Executive Assistant Accounts Payable
Resume:
JAYLEAH COLLINS
Russellville, AR *****
**************@*****.***
Professional Summary
Highly qualified administrative professional offering demonstrated skill and success in managing internal accounting processes, improving controls and strengthening systems for optimal performance. Proficient in accounts payable and receivable, and payroll. Gifted in organization to handle high-volume operations with consistency, accuracy and full compliance with regulatory requirements. Organized and efficient office administrator with excellent communication skills and high level of attention to detail Willing to relocate: Anywhere
Authorized to work in the US for any employer
Work Experience
Executive Assistant
Robinson Enterprises Inc-Morrilton, AR
November 2024 to Present
• Managed multiple tasks simultaneously, adapting to changing needs and deadlines as assigned by upper management
• Conducted research, compiled data reports to support decision-making processes for upper management
• Maintained organized filing systems ensuring easy retrieval of information from both physical and electronic files
• Assisted with bookkeeping duties to facilitate timely processing and payment of vendor invoices Site Support
Friendship Community Care Inc-Russellville, AR
January 2024 to October 2024
• Promoted membership participation through facility tours
• Accepted payment for activities at the Pope County Senior Activity Center
• Recorded daily payment totals and prepared bank deposits
• Scheduled activities for all areas of the facility to insure continuous use of all areas without conflict
• Recorded daily attendance records for various activities in Wellsky for monthly billing
• Transported participants between their home and the center for daily recreation and to other facilities for activities
Office Manager & Bookkeeper
Keener Construction Inc-Russellville, AR
April 2022 to July 2023
• Negotiated and managed employee benefit package including multiple insurance options, PTO time, and Simple IRA for 20 employees
• Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable
• Stored office and client records on secured server to prevent data losses, conducting regular backups
• Recorded deposits, reconciled monthly bank accounts and tracked expenses to maintain accuracy of account records
• Input financial data and produced reports using QuickBooks and Sage 300 Real Estate and Construction Accounting software
• Maintained documentation for yearly workers compensation and general liability insurance audit resulting in zero error audit
• Restocked supplies and placed purchase orders to maintain adequate stock levels
• Assisted development and implementation of new administrative procedures to eliminate redundancies
• Recorded new hires, transfers, terminations, changes in job classifications and merit increases to maintain accurate human resources files
Administrative Assistant/ Marketing Director/ Transaction Coordinator A Better Way Realty-Russellville, AR
October 2021 to April 2022
• Planning and designing social media posts on multiple accounts and various social media platforms
• Completing real estate forms relating to property purchase or sale of client's property
• Submitting forms for signature, both physically and electronically
• Entering properties into FlexMLS system
• Maintaining and stocking office, cleaning, and break room supplies
• Planning company participation in local community events
• Maintaining online (paperless) company workspaces in both Google and Trello systems
• Designing and ordering marketing materials for distribution
• Boosted brand awareness with target customer demographics with social, print, and email campaigns
• Planned and executed internal and external marketing events
• Composed daily posts for social media and helped build corporate presence on Twitter, Facebook, and Instagram
Executive Assistant/Office Manager
Gosnell Properties LLC-Russellville, AR
June 2020 to January 2022
• Researched, photographed and entered property listings into MLS system
• Completed necessary forms and contracts for real estate transactions and submitted for e-signature
• Organized and maintained both physical and electronic document files
• Managed and maintained all rental properties
• Performed routine maintenance and property turnover inspections
• Performed minor maintenance on rental properties
• Completed background checks on all prospective tenants
• Documented and deposited all funds related to rental properties according to Arkansas state law
• Processed and documented tenant complaints and requests
• Maintained professional demeanor by staying calm when addressing unhappy or angry customers Education
Completed 3rd year of Post Secondary Education in Sociology Arkansas Tech University - Russellville, AR
1994 to 2008
Skills
• Google Suite
• General Ledger Accounting
• Microsoft Outlook Calendar
• Purchasing
• Microsoft Access
• Accounts receivable
• Customer service
• Accounts payable
• Workers' Compensation Knowledge
• Inside sales
• Social media management
• Property management
• Office management
• Accounting software
• Data management
• Bookkeeping
• Microsoft Word
• Time management
• Google Docs
• Events management
• Microsoft Outlook
• Payroll
• Human resources
• Schedule management
• Trello
• Microsoft Excel
• Microsoft Office
• QuickBooks
• Account management
• Analysis skills
• Accounts payable
• Communication skills
• Microsoft Powerpoint
• Account reconciliation
• Accounting
• Customer relationship management
• Sage
• Personal assistant experience
• CRM software
• Accounts receivable
Certifications and Licenses
Certified Notary Public
September 2021 to September 2031
Real Estate License
Driver's License
Assessments
Managing accounts in QuickBooks — Proficient
July 2023
Using QuickBooks software to manage business financials Full results: Proficient
Data entry: Attention to detail — Proficient
September 2023
Maintaining data integrity by detecting errors
Full results: Proficient
Bookkeeping — Proficient
July 2023
Calculating and determining the accuracy of financial data Full results: Proficient
Basic computer skills — Proficient
September 2023
Performing basic computer operations and troubleshooting common problems Full results: Proficient
Attention to detail — Proficient
July 2023
Identifying differences in materials, following instructions, and detecting details among distracting information
Full results: Proficient
Work motivation — Proficient
August 2023
Level of motivation and discipline applied toward work Full results: Proficient
Administrative support professional fit — Proficient September 2023
Measures the traits that are important for successful administrative support professionals Full results: Proficient
Written communication — Proficient
March 2022
Best practices for writing, including grammar, style, clarity, and brevity Full results: Proficient
Management & leadership skills: Planning & execution — Proficient August 2023
Planning and managing resources to accomplish organizational goals Full results: Proficient
Management & leadership skills: Impact & influence — Proficient August 2023
Choosing the most effective strategy to inspire and influence others to meet business objectives Full results: Proficient
Teamwork: Interpersonal skills — Proficient
October 2023
Responding to challenging team situations at work
Full results: Proficient
Real estate — Proficient
August 2023
Matching listings with specifications
Full results: Proficient
Spreadsheets with Microsoft Excel — Proficient
August 2023
Knowledge of various Microsoft Excel features, functions, and formulas Full results: Proficient
Administrative assistant/receptionist — Proficient March 2022
Using basic scheduling and organizational skills in an office setting Full results: Proficient
Indeed Assessments provides skills tests that are not indicative of a license or certification, or continued development in any professional field.
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