Office Administrator Property Management
Resume:
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CARIE
MCGUYER
************@*****.***
Seven Points TX
https://linkedin.com/in/carie-mcguyer-8236491a
SUMMARY Detail-oriented Office Administrator and Commercial Property Manager with over 15 years of experience in lease administration and financial operations. Proven ability to manage large portfolios, optimize property performance, and resolve tenant issues effectively. Skilled in budget preparation, contract accuracy, and financial analysis, with a strong track record of enhancing operational efficiency. Effective background and management experience bring a disciplined, results-driven approach to property management. SKILLS • Lease Administration
• Real Estate Administration
• Financial Reporting
• Tenant Relations
• Accounts Payable & Receivable
• Property Management Systems
• Audit & Compliance
• Team Collaboration
• Project Management
• Customer Service
EXPERIENCE OFFICE ADMINISTRATOR 01/2017 to 11/2021 Avery Realty Group
• Handled over 50 calls daily for 8 agents, improving communication efficiency and client response times.
• Reviewed listing agreements, ensuring 100% compliance with legal standards and reducing contract errors.
• Entered data into 19 databases, boosting agent productivity and data accuracy across multiple platforms.
• Updated CSS system, streamlining property scheduling and reducing booking conflicts by 20%.
• Coordinated property showings, maximizing client satisfaction and agent availability.
• Organized filing system, improving document retrieval speed and supporting smooth office operations.
OFFICE ADMINISTRATOR/MANAGER 10/2015 to 12/2016
Re/Max
• Handled phone calls for 8 agents, improving client response time and ensuring smooth communication.
• Reviewed listing agreements for accuracy, reducing contract errors and ensuring 100% compliance.
• Entered data into NTREIS and NAVICA, enhancing data accuracy and agent efficiency.
• Updated Book of Showing database, improving scheduling accuracy and minimizing booking errors.
• Scheduled showings for agents, increasing property visibility and client satisfaction.
• Maintained an organized filing system, improving document retrieval speed and supporting efficient office operations.
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MANAGER, LEASE ADMINISTRATION, COMMERCIAL PROPERTY MANAGEMENT 05/2011 to 11/2012
UCR Asset Services
• Reviewed leasing agreements, eliminating discrepancies and ensuring error-free execution by asset and property managers.
• Provided accurate lease charge data to accounting, improving financial reporting precision.
• Abstracted leases for 7 managers and 6 accountants, ensuring timely updates and data access.
• Maintained occupancy data, supporting accurate quarterly client reporting.
• Assisted with special projects, improving property management efficiency through updated impound charges and submitted lease documents. ASSISTANT PROPERTY MANAGER, COMMERCIAL PROPERTY MANAGEMENT 09/2008 to 04/2011
PM Realty Group
• Directed janitorial and security teams, ensuring operational efficiency and high tenant satisfaction.
• Approved rental updates, improving billing accuracy and processing speed.
• Reviewed Rent Roll, maintaining accurate records and preventing errors.
• Analyzed G/Ls and accruals, ensuring precise financial reporting.
• Compiled variance comments, enhancing clarity in financial statements.
• Assisted with budgets and reconciliations, supporting accurate financial planning.
• Abstracted leases and amendments, ensuring timely approval and correct data entry.
• Maintained tenant relationships during a $11M renovation, reducing turnover. LEASE COORDINATOR, COMMERCIAL PROPERTY MANAGEMENT 08/2004 to 02/2008
RREEF
• Managed 234 buildings and 1,045 tenants, maximizing operational efficiency and portfolio performance.
• Ensured leasing agreements were error-free, preventing discrepancies and ensuring smooth execution.
• Provided accurate lease charge data to accounting, improving financial reporting precision.
• Abstracted leases for 19 managers and 12 accountants, improving data accuracy and accessibility.
• Maintained occupancy data, ensuring accurate quarterly reporting for Portfolio Management.
• Analyzed leasing agreements for audits, acquisitions, and dispositions, ensuring compliance and accuracy.
• Assisted with special projects, streamlining processes for late fees and impound charges.
STAFF ACCOUNTANT 08/2001 to 07/2004
• Prepared annual budgets for five properties, ensuring accurate financial planning and resource allocation.
• Revised mid-year projections, improving financial forecasts and adapting to operational changes.
• Reviewed P&L statements and reconciliations, ensuring accurate monthly financial reporting.
• Monitored doubtful accounts, improving cash flow by initiating actions to collect outstanding balances.
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• Reviewed Leasing Status Reports, helping managers track capital project timing and costs effectively.
• Managed recovery schedules, ensuring accurate tenant cost recovery per lease terms.
• Calculated tenant escalation and percentage rent billings, ensuring full income recovery.
ASSOCIATE ACCOUNTANT 12/1999 to 07/2001
• Supported accountants for two malls, enhancing financial accuracy and operational efficiency.
• Maintained cash logs, ensuring timely and accurate cash flow management.
• Prepared bank reconciliations, improving financial record accuracy and identifying discrepancies.
• Verified accounts receivable, enhancing payment accuracy and reducing billing errors.
• Resolved billing variances with tenants and Property Manager, improving tenant satisfaction.
• Processed accounts payable, ensuring timely vendor payments and regulatory compliance.
• Utilized CTI system, increasing efficiency in commercial financial management tasks.
EDUCATION AND
TRAINING
CTU
2015
EL Centro College - Dallas
Accounting, 2001
Mabank High School
General Studies, 01/1987
Colorado Technical College
Psychology
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