Police Department Administrative Secretary
Resume:
Barbara Lahera
**** * ** ****** ****** Hialeah, Florida 33012
Home 786-***-****, Work 305-***-****
Education: Miami Senior High School Graduated: 1983
Miami, Florida
Miami-Dade Community College 1983-1985
Experience: Miami-Dade Police Department
Special Patrol Bureau
1501 NW 79 Avenue
Doral, Florida 33126
Major: Jesus Ramirez
Position: Administrative Secretary
3/2/2023 – Present
Prepare multiple memorandums, letters, and transmittals. Format and proofread all memorandums and letters. Complete multiple time sensitive traces to the Mayor’s Office, Director’s Office, Chief’s Office. Prepare Performance Evaluations for all Captains and for the Major. Prepare commendations for the Bureau. Type Reimbursement Memorandums. Purchase Requests Memorandums. Proofread all Use of Forces for the Bureau. Prepare weekly, bi-weekly, monthly reports for all sections of the Bureau. Prepare and distribute Special Events Memorandums throughout County e-mail. When appropriate prepare discipline for all Bureau personnel and forward through the Discipline Appeals Grievance System (DAGS). Prepare training announcements for the Special Patrol Bureau and distribute accordingly via e-mail. Prepare and coordinate travel for the entire Bureau. Maintain the Major’s calendar for Special Events, meetings through Outlook calendar invite. Enter payroll in INFORMS.
10/15/2016 – 3/2/2023 Miami-Dade Police Department
Professional Compliance Bureau
Administrative Section
18805 NW 27 Avenue
Miami Gardens, Florida 33056
Majors: Christopher Carothers, George Perez, Eric Garcia, George Perera, Adrian Cummings
Position: Administrative Secretary
Duties: Prepare, format, and proofread all memorandums, letters, and transmittals. Complete time sensitive traces to the Mayor’s Office, Director’s Office, Chief’s Office. Answer busy telephone, screen calls, and forward the calls to the assigned Sergeant of the day. Take the complaints’ information and log it in the Internal Affairs log. Keep abreast of all Internal Affairs cases and make sure they are up to date until the closing of the case. Prepare Redlines and Direct payments for the Sworn personnel. Prepare Performance Evaluations for all Captains and for the Major. Prepare commendations for the Bureau. Prepare training files for all new Sergeants and Lieutenants. Received the interoffice mail and distributed accordingly. Prepare and distribute County wide e-mails. Maintain the Major’s calendar for all meetings and briefings. Enter payroll though INFORMS.
10/15/2010 – 2016 Miami-Dade Police Department
Professional Compliance Bureau
Internal Affairs Section
18805 NW 27 Avenue
Miami Gardens, Florida 33056
Lieutenant Stephanie V. Daniels
Position: Internal Affairs Secretary
Duties: Format and proofread all memorandums and letters. Make copies and send out Internal Affairs cases to the Disposition Panel Members and to the Concerned Supervisors. Maintain a calendar in outlook for Internal Affairs cases 180 Weaver due date. Close Internal Affairs cases when completed and mail out Civilian and sworn personnel letters with the outcome of the case. Answer busy telephone, screen calls, and forward the calls to the assigned Sergeant of the day. Take the complaints’ information and log it in the Internal Affairs log. Maintain all Internal Affairs cases up to date until the closing of the case. Forward all Internal Affairs cases to the Records Section upon their completion.
10/16/07 – 10/15/2010 Miami-Dade Police Department
Economic Crimes Bureau
7925 NW 12th Street
Miami, Florida 33126
Major: Juan Odio
Position: Administrative Secretary
Duties: All Bureau personnel evaluations, all traces due to the Chief’s Office and to the Assistant Director’s Office. Coordinate and type the monthly reports for the entire Bureau. Cellular telephone bill traces. Distribution of the mail, make the necessary copies for the different distributions. Filling and maintaining the administrative files. Prepare memorandums, letters, and transmittals. Maintain the minor injury log. Delegate assignments to the bureau secretaries. Format and proofread all memorandums and letters for the Major’s signature. Type Internal Affairs dispositions memorandum for the Major, route accordingly in a timely manner. Maintain a calendar in outlook for the Major’s activities, meetings, ceremonies, and travel. Coordinate Major’s travel, prepare agenda items, and prepare an itinerary for the Major’s trip. Pay for monthly cellular bills, confidential informants and other expenses using the redline system. Answer busy telephone, screen the Major’s calls, and take messages when necessary. Maintain personnel files for the Major, the Captain, and the Lieutenants.
