Human Resources Accounting Manager

J O S E P H K A M A U MACHARIA, MBA, BCOM, C P A

*** ******* ******, *******, ********** 94541 510-***-**** **************@*****.*** Organizational Operations Compliance & Audits Cash flow & Financial Projection Annual and project Budgeting Monitoring & Internal controls General Ledger & Reconciliations Financial Reporting QUALIFICATIONS PROFILE

A highly motivated, task driven and result oriented professional with extensive experience in various aspects of finance, accounting, administration and operations management, a verifiable record of accomplishment in leading teams, organizing and managing workflow and a reputation for meeting deadlines coupled with excellent analytical, technical, communication and interpersonal skills. WORK EXPERIENCE

Accounting Manager Walters & Wolf Inc, Fremont, California Nov 2021 to Date

• Responsible for month-end, quarter-end, year-end close, and preparation of GAAP compliant financial statements including, income statement, balance sheet, cash flow statement as well as account reconciliations and fluctuation analysis.

• Day to day management of transactional finance processes including accounts payable, payroll processing, billing, collections & revenue recognition in accordance with ASC 606.

• Ensure integrity of financial data used by organization management and ensure compliance with local, state, and federal reporting requirements and tax filings

• Support the continuous review and documentation of accounting guidelines, policies, procedures and SOX compliant controls to ensure efficient operation and quality audit results.

• Maintain and improve the cost accounting function, working closely with management to accurately cost jobs and other processes.

• Work closely with management to support projects within the finance/accounting organization, directed at improving financial reporting, timing and quality, budgeting/forecasting, long-term planning and other ad-hoc projects.

• Coordinate with tax advisors in yearly tax preparation and filings for the business in an accurate and timely manner.

• Own the fixed assets accounting function and ensure accurate accounting of capital assets through asset life cycle including maintaining fixed assets roll forward schedules.

• Support audit activities including year-end financial union and workers compensation audits including preparation of audit schedules and implementation of audit recommendations Accounting Manager Manos Inc, Oakland, California April 2021 to Oct 2021

• Lead the General ledger accounts and monthly close process, reconciliations, adjusting entries. Prepare monthly consolidated financial statements and issue accurate financial statements.

• Coordinate the financial model preparation and update process that ensures effective cash flow and liquidity forecasting.

• Prepare and analyze accounting data for reporting purposes, often completing complex manipulations in Excel to do so. Examples include preparing company metrics and reporting results to the CFO and completing insurance applications.

• Review routine accounting tasks performed by accountants, such as payroll procedures, schedules and journals, bonus calculations, accounts payable, etc.

• Key in managing timeline related to preparation, testing and completion of annual audits: Balance Sheet, ESOP, Receivables and Workers Compensation and communicate issues with the CFO.

• Review and correct draft responses. Answer routine testing questions during audits. Refer complex or contentious issues to the CFO.

Senior Accountant La Familia, Hayward, California August 2018 to March 2021

• Leading general full cycle accounting including operating expenses, account reconciliations, timely monthly/year-end close process, receivables and payables, fixed assets, bank reconciliations, contract management & invoicing.

• Preparing and recording monthly journal entries which includes accruals, prepayments, leases, depreciation, overhead allocation and recharges.

• Reviews and analyzes program budget/forecast data for completeness, changes in trend and drivers of change and participates in the preparation of budgets and financial forecasts.

• Preparing monthly budget vs actual reports and analyzes financial data on several dimensions of the projects (deliverables, cost centers, overheads).

• Managing the investigation and correction of anomalies in the books, preparation of quarterly financial reporting package for leadership review and participates in the preparation of periodic financial and statistical reports.

• Participating in annual audit process, preparing audit schedules, liaising with external auditor and implementing audit recommendations.

• Developing and safeguarding finance systems, policies and other standard processes that support service delivery.

• Ensuring compliance with GAAP and FASB internal controls and reporting standards.

• Leading the payroll process for 229 staff members and administering reimbursements and claims. Accounting, Finance and Operations Consultant Agrisystems Foundation June 2017-April 2018

• Provided technical advice and directed general accounting and finance activities, introducing best practices to affiliates operations to improve transparency and accuracy, budgeting, GAAP compliance, Internal controls, Guidance in the improvement of finance systems and procedures to support service delivery; provided expertise in monthly and year-end closing and overhead recharges, receivables and payables, cash flow, forecasting and projections, fixed assets, general ledger and balance sheet accounts.

