Visa +971-**-****** 9 ****.*.*****@*****.***

PROJECT COORDINATOR & DOCUMENT CONTROLLER

OBJECTIVE

Highly organized and results-driven Project Coordinator with extensive experience in managing project activities, documentation, and team collaboration. Skilled in coordinating cross-functional teams, ensuring timely delivery of milestones, and maintaining alignment with project objectives. Proficient in project management tools, scheduling techniques, and risk mitigation strategies. Adept at fostering clear communication between stakeholders and delivering high-quality outcomes under tight deadlines. Passionate about streamlining processes, optimizing resource allocation, and driving project success. EXPERIENCE

PROJECT COORDINATOR & DOCUMENT CONTROLLER. (PART-TIME) ORCHID CONSTRUCTIONS, ABU DHABI, UAE (Jan 2024 - Present) PROJECT COORDINATOR FOR TRAFFIC AND SAFETY COMMITTEE, STUDIES & STRATEGIC PLANNING SECTOR (PROJECTS)

TRANSPO GROUP, ABU DHABI, UAE 2019 – 2023

Client: Integrated Transport Centre (ITC) in Abu Dhabi

- Knowledge of the project management lifecycle, including initiation, planning, execution, monitoring, and closure, to effectively coordinate project activities.

- Familiarity with different project management methodologies, including Agile, Waterfall, and Hybrid, enabling effective coordination across various project types.

- Expertise in creating and managing project schedules using project management tools (e.g., Gantt charts, task lists) to ensure timely completion of deliverables.

- Ability to break down the project into manageable tasks, assign responsibilities, track progress, and follow up on outstanding tasks.

- Excellent verbal and written communication skills to interact effectively with project managers, team members, and stakeholders, providing regular updates and clarifications.

- Team collaboration skills, helping facilitate communication between cross-functional teams to ensure everyone is aligned and informed.

- Communicate project goals, timelines, and expectations to internal and external stakeholders.

- Interpersonal skills to manage and resolve conflicts or disagreements within the team or with stakeholders.

- Organizational skills to manage and track project documents, ensuring that project plans, schedules, and reports are updated and accessible

- Maintaining meeting minutes, action items, and status reports.

- Ability to prioritize tasks effectively, balancing multiple responsibilities and deadlines to keep the project moving forward smoothly.

- Ensuring all project activities, documentation, and reports are accurate and complete.

- Scheduling, organizing, and facilitate meetings, ensuring that all necessary stakeholders are involved and that outcomes are documented and tracked.

- Tracking and ensuring resources required for the project (personnel, equipment, materials) are available when needed.

- Creating and maintaining project schedules, using tools such as Microsoft Project, Trello, or Asana to assign tasks, set deadlines, and monitor progress.

- Monitoring project milestones and deadlines & ensuring that key deliverables are met on time.

- Identifying and resolving issues as they arise during the project, whether related to timelines, resources, or communication gaps.

- Capacity to foresee potential problems and take proactive steps to mitigate risks or delays.

- Provide relevant information and data to project managers and team members to help them make informed.

- Identifying potential risks and obstacles that could delay the project and communicate them to the project manager.

- Assisting in developing risk mitigation plans, including contingency measures to minimize the impact of issues on the project timeline or quality.

- Tracking and monitoring identified risks and adjust strategies as necessary.

- Proficiency in project management software such as Microsoft Project, Asana, Trello, Basecamp, or JIRA, to track tasks, timelines, and resources.

- Familiarity with collaboration tools like Microsoft Teams & Zoom for communication and virtual meetings.

- Experience with document management systems such as Google Drive, SharePoint, or Dropbox to store, share, and manage project documents.

- Proficiency in Microsoft Excel or Google Sheets for creating reports, tracking budgets, and managing schedules.

- Assist in managing project budgets and ensuring that costs are controlled and within the approved budget.

- Support in cost estimation for various project activities, helping to provide financial data to project managers for decision-making.

- Assist in the preparation of invoices and ensuring that payments for services or products are processed promptly.

- Liaise with external vendors and service providers, ensuring that they meet project timelines and quality standards.

- Support project managers in communicating project updates & managing client expectations.

- Ability to assist with the management of vendor contracts, ensuring that terms and conditions are adhered to and that deliverables are met.

- Assisting the project manager in ensuring that project deliverables meet the specified quality standards and that the project stays aligned with customer expectations.

- Reviewing project documentation to ensure accuracy and completeness, and ensuring that deliverables meet predefined standards.

- Suggesting and implementing improvements based on feedback and project performance reviews.

- Ability to handle projects simultaneously without compromising on quality or deadlines.

- Changing priorities, unexpected challenges, and evolving project requirements.

- Managing competing deadlines and ensuring the project stays on track.

- Commitment to delivering excellent service, client concerns, and ensuring their needs are met the project lifecycle.

- Ensure the success of the project.

SOFT SKILLS

Attention to Detail

Multi-tasking

Time Management

Teamwork

Customer Focus

Positive Attitude & relationships with team members &other stakeholders. DOCUMENT CONTROLLER

GOLDEN SANDS GEN. CON. RAS AL-KHAIMA, UAE 2015 - 2019

- Preparation & submission of engineering submittals.

- Updating of daily tracker logs, registers of current controlled documents & identifying weak zones.

- Coordinated document exchange between departments, contractors, suppliers & customers.

- Uploading & downloading project document’s to Aconex system on daily bases.

- Proofreading filenames, title & submittal details to streamline & avoid rejection

- Responsible for project document numbering system & its implementation.

- Archiving digital records as well as hard copies for easy retrieval & accuracies.

- Provide support for document controls and worked with contract documents.

- Tracking & follow with subcontractor for document submission.

- Updating inspection logs on daily basis & general summary for QA/QC department.

- Providing daily report for weekly & monthly meeting for QA/QC MANAGER.

- Ensures timely submission of the project documents as & when required by the engineer.

- Scanning WIR’s & MIR’s released by consultant on daily basis.

- Worked flexible hours across night, weekend & holiday shifts. EDUCATION

BACHELOR OF SOFTWARE ENGINEERING

APPLIED SCIENCE UNIVERSITY, AMMAN, JO (2011)

DIPLOMA OF NETWORKING TECHNOLOGY

NEW HORIZONS INSTITUTE, RIYADH, KSA (2009)

DIPLOMA OF COMPUTER SCIENCE

NEW HORIZONS INSTITUTE, JUBAIL, KSA (2007)

DIPLOMA OF ENGLISH LANGUAGE

DIRECT ENGLISH INSTITUTE, JUBAIL, KSA (2007)

KEY SKILLS & COMPETENCIES:

Project Management Knowledge

COURSES

PMP - PROJECT MANAGEMENT PROFESSIONAL

KHAWARIZMI TRAINING SOLUTIONS, ABU DHABI, UA (2021) MS PROJECTS, AUTOCAD & ADOBE (INDESIGN, PHOTOSHOP, ILLUSTRATOR NADIYA INSTITUTE, ABU DHABI, UAE (2019 – 2020)

COMMERCIAL FEASIBILITY STUDY & BUSINESS MODELLING

KHWARIZMI TRAINING SOLUTIONS, ABU DHABI UAE (2019) MICROSOFT CERTIFICATE

Cisco Certified Network Associate (CCNA) (2008)

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