Data Entry Hr Systems, Microsoft Suite, fast learner

YMILCE BADIA-ALDEBOT

(M) 347-***-**** E-MAIL: ***********@*****.***

PROFESSIONAL EXPERIENCE

Weil, Gotshal & Manges LLP NEW YORK, NY

HR Systems Analsyt April 2022 – Present

Assume responsibility for operational activities and provide front line support for the existing HR technology portfolio - Workday HCM, viGlobal modules (viEval, viUtilize & viRecruit) & Qualtrics applications.

Consult and answer Workday system and reporting related questions.

Configure changes to Workday Business Processes, security, workflow and approval chains based on business requirements.

Ensure that systems are configured in-line with the approved business processes, including the assignment of appropriate security access to end-users.

Review, test and coordinate admin user testing of bi-annual Workday releases and other system releases or patches; participate in regression testing for new system features.

Review, test and coordinate admin user testing of the viGlobal suite releases; participate in regression testing for new system features.

Support and help educate end-users on system procedures, advise on data entry activities, review work and identify errors and suggest business process changes if appropriate.

Respond to requests for reports containing HR data from across the organization in an accurate and timely manner. Build and revise reports to address ad hoc requests or standard scheduled reports

Assist with the testing, validation and implementation of integration feeds and interfaces for internal Firm systems or external vendor systems.

Participate in the implementation, support and deployment of global HRIS projects and initiatives.

Report on the progress of ongoing projects and communicate project status to stakeholders

Assist in integration of HR Applications with Payroll and the Firm’s other core applications.

Develop and enhance the HR applications as directed by the Senior Manager of HR Systems.

Create and update supporting documentation, including operational guides, end-user documents, quick guides and FAQs.

Develop and deliver training materials and courses for Workday & other HR systems based applications for HR/Administrative Users.

WHITE & CASE LLP NEW YORK, NY

HR Operations & Systems lead July 2019 – March 2022

Oversee the day-to-day responsibility for the operational activities including the allocation of tasks through the Task management system.

Prioritize and manage team work requests

Monitoring the use and data maintenance in PeopleSoft to ensure compliance with data governance rules

Maintain PeopleSoft security groups and the security matrix

Manage and maintain PeopleSoft reference data – charge location codes, physical location codes, job codes, salary admin plans and compensation grades

Liaise with the HR Shared Service teams based in the Global Operations Centers to review process execution, recommendations and optimization.

Monitor data accuracy, completeness and challenge the relevant teams to ensure this is as near to 100% as possible.

Keep in touch with industry best practice and internal teams to contribute to the development road map.

Recommend changes to business process when enhancements to the technology may affect the existing process.

Review functional specifications for agreed development work with an operational lens.

Liaise with HR System Product owners to discuss usage trends and/or requests from our constituents. - speak

Serve as the primary contact for US payroll and provide support for the PeopleSoft to ADP interface.

Monitor delivery of the non-US payrolls including ADP Streamline for Australia, Turkey, Singapore & Manila by meeting with the Manila team to ensure that the process is executed in an optimal way.

Partner with the People Advisory and Recruiting teams during the larger Summer and Fall hire sessions to ensure a smooth post hire on-boarding experience.

Manage the Requisition and Taleo offer review process to ensure that the Position management records are accurately reflected.

Work with the People Advisory team after confirmation of budget to establish the annual position management baseline.

Produce, Maintain, & Distribute weekly and monthly HR reports

Provide end user support for all HR related applications, which include PeopleSoft, Videsktop, and Taleo

Generate Standard & Ad Hoc Reports upon request from various firm personnel and management

Assist with Compensation globally by creating cycles for Legal and Business Services for Salary and Bonus, Load approved data from excel to e-comp, Load approved bonuses from a CI file to PeopleSoft, Update Salary Grids in PeopleSoft, Load final ratings in PeopleSoft, manually key in any exceptions not captured as part of the Compensation Process.

Liaise with Finance for end of year/correction changes so systems are aligned.

Load Billing Rate Class changes to PeopleSoft once Finance has updated the rate changes in their system

Publish and manage various Videsktop evaluations. Provide support to Videsktop “Super users” who publish evaluations and run reports.

Liaise with offices globally to implement changes for start of the year.

HRIS BUSINESS Analyst January 2014 – June 2019

Coordinate and review the daily workflow of employee information received from all offices

Liaison daily with the Payroll and Accounting departments to ensure proper accounting and payroll changes are in effect

Manage personnel inquiries from the international and domestic offices

Participate and provide support throughout the entire life cycle of projects. Attend project meetings and assists in the various phases of the project

Provide end user support for all HR related applications, which include PeopleSoft, Videsktop, and Taleo

Publish and manage various Videsktop evaluations and surveys. Provide support to Videsktop “Super user” who publish evaluations and run reports

Produce, Maintain, & Distribute weekly and monthly HR reports

Generate Standard & Ad Hoc Reports upon request from various firm personnel and management

Supervise the Manila team with reports and daily procedures

Assist with Compensation globally

HRIS Analyst February 2008 – December 2013

Coordinate and review the daily workflow of employee information received from all offices

Liaison daily with the Payroll and Accounting departments to ensure proper accounting and payroll changes are in effect

Manage personnel inquires from the international and domestic offices

Participate and provide support throughout the entire life cycle of projects. Attend project meetings and assists in the various phases of the project

Provide end user support for all HR related applications, which include Humanic, MSS, Videsktop, and the timekeeper number database

Process and finalize MSS transactions & import information from the MSS pending table to the Humanic HRMS. Run and distribute R&R reports to capture all of the transactions finalized in MSS

Verify and confirm that all Personnel Action Notice forms and MSS transactions are authorized by the appropriate manager and adhere to the firm policy

Provide training on Humanic, MSS, ESS, and Videsktop

Publish and manage various Videsktop evaluations and surveys. Provide support to Videsktop “Super user” who publish evaluations and run reports

Provide end-user support to trouble shoot issued regarding Windows NT ids and Videsktop group management

Produce, Maintain, & Distribute weekly and monthly HR reports; including the Weekly Change memo, Monthly worldwide headcount reports, Staff Add Recruiting cost & source analysis, & Staff headcount Analysis reports

Generate Standard & Ad Hoc Reports upon request from various firm personnel and management

HRIS Clerk May 2004 – January 2008

Updated monthly firm statistics report

Maintained and update VIdesktop by adding new employees, inactivating terminated employees, and processing all employee changes including office and departmental transfers & updated Firm Directory

Administered open VIdesktop evaluations prior to and during the evaluation period by creating templates, publishing evaluations, and auditing evaluator and evaluate groups. Publish and manage various Videsktop evaluations and surveys

Generated standard & ad hoc reports upon request from various Firm personnel and management

Managed and maintained the timekeeper number database which includes the assignment of timekeeper numbers and distribution of the nightly timekeeper notification emails

FILE Clerk June 2003 – April 2004

Organized & filed all global paperwork for personnel & handled all offsite-storage request for data

Handled all I9 processes by ensuring full compliance with I-9 regulations

EDUCATION

Bachelors of Business Administration, June 2009 Monroe College

Associates degree in Office Administration, September 2003 Katherine Gibbs School

TECHNICAL SKILLS

Microsoft Office, Humanic, MSS, ESS, Videsktop, Virecruit, PeopleSoft, Taleo Bilingual English/Spanish

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