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Data Entry Executive Assistant

Location:
Washington, DC
Salary:
$75K+
Posted:
January 18, 2025

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Resume:

202-***-****

*********@*****.***

Washington, DC

C O N T A C T

P R O F I L E

S K I L L S

WORK E X P E R I E N C E

Data Entry

Calendaring

Administration

Travel Arrangements

Administrative Assistance

Team Leadership

Executive Support

Event Planning

Office Administration

Calendly

MS Word

Spredfast

MailChimp

E D U C A T I O N

Strayer University

2020-2022

Bachelor’s

Business Administration

Executive Staff Assistant

Selective Service System

Provided executive-level support to three C-Suite Executives Orchestrated monthly operation functions which included award ceremonies, executive meetings Analyzed and facilitated automation of manual reporting Coordinated travel arrangements for organization employees. Implemented SharePoint solutions for record management, enhancing the security and accessibility of personnel files.

2020-Present

Accomplished Executive Assistant with a decade of experience in administrative excellence and strategic program coordination within public and private sectors. Adept in handling complex schedules, coordinating high-level meetings, and managing sensitive information with utmost confidentiality. Recognized for enhancing operational efficiency and spearheading the implementation of innovative office management systems. Excelled in driving cross- functional collaboration and facilitating communication channels between executive management, staff, and stakeholders to support corporate objectives.

C E R T I F I C A T I O N S

P A U L A A . D O W N S

E X E C U T I V E A S S I S T A N T

Program Coordinator

Department of Veteran’s Affairs

Maintain and prioritize the Outlook Calendar and tasks for team on daily, weekly and monthly basis. Coordinate domestic and international travel and build organized, detailed trip itineraries. Compiles information and create presentations in Microsoft Power Point/ Keynote if needed. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and when needed, takes meeting notes

Responds to sensitive and highly confidential information with discretion and professionalism. Complete and submit expense reports in timely matter Organizes and maintains file system and files correspondence and other records Orders and maintains supplies and arranges for equipment maintenance for team. Work with other department admins to schedule meetings, align executives’ calendars, and stay up to date on what is happening cross-functionally

2014-2019

Contracted to provide specialized support, focusing on the optimization of daily operations through strategic planning and effective coordination. Responsibilities encompassed managing the calendars of three C-level executives to streamline meeting organization and travel arrangements, alongside implementing SharePoint solutions that bolstered the security and efficiency of record management. Program Coordinator to oversee cardholder activities, ensure accurate reporting, and handle daily inquiries. The role involved process improvement and the implementation of new program rules to streamline operations. Candidates should possess strong organizational and communication skills, with experience in program coordination or related fields. This position is an opportunity to contribute to enhancing our operational efficiency. Administrative Assistant

Department of State

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings for executives. Prepare agendas and make arrangements for committee, board, and other meetings. Compile, transcribe, and distribute minutes of meetings. Manage and maintain executives’ schedules, appointments, and travel arrangements. Arrange and coordinate meetings and events.

Record, transcribe and distribute minutes of meetings. Monitor, respond to and distribute incoming communications. Answer and manage incoming calls.

Interact with incoming visitors.

Liaise with internal staff at all levels.

Co-ordinate project-based work.

Review operating practices and implement improvements where necessary. Supervise and train lower-level staff.

2006-2014

Managed office administration and actively supported upper management with research projects. Tasked with resolving technical, financial, and operational challenges, and played a key role in tracking and evaluating staff performance. Developed and implemented strategies for continuous improvement. Conducted detailed analyses of program strengths and weaknesses, identifying opportunities for process optimization and outcome enhancement. Additionally, facilitated effective communication channels between departments, ensuring alignment with organizational goals and contributing to a cohesive workplace environment. Certified Administrative Professional

(CAP)

Business Administration

Microsoft 365 Fundamentals

Specialization

Business Administration



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