Administrative Assistant

April Rodriguez

*******************@*****.*** 561-***-****

PROFESSIONAL SUMMARY

Works well with all levels of the organization. Answers calls and direct them to the appropriate person, schedules meetings and travel itineraries, document processing and other activities as needed. Maintains office equipment and supplies. Onboards new employees when needed. Provides support for inbound and outbound mail. PROFESSIONAL HISTORY

Administrative Coordinator 12/2022 – 08/2023

The Conservatory NYC Dallas, TX

Assisted with new employee setup, insurance, timekeeping, and other administrative duties as required

Maintained and order office supplies

Coordinated meetings and lunches

Processed mail

Used Quickbooks for entry level bookkeeping

Administrative Assistant 03/2022 – 11/2022

Provident Realty Advisors Dallas, TX

Opened/closed the office, answered phones, greeted visitors and employees, scheduled meetings and lunches and sent out mail/FedEx

Assisted with bookkeeping to include posting expenses, writing checks, receiving payments, reconciling accounts and providing financial reports using Quick Books Online

On-boarded new employees coordinating with HR and IT

Provided notaries for closing documents and other office documents

Ordered supplies for office

Processed incoming mail

Worked with marketing to order promotional items such as hats, polo shirts, mouse pads and water bottles

Inventory Specialist 03/2020 – 03/2022

The Conservatory NYC Dallas, TX

Worked with management, sales team and buyers to resolve inventory issues

Researched and reconciled inventory variances on a daily basis

Assisted with the preparation and execution of physical inventory

Managed the correction or adjustment of negative inventory quantities in a timely manner

Confirmed accuracy of new receipts before distributing to departments for stocking

Prepare morning and nightly recaps

Processed new high dollar jewelry receipts

Ensured point-of-sale software has accurate product photos

Pulled product for vendor returns and store transfers Coordinator 04/2017 – 3/2020

Forty-Five Ten Dallas, TX

Coordinated with buyers regarding merchandise receipts, returns, invoicing and inventory management

Worked with vendors and associates, in coordination, with customers to process jewelry repairs and special orders

Conducted, reconciled and submited weekly cycle counts to ensure fine jewelry inventory is maintained

Researched and provided required information to billing for processing of vendor invoices

Prepared and distributed associates’ monthly sales goals

Assisted VP of stores with balancing of corporate entertainment accounts, special projects such as process creation and documentation as well as organizational needs

Prepared morning & nightly recaps to include store events, announcements, and daily sales numbers

Trained new coordinators

Prepared store schedule

Operations Support 02/2010 – 04/2017

CUSP by Neiman Marcus Dallas, TX

Managed and organized department stockrooms to ensure all compliance issues were maintained and Loss Prevention monthly audit scores are met

Assisted department manager with selling events and sales promotion

Assisted sales associates in researching customer issues ensuring issues were handled in a timely and professional manner

Received in bound transfers for delivery and process damaged goods out-of-inventory

Assisted support department with store-wide markdowns as well as processing of quarterly store sale merchandise

Conducted Daily RFID ladies’ shoe scan to ensure all shoe styles were represented on the sales floor Spa Coordinator 06/2006 – 12/2009

Frenchman’s Reserve Spa Palm Beach Gardens, FL

Answered phones and greeted guests

Coordinated service appointments with contractors

Maintained and ordered supplies

Setup and cleaned treatment rooms

Administrative Assistant / IT Liaison / Information Manager 06/2002 – 05/2006 Lockheed Martin Seattle, WA

Direct support to Seattle area office manager, 3 program managers, and 12 employees (all possessing DoD security clearances) for the Seattle area division of Lockheed Martin Undersea Systems

Administrative Assistant/Information Manager

Education

Northwood University 01/2000 – 12/2002

Bachelor's Degree - Business Administration

Graduated Magna Cum Laude

Contact this candidate