08/30/04 – 10/16/07 Miami-Dade Police Department
Property and Evidence Bureau
9111 NW 25 Street
Miami, Florida 33172
Major: Eleasa Brown-Thompson
Position: Administrative Secretary
Duties: All Bureau personnel evaluations, all traces due to the Chief’s Office. Coordinate
and type the monthly reports for the entire Bureau. Update and maintain the Commanders report. Cellular telephone bill traces. Distribution of the mail, make the necessary copies for the different distributions. Filling and maintaining the administrative files. Prepare memorandums, letters, and transmittals. Maintain the minor injury log. Assist with payroll when necessary. Delegate assignments to the bureau secretaries. Format and proofread all memorandums and letters for the Major’s signature. Type Internal Affairs dispositions memorandum for the Major, route accordingly in a timely manner.
01/03/2000-08/30/04 Miami-Dade Police Department
Narcotics Bureau
3465 NW 2nd Avenue
Miami, Florida 33127
305-***-**** Ext 102
Administrative Lieutenant: Michael Lytle
Position: Secretary
Duties: Coordinate and type the weekly report for the entire Bureau twice a week. Entering the Subpoenas, tracking the subpoena log, depositions, witness checks, rush subpoenas and dispositions log. Updating Personnel Files for the Detectives. Vouchers and redlines for CI payments, utilities bills, travel expenses redline. Basic clerical duties, filing, paperwork distribution, transmittals, prepare memorandums, letters, and distribution of mail. Answer heavy telephones and distribute tips accordingly. Back-up for the administrative secretary, duties included tracking traces, proofreading memorandums, and letters, distributing the necessary paperwork through the chain-of-command.
06/21/1999- 01/03/2000 Miami-Dade Police Department
Personnel Management Bureau (Employee Relations)
9105 NW 25 Street, Room 1095
Miami, Florida 33172
Supervisor: Martha Fox
Position: Office Support Specialist 2
Duties: Processing and distribution of personnel change data forms for the Department, type and distribute deputy cards for all the sworn and certified police officer within the Department, reproduce copies of the weekly job announcements for the entire Department, properly distribute and coordinate the employee personnel files to different Departments, type and distribute conditional letters to new hires and properly advise via memorandum, through the chain of command, regarding the new hires employed by the MDPD., mail distribute the Florida Retirement System applications for new hires and transfers.
Barbara Lahera
1789 W 57 Street Avenue Hialeah, Florida 33012
Home 786-***-****, Work 305-***-****
05/03/99-06/21/99 Miami-Dade Police Department
Personnel Management Bureau (Benefits)
9105 NW 25 Street, Room 1095
Miami, Florida 33172
Supervisor: Leila Zinati
Position: Data Entry Specialist 1
Duties: Basic clerical duties, filing, paperwork distribution, transmittals, prepare memorandums, letters, and distribution of mail.
1983-1999Budget Rent A Car
3901 NW 28 Street
Miami, Florida 33142
Supervisor: Paul Cookson
Position: Customer Service Representative
Duties: Advanced clerical and regular office duties, customer relations and complaints, heavy telephone calls and data entry, billing customers, overseeing substantial amounts of money and credit card billings for car rentals. Administrative Secretary duties when the administrative secretary was on vacation or off for the day.
Technical skills: Knowledge of personal computer, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Windows 2010, facsimile, photo copiers, Subpoena Tracking System (Access), WIS System, Discipline Appeal & Grievance System (DAGS), and Personnel Profile System (PPS),
Multiple line switchboard telephone. Internal Affairs System (IAS), Cognos Program. Administrative Investigation Management System (AIMS). Employee Profile System (EPS).
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