Administrative Assistant Executive
Resume:
Katherine Farias
Hanahan, SC 29410
*********@*****.***
Executive and Legal Administrative Assistant
Committed and motivated Legal and Executive Administrative Assistant with exceptional customer-relation and decision-making skills. Experienced in commercial real estate and the federal judiciary as well as state and local government; I possess a strong work ethic, professional demeanor and initiative.
Willing to relocate
WORK EXPERIENCE
Purchasing Agent - November 2014 to present
City of Hanahan - Hanahan, SC
Johnny Cribb
Responsibilities: Open PO’s, RFPs and process Bid openings.
Project management. Accomplishments Organized Fire Dept roof and damage repair. Brought to City Admin attention to HVAC moisture problems. Brought City complex OSHA compliant. Construction admin for streetscape of Town Center and conveyance of 53-acre park from Joint Base Charleston. Managed contract administration for town center revitalization Managed two separate asbestos abatements and subsequent demolitions.
Skills Used Project Management. Records management. Legal research. Environmental research.
Confidential Secretary /Business Operations- SAO – April 2014 to August 2014 [Moved to SC]
Campaign Finance Commission of Georgia GGTCFC - Atlanta, GA
Responsibilities: Procurement, Contracts, Office and Emergency Management, Surplus, Confidential Secretary to the Commission and Holly LaBerge.
Accomplishments: Re-constructed new contracts and brought them compliant for the FY15. In 4 months, managed surplus of a large cache of old IT devices and equipment to clean up and make room in the office area. Shopped, purchased and set up a government lease contract for a new copier with Canon Solutions. This position was a promotion from the State Accounting Office at SAO.
Office Administrator/SAO (State Accounting Office of Georgia) - May 2013 to April 2014
Responsibilities: Procurement, requisitions, IT management and inventory, Office Surplus and supply, Backup for Commissioner Alan Skelton.
Executive Administrative Assistant - The Adjutant General - Georgia - Marietta, GA
December 2011 to May 2012
MG James B. Butterworth
Responsibilities w/Georgia National Guard: Draft Correspondence, Tracks TAG UTA statuses/hrs. for accountability, oversees the coordination of all meetings, conferences, appointments, and ceremonies for senior officers, lead planner for official travel [organizes data necessary for mission]. Administers State and Federal travel orders/vouchers via DTS system (Defense Travel System). Provide day to day support functions to office, reimbursements (DTS) (AROW) (Federal Travel Systems). Manage and schedule flight reservations, hotels and travel arrangements. Answer phones attend command ops meetings as required. Active Top-Secret Security Clearance SCII at that time. Expired in 2015. This position was converted to full-time military personnel.
Judicial Assistant - September 2010 to December 2011
Federal Judiciary - Richard B. Russell Federal Building - Atlanta, GA
Honorable William S. Duffey, Jr.
Responsibilities: Perform general office management duties for the judge, provide day-to-day support functions for the judge. prepare various reports and support judge's professional activities. Draft correspondence and edit judge's and law clerks’ orders and motions. CMECF (including some docketing), conflict management/writing order recusals. Arrange Travel arrangements for the judge as well as reimbursements. Manage conflict reports and manage judge's personal and professional calendar(s). Sit on the bench for sentencings, organize pre-trial and trial books for the judge. Coordinate jury personnel and organize and update law library.
Executive Assistant to Executive Director - GRTA
Georgia Regional Transportation Authority STATE - Atlanta, GA
November 2007 to September 2010
Richard “Dick” Anderson
Responsibilities: Manage and schedule Director's and Deputy Director's calendar(s); Schedule GRTA meetings executive and staff ; Arrange travel; Assist board secretary; assist Deputy Director; HR manager and Director of Admin CFO ; Manage GRTA intranet postings State Record Management officer for GRTA; Board Secretary Duties Performed: Board responsibilities include monthly Board preparation, including documents and preparation of materials, agenda preparation for monthly meetings and attendance at monthly Board and committee meetings. Prepare and maintain minutes and records for committee and Board meetings. Review and monitor accuracy of the meeting minutes and circulate to all Directors. Keep track of and file all resolutions, policies and amendments as voted/approved by Board. Process Board reimbursements. Notary of Georgia. Legal Assistant to Chief Legal Counsel and Director of Land Use/Planning GRTA Duties Performed: Provide support to Chief Counsel; Provide administrative support functions; Conduct legal research via the internet and legal search engines; Assist in contract preparation, request for proposals and consultant services. Prior to working as the assistant to Director, I worked with Kirk Fjelstul as his legal assistant and Board Secretary to GRTA.
