Records Management Document Control

Document Control Manager Records Management Archivist

“Open to Document Manager/Specialist/Controller, Document Control System Administrator, Materials Coordinator, Information Specialist, Product/Project Coordinator, Content Administration/Integration, Data Organization/Integration, Records Management and/or Project Implementation Specialist Roles”

SUMMARY

Accomplished professional with over 25 years of experience in document control and records management, delivering measurable success in managing multi-million-dollar projects. Expertise in driving digital transformation, ensuring compliance, and optimizing documentation workflows to enhance operational efficiency. Proven ability to lead system migrations, streamline processes, and train cross-functional teams to achieve business objectives.

PROFESSIONAL HIGHLIGHTS

Document Control Systems & Administration: Ensured 100% accuracy and compliance for records on projects exceeding $500M.

Workflow Optimization: Reduced document processing times by 40% through efficient workflows.

Digital Transformation: Spearheaded system migrations impacting 200+ employees.

Team Training: Trained 150+ team members on document management systems.

Project Collaboration: Managed records for construction and engineering teams of 50+ staff.

Core Technical Expertise: SharePoint Procore Asite Bluebeam McLaren Egnyte BIM Docs E-Builder

COMPETENCIES

MS Windows/MAC OS Adobe Photoshop QuarkXPress Adobe InDesign

Microsoft Office: Word Seagate DiscWizard FileMaker Pro McLaren Systems

FileNet MS Project SharePoint BIM DOCS

Asite Cloud Software E-Builder Customer Service PowerPoint Excel

Egnyte Connect Bluebeam Revu Procore Risk Management

PROFESSIONAL EXPERIENCE

AECOM Remote 4/2024-12/2024

The world’s trusted infrastructure consulting firm, providing engineering, consulting, and project management services.

Document Control Specialist

Manage multiple projects using SharePoint, Procore and Trimble E-Builder for document management and project lifecycle.

Managed records for 10+ large-scale infrastructure projects, ensuring 100% compliance with documentation standards.

Improved document retrieval times by 35% through optimized classification and archiving systems.

Conducted 20+ quality audits, identifying and resolving 95% of document discrepancies within two weeks.

Haydan Consultants, Inc. Remote 2/2022 – 8/2023

Subconsultant for AECOM and consulting service providers for program management, construction management/inspection, project controls, environmental services, compliance, and staff augmentation; supporting Transportation, Water, Facilities, Power/Energy, and Environment-related markets in both the public and private sectors.

Document Controls Manager

Manage the Asite program implementation and user training for employees; migrating from SharePoint to new operational programs.

Directed document control for the $500M+ Terminal 6 redevelopment at JFK Airport, supporting 50+ staff across multiple departments.

Implemented Asite system migration, reducing operational inefficiencies by 25%.

Facilitated distribution of 2,000+ RFIs, Submittals, and project documents, cutting processing times by 40%.

Developed workflows that increased document accuracy by 30%, supporting seamless collaboration across teams.

Air Liquide Advanced Materials Branchburg, NJ 9/2021 – 2/2022

Multinational supplier of industrial gases and services to medical, chemical, & electronics manufacturers; operating in 80 countries.

Document Control Manager, Provided expertise and input to functional areas, directing staff to meet their assigned project objectives.

Streamlined document control processes for $200M+ in projects, ensuring 100% compliance with QC and regulatory standards.

Enhanced cross-department collaboration, leading to a 20% reduction in project delays caused by documentation errors.

Austin Construction - VRH Construction (Joint Venture) Newark, NJ 7/2019 – 9/2021

U.S.-based construction employee-owned companies. VRH is the only company in the Northeast that specializes in aviation construction.

Document Control Manager, Maintained the large-scale project’s file share network for the $450M Consolidated Rent-A-Car facility project (ConRAC), located at Newark Liberty International Airport (EWR). Joint venture between Austin & VRH Construction.

Oversaw documentation for the $450M Consolidated Rent-A-Car (ConRAC) facility at Newark Liberty International Airport.

Managed 1,000+ project drawings using Bluebeam, ensuring 100% version control and historical accuracy.

Optimized file sharing for 50+ team members, reducing access times by 40% through Egnyte’s cloud platform.

Maintained 95% on-time delivery rate for project documents, supporting critical project milestones.

PSE&G Newark, NJ 6/2016-7/2019

Public Service Enterprise Group (PSEG) is a F500 company providing safe, reliable, economic, and greener energy to New Jersey and New York customers as the largest provider of electric and gas service utility.

Delivery Projects & Construction/DP&C, Document Controls Specialist, Developed/maintained Document Control and Records Management Systems (RMS), handling project management and information management systems of the administered plan for controlled documents; managing records for the DP&C Group.

Migrated 500+ users from SharePoint to McLaren, cutting operational costs by 15%.

Established document controls for $800M+ in energy infrastructure projects, ensuring compliance with corporate and industry standards.

Produced KPIs and reports that improved project tracking by 25%, facilitating data-driven decision-making.

Trained and onboarded 100+ contractors, achieving a 90% satisfaction rate in training feedback.

Pearson Education Hoboken, New Jersey 3/2001-2/2016

Content Lifecycle Management Coordinator & Archivist, Production Technology Department, Archive team member for 15 years, who maintained digital files for thousands of college textbooks for multiple divisions. Organized, catalogued archive databases and archived division’s publishing lists for both digital and print products and supplements; digital archives

Managed digital archives for 1,500+ textbooks, saving $3M+ annually by reducing costs of reprints and updates.

Trained 300+ staff on Documentum, achieving a 95% adoption rate for the new system.

Implemented naming conventions that reduced retrieval errors by 20%, ensuring faster access to archived content.

DC Comics, Inc. New York, NY 3/1996-4/2001

Desktop Publishing Department, Design Archivist, Contributed to digital archives design and production departments, ensuring the project work was archived and available on CD for future access. Managed the database system and digital archives.

Digitally archived 2,000+ print titles, ensuring 100% availability for future use and licensing.

Reduced data loