Executive Secretary Hr Admin
Resume:
Rajesh Subraya Nayak
QID no : 278******** ; Contact no - +974-********
CAREER OBJECTIVE
Seeking a challenging career within a reputed organization where I can use my creative skills and experience for the companies profitability.
EDUCATION
MBA (Master in Bachelor Administration in Operations) from ICFAI University passed in 2015. – Distance studies.
M.Com (Master in Commerce) from Mumbai University – Distance studies.
B.Com (Bachelor in Commerce) with first class from Mumbai University-full time.
Diploma in Business Management from Indian Merchant Chambers. COMPUTER KNOWLEDGE
DAST (Diploma in Advance Software Technology) from CMC LTD ( A GOVT. Enterprises).
Advance excel & MS office certification.
OTHER KNOWLEDGE
Certificate of effective time management.
Typing Skills (obtained govt. certificate of 40 w.p.m. from Malad Commercial Institute, Mumbai)
Knowledge of Tally Accounting Package.
Internet & SAP Operating
WORK EXPERIENCE
1. Working with M/s Al Muftah Contacting Co .WLL (OIL & GAS division) as Executive Secretary & Acting HR Admin officer [w.e.f.15th July, 2023 ] Executive Secretary Responsibilities:
Managed the executive office, including handling correspondence, scheduling meetings, and maintaining calendars for senior executives.
Coordinated domestic and international travel arrangements, including flights, accommodations, and itineraries.
Prepared and edited correspondence, reports, presentations, and other documents as required.
Managed confidential and sensitive information with discretion and maintained strict confidentiality protocols.
Coordinated logistics for board meetings, conferences, and special events. HR Admin Responsibilities:
Supported HR functions by assisting in recruitment efforts, including job postings, resume screening, and interview scheduling.
Managed the onboarding process for new hires, conducting orientations and ensuring compliance with company policies and procedures.
Maintained accurate and up-to-date employee records, both physical and electronic, ensuring confidentiality and compliance with data protection regulations.
Assisted in payroll administration and benefits coordination, resolving employee inquiries and issues promptly.
Supported performance management processes, including scheduling and documenting performance reviews and feedback sessions.
Additional Responsibilities including Invoice and Material Requisitions:
Preparing material requisitions and invoice processing, ensuring timely procurement and payment.
Verified invoices for accuracy, arrange payments, and invoice logs. Additional Contributions:
Acted as a point of contact for employees regarding HR policies, benefits, and general inquiries.
Supported the organization’s administrative functions by managing office supplies, equipment maintenance, and vendor relationships.
Contributed to the overall efficiency and effectiveness of the organization through proactive problem-solving and teamwork.
2. Working with M/s North Bound Trading Contracting W.L.L. Qatar as a Admin Supervisor. [12th August, 2021 to 12th July, 2023]
Supervise the operational and administrative functions of department and staff members.
Plan, schedule and promote for office events like meetings, conferences, training sessions, assist in hiring, interviews and orientations.
Perform and supervise general office activities such as greeting visitors, filing, photocopying, processing outgoing & incoming mail, routing incoming calls, distributing messages to appropriate team members.
Controlling stationary, assisting in setting budgets etc.
Ensure that conference rooms and reception areas are ready for use.
Single point of contact for any departmental jobs.
Maintaining records of the departmental activities.
Providing reports and activity updates to the management.
Assisting to Manager/s for any special assignments. 3. Worked with Jet Airways India Ltd.. It is one of the leading international Airline organization in India. Worked as a Administrative coordinator, (A1grade).
[01.11.2004 - 25.06.2021* (*company closed its operation in April 2019)] HR & Admin Management :
Dealing with the HR for various queries / Reports.
Maintaining various staff records since the recruitment to resignations of new joinee.
Staff leave / time management. Acting as a attendance in a attendance application.
Monthly overtime payroll process, maintaining staff personal information updating records.
Dealing with external agencies for various jobs.
Arrangements of monthly/yearly departmental meetings & minutes preparation of the same.
Arrangements of staff & vendor airport entry process.
Courier / OCS (on company service ) management.
Staff annual medical checkup arrangements which is mandatory.
Factory License renewal process annually.
IT Management :
Single point of contact for department IT related issues. It includes LAN issues, PC maintenance, Mouse repairs etc. Arrangement of email id creation when staff join and deletion when staff resigned.
Regular backup of computer data in external drive and archive of emails etc.
Dealing with IT department for various other snags related to the computers, phones etc.
Office / Property maintenance :
Coordination with the contract electricians, Plumbers, Carpenters, AC techs for the respective snags.
Admin Budgeting, Cost controls management :
Assisting HOD for preparing annual budgets for the Manpower, Revenue & Capital expenditures.
Retrieving records using adaptive budget tool & SAP system. Maintaining Departmental Manuals :
Assisting in preparation of departmental manual in coordination with the users & publishing the same in the network.
Annual review of the manual.
Staff Travel & Hotel Management :
Tickets approval / Arrangements of visiting staff for various snags across the country.
Hotac arrangements for the staff at visited cities as per the grades.
Station deputation visit, Temporary pass arrangement intimations to the respective station heads.
Maintaining records of the same.
Training Management : Arranging training for staff as per the requirements.
Security Awareness ( AVSEQ) – Periodicity (Once in a year)
Environment & health system(EHS) - (Once in two year)
Airside safety Training - (Once in two year)
First Aid – (whenever batches available)
Fire fighting – (whenever batches available)
Safety Management System Training - (Once in three years)
Various OEM equipment’s trainings like Ground support Unit, Air Conditioning Unit, Air Starter unit, Push back tractor etc. - (Whenever batches available)
Maintaining records of the above.
Audit support :
Assisting for various audits (internal / external) which includes EHS / Q.A / Corporate quality / HR leave audit / Factory audit etc.
Stationary, Uniform Management:
Arrangements, Issuance, Stocking & control of stationeries.
Uniform arrangements according to the due dates.
Maintaining record of the same.
Staff welfare :
Celebrating Birthdays, Various traditional occasions.
Picnic arrangements
Staff PF queries and assisting in various company applications.
Resolving issues related to various health insurance queries. Cash Management :
Petty Cash & Staff travel (local / Outstation travel)
Maintaining record of the same.
Training Programs attended from Jet Airways:
1. Effective time management certificate course by Kingshuk Bhadury Training Consultancy, Pune., organized by Jet airways.
2. Advance Excel by Aptech Computer education organized by Jet airways. 3. Security Awareness Training.
4. Air Side Safety
5. Fire fighting
6. First Aid basic training
7. Human factors
8. EHS (Environment and health studies)
9. Member of Jet Airways Care team in case of disaster Awards Received from Jet Airways:
1. Performance award for the year 2006-07
2. Certificate of Appreciation for participated in Mumbai Marathon. 4. Worked as FDTL Assistant at In-flight Services, Indian Airlines Ltd.
[2003-04]
The work profile was to handle PSR (Pilot Sector Report), Rostering works, Calculating their working hours etc.
5. Worked as Marketing Executive at COUNTRY CLUB INDIA LTD.
[2002-03]
Approaching prospective customers, making them convinced for club membership, showing them new schemes etc.
6. Worked as Account Assistant with KRISHNA NAYAK & CO. (Chartered Accountants).
[2000-01]
The work profile was to handle Day-to-Day books of accounts, Auditing, Filling and Filing of Income Tax forms etc.
Personal Details
Father’s Name
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Subraya Govinda Nayak
Date of Birth
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20th March,1978
Marital Status
-
Married
Address
-
Villa 2, Zone 35, Alzubara Street, 52, Opp
Jeddah Studio, Madinat Khalifa south,
P.O.Box 3050, Doha.
Contact no /email
-
***************@*****.***,
**************@*****.***
QID No
-
Qatar Driving License
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Available
Languages Known
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English, Hindi, Marathi, Kannada, Gujarati
and Konkani.
Hobbies
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Sports, Traveling, Adore nature
Rajesh Nayak
Contact this candidate