Finance & Operations Manager Tearfund, Teddington, UK July 2015– May 2017

• Provided leadership and coordinated the administrative, accounting, financial reporting, budgeting processes, developed, maintained and improved financial systems, policies and procedures

• Managed and ensured accurate and timely capturing, processing of transactions including bank reconciliations, journal entries, fixed assets, monthly accruals, accounts payables and receivables, balance sheet account reconciliations and flux analysis.

• Directed treasury functions including forex hedging and oversaw financial statements translation.

• Developed, maintained and monitored robust internal controls, assessed strengths and weaknesses of financial management strategies and implemented strategic and tactical steps to improve them.

• Monitored and controlled budget expenditures conducted cost and budget analysis and ensured shared costs are allocated equitably among the cost centers/departments.

• Managed monthly & year-end process, drafted financial statements and schedules, coordinated audits, drafted terms of reference, responded to audit queries and implemented recommendations.

• Responsible for staff hiring, supervision, mentoring, compensation, motivation, welfare & proactively ensured implementation & continuation of time and performance management system.

• Responsible for logistics systems, including but not limited to, assets register, fleet, warehouses, purchasing, distribution, stock, cost control and management, communications, customs & clearing. Senior Finance Officer Caritas Switzerland, Nairobi, Kenya Jan 2013–June 2015

• Prepared annual operations and project budgets, forecasts, monitored & reviewed performance against them, enabled robust reporting of variances and provided guidance on budget revisions.

• Analyzed and interpreted financial rules, regulations, established internal controls, policies and procedures, provided advice and recommended solutions to a wide range of financial processes.

• Ensured transactions are timely captured, authorized, properly recorded, classified, coded, accurate, supporting documents are relevant and posted into Navision accounting system,

• Responsible for cash flow, general ledger, balance sheet accounts reconciliations, full cycle accounts payables, month/quarter and year-end closure, security and proper filing of documents.

• Coordinated regional annual and project specific audits including drafting financial statement & schedules, audit terms of reference, audit queries, reports review and action on recommendations.

• Prepared schedules for cost sharing that ensured all projects reasonably contribute to core financing

• Lead cash & treasury management, reconciliations, foreign exchange, bank relations & tax returns. Agency for Cooperation & Research in Development (ACORD International) Finance Officer Nairobi Kenya April 2008-Dec 2012

• Reviewed monthly transactions, ensured accuracy, proper coding and posted into Sun system;

• Reviewed vouchers and ensured supporting documentation requirements are met, processed checks payments, prepared journals, reconciled accounts and produced monthly, quarterly, annual reports

• Analysed program expenditure against budgets, advised on the status of projects financial performance, processed cash requests, maintained liquidity and oversaw projects closure reporting.

• Supported proposal budgeting process, reviewed&coded program budgets, assisted budget holders.

• Developed training schedules, carried out finance induction for all new staff, participated in external, internal and project specific audits and updated SUN system with all new projects data.

• Responsible for monthly & year-end accounts closure, prepared financial statements and schedules

• Administered local and forex petty cash imprest system, travel/work advances, credit cards accounts payables/receivables, exchange rates, tax returns, reviewed bank & cash reconciliations. Accountant Interconsult, Nairobi, Kenya Oct 2006-April 2008

• Overall responsible for expenditures control system, cash, bank, payable and receivables, lease, insurances, travel plans and bookings, tax returns, project costing, financial statements & audit

• Executed general ledger reconciliations, journal entries & month/quarter/year end close process.

• Developed and documented processes and accounting policies to strengthen internal controls.

• Prepared technical and financial proposals for expression of interest responding to tenders. Accountant/Admin Officer Wireless Networks (K) Limited, Nairobi, Kenya Nov 2004-Sept 2006

• Managed Cash, Bank, day to day payable and receivables management, reconciliations, preparation of payroll, filing tax returns, general ledger, journal entries and office management &reporting EDUCATION

Certified Public Accountant (USA) –Ongoing

Master of Business Administration (MBA). May 2012-Dec 2014 University of Nairobi, Nairobi City, Kenya

Bachelor of Commerce (BCom). April 2009-Dec 2011

The Catholic University of Eastern Africa, Nairobi City, Kenya Certified Public Accountant of Kenya (CPAK). July 2000-Dec 2004

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