Executive Assistant C-Suite

Sandra Benavides

*********@*******.***

Summary

• An accomplished executive assistant who has provided high-level support to a CEO and other C-SUITE executives for more than twenty years.

• A professional who has a strong commitment to making the lives of busy executives easier.

• Perform as a competent gatekeeper, produce well-researched and accurate documents, handle hectic schedules, and efficiently handle daily office tasks.

• I am skilled in using Microsoft Office applications (Word, Excel, PowerPoint, Access, and Outlook).

Experience

Executive Assistant C-Suite Jul 2023 - Present

Contexture

Contributions:

• Assisting the Executive team with administrative tasks, which include coordinating presentations, preparing business correspondence, and setting up and maintaining files.

• Screening phone calls and emails to ensure that information and activities are handled professionally and prioritized appropriately.

• Reduces the Executive's time by reviewing, reviewing, and sorting correspondence; writing letters and documents; gathering and analyzing information; and initiating telecommunications.

• Preparing and scheduling meetings, conferences, teleconferences, and travel itinerary/logistics to ensure the executive appointment calendar/schedule is up to date.

• Assisting with the setting up of meetings, which include videoconferencing, audio, and food/beverages.

• Taking charge of planning, preparing, and participating in meetings. Preparing agendas, recording meeting minutes, and developing and managing action item trackers, which involve completing action items.

• Ensuring that deadlines and commitments are met effectively by managing general follow-up and creating reminders.

• Producing presentations, documents, and general correspondence.

• Creating reports by gathering and analyzing data.

• Establishing high-level contacts that are both complex and confidential, both within and outside the organization. Maintaining customer and employee confidence and protecting operations by maintaining confidentiality of information.

• Managing electronic files.

• Prepares expense reports.

• Assisting in the management of office services, which includes maintaining office equipment and supplies, obtaining necessary office equipment, and maintaining office housekeeping, which includes ordering break room supplies and snacks, etc.

• Liaison between property management and staff regarding events and activities at the office complex.

• Acting as a safety liaison for the office and managing office safety processes and procedures.

• As required, performing any other related duties. Administrative Assistant

Consulate General of Peru in Denver Mar 2004- Jul 2023 Supported the Consul General and Deputy Consul General of the Consulate of Peru in Denver with administrative and clerical assistance, as well as other members of the executive management team.

Contributions:

• Daily communication with the Consul General and the Deputy Consul to determine the needs and requirements of the Consulate.

• Managed monthly income and money allocation and reported to the Ministry of Foreign Affairs of Peru for approval every three months.

• Responsible for handling the account receivable and payable role.

• Managed inventory and replenished office supplies.

• Purchased materials from suppliers as required.

• Negotiated favorable terms and pricing agreements with providers for services at the Consulate and special events.

• Planned and supervised events and promoted the Consulate's mission in community events.

• Organize travel arrangements, prepare documents, and submit them to staff members.

• Managed the internal accounting system and administrative duties.

• Responsible for all communications between nonprofits and the Consulate.

• Customer service support.

• Provided clerical support to all areas at the Consulate, fostering a sense of teamwork and collaboration.

Executive Assistant Feb 2001 - Feb 2004

Ministry of Foreign Affairs of Peru

Supported the Administration Department, planning the Special Events of the Peruvian Government.

Contributions:

• Responsible for budget elaboration, logistics, and negotiating favorable terms and pricing agreements with providers for presidential summits and internal events of different sections of the Ministry.

• Managed, supervised, and planned presidential summits.

• Acquired the necessary materials from suppliers.

• Conducted inventory management and established reorder specifications.

• Created a report on the expenses for the events and presented it to the Director of Administration.

Executive Assistant Mar 1992 - Jan 2001

Montemiglio Organizadora de eventos

Supported the owner and CEO, planning and supervising all kind of Events. Contributions:

• Planned, managed, and supervised events for private companies and the Peruvian government.

• Managed the database of attendees.

• Managed inventory and established reorder requirements.

• Purchased materials from suppliers as required.

• Customer service.

Education

TRAINING 2011 - 2023

COURSES

• ENGEN – Online English training. - Ongoing

• IAP CAREER COLLEGE: Executive Assistant Certificate Course Online - Junio 2023.

• MINISTRY OF FOREIGN AFFAIRS OF PERU: Online Education – Diplomatic Academy of Peru Foreign Missions Administration, October 13, 2011 – November 20, 2011.

• MINISTRY OF FOREIGN AFFAIRS OF PERU: Online Education – Diplomatic Academy of Peru - Peru Country Brand – Course, February 1 – 15, 2012.

• MINISTRY OF FOREIGN AFFAIRS OF PERU: Permanent internal Administration and Accounting training. – 2020-2022.

• Windows, Microsoft Office, Consular Accounting System, Outlook, Internet, Data Entry, Google applications.

• CENFOTUR

• Restaurant Technology, Course 1996 - 1996

• CENFOTUR

• Events planning, Course 1993 - 1993

• C.E.O MONTMARTRE

• Graphic Designer, Course 1990 - 1992

• IPAE Escuela de Empresarios

• Technical Accounting, Course 1990 - 1991

Skills

Event Planning, Office Administration, Office Management, Administrative Assistance, Research, Clerical Skills, Customer Service, Data Entry. Account payable, Account receivable.

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