Legal Secretary/Legal Assistant
Ranney & Associates, LLC - Atlanta, GA
February 2000 to February 2007
Eric D. Ranney, Esq.
Responsibilities: Answer telephones, retrieve mail, heavy dictation, typing and processing of real estate documents. Filing, including maintaining client matter files in the file room; opening and assigning numbers to new and existing client matter files.
Legal Assistant Duties: Reserve corporate names and request charter information from Secretary of State. Order corporate kits. Obtain zoning letters, certificates of occupancy, and other miscellaneous information from County agencies. Obtain containment letters from Georgia Power. Miscellaneous filing of real estate documents including UCCs and zoning variances. Proofreading and redlining documents, including proofing of surveys. Assembling closing binders after closings. Scanning and emailing real estate closing documents, some document conversion when necessary. Visiting City of Atlanta Planning office to obtain proper zoning maps, filing FiFa's at County Tax Assessor's office and in the Fulton County Superior Court. Research in the Fulton County Superior Court real estate records room, Internet research to locate owners of abandoned properties. Notarize closing documents and attend office real estate closings. Miscellaneous Duties: Ordering office supplies. Troubleshoot computer problems including working with computer consultants. Ordering new software and downloading new software on office computers. Ordering and troubleshooting attorney's personal handheld palm pilots. Software Programs Utilized: Windows Environment, Excel 2003-2007, Windows Server 2000, 2003- 2007 Outlook-Outlook Calendar, PowerPoint, Access, WordPerfect 11.
Legal Accounting Clerk
Holland & Knight LLP - Atlanta, GA [Merged from Branch Pike & Ganz]
February 1996 to November 1999
Responsibilities: Printing and distributing draft bills to all responsible time keepers, collecting revisions, obtaining proper approval for write-downs and process adjustments, revising and printing final bills, answering client inquiries regarding billing, mailing reminder statements, keeping CSR updated on client billing/payment status, arranging for rush and special deliveries, reviewing and preparing correspondence, working with partners to review and update quarterly goals.
Receptionist
Branch Pike Ganz LLP - Merged w/Holland & Knight LLP - Atlanta, GA
August 1990 to February 1996
Responsibilities: Answering multiple lines, greeting clients, taking messages, paging, setting up couriers, making travel arrangements for attorneys, screening telephone calls for attorneys, typing correspondence, Firm newsletter.
EDUCATION
Business Studies – Secretarial Sciences -Trident Technical College - Charleston, SC
Certificate of Achievement, Article III - Judges Division, Washington, D.C.
Carl Vinson School of Management – Atlanta, Ga.
Art Studies - Georgia State University - Atlanta, Ga.
NIGP CEU’s 4.80 and 71 contact hours
AWARDS
Award from GRTA Board Members for excellence in my duties during the Executive Office changes with Steve Stancil’s appointment to GBA and Dick Anderson’s position as Director of GRAT. I worked for the current legal counsel and the incoming Director as well as took on the Board responsibilities.
Award from GRTA Board Members for the work project during the Office Move and Re-Design of GRTA.
Employee of the Month from the City of Hanahan for the work project on the acquisition of the 53 Acres [Munitions Buffer zone] from Joint Base Charleston, for the Federal Lands to Parks [NPS] as a City Park in Perpetuity. This acquisition was a 2-year project and is currently in the design phase.
SOFTWARE:
Microsoft, Excel, Adobe Digital Editions, SharePoint, Outlook, Smart Fusion, CSI, PeopleSoft.
**References upon request**
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