Executive Assistant Accounts Payable

SANDRA MENDIETA

713-***-**** • Phone

Email • SANDRAMENDIETA0124@GMAILCOM

Driven Executive Assistant adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives.

EXPERIENCE

04/2017 - CURRENT

EXECUTIVE ASSISTANT, CTCI AMERICAS, INC.

• Provide support to high-level executives while supervising other office personnel.

• Assisted senior management with major initiatives and projects.

• Coordinated travel arrangements internationally and domestically.

• Compose and send various documents and correspondence emails for executives.

• Create expense reports, budgets, and filing systems.

«» Handled the scheduling and logistics planning for conferences and monthly meetings.

• Resolved issues with the systems hardware and telephone quickly and accurately.

• Assisted with payroll, new-hire orientation, benefits enrollment and other MR functions.

® Followed up on payment and collection activity.

• Handle accounts payable/accounts receivable.

• Corporate purchasing card - Expense reconciliation & reporting, and record management.

• Maintained office supply, equipment, and furniture inventory, computer and related desktop IT ergo equipment needs (cost conscience with proper approval and within budget). 03/2011- 05/2016

PROCUREMENT SPECIALIST, HALLIBURTON

• Run block reports & resolve price/line items, invoices, PO quantity adjustments and credit memos.

• Coordinate daily SAP entries.

• Schedule and conduct inventory audits to maintain 100% inventory accuracy.

• Maintained a record of all supply inventories and determined when it was time to replenish.

• Prepared cost analysis documents and prepared reports detailing results.

• Maintained a supply of raw materials used for various manufacturing processes.

• Corresponds and communicates with suppliers and field locations regarding services and complaints.

• Handle all goods receipts/invoice receipt issues.

• Journal Entries

• On-call Customer Service

• Verify material certification.

Sandra Mendieta (page 2)

07/2002- 03/2011

MATERIALS CONTROL SPECIALIST, HALLIBURTON

• Coordinate materials for issue, storage disposal and shipments to designated locations.

• Maintain records and provide traceability of documentation.

• Created and processed purchase orders for raw materials as well as finished goods.

• Tracked all orders placed with suppliers and inspected material upon delivery to ensure orders were filled correctly and goods met specifications.

• Organize, prioritize and manage plant maintenance projects to keep facility safe, efficient and clean.

• Conduct weekly cycle counts.

• Worked effectively and efficiently with cross functional teams including customer service, quality control, procurement, warehouse associate, PGL and management.

• Created and provided all shipping documents for domestic and international shipments.

• Communicate daily with various parties, including but not limited to: Freight forwarders. Custom brokers, and Global Regions.

• Work with law department to ensure export and import compliance. 05/1995- 07/2002

SR. ADMINISTRATIVE SPECIALIST, HALLIBURTON

• Answered telephones, processed mail.

• Performed data entries.

• Manage various basic functions such as: photocopying, collating materials, coordinating mailings, filing activities, ordering office supplies.

• Handled accounts payable and receivables.

• Backup for Human Resource and Payroll.

EDUCATION

GENERAL ACCOUNTING I, HOUSTON COMMUNITY COLLEGE

SKILLS

• Microsoft Office; WordPerfect; Payroll (Paysphere); Quality Control; SAP; Accounting; Logistics; Inventory; Procurement

• Excellent Communication Skills

• Office Administration

•Team work and collaboration

• Customer Service

• Accounts Payable/Receivables

• Previously a member of the HES Incident & Injury Free Leadership Team and completed HES Safety, Floor Warden and Office Ergonomic Evaluator training.

Contact this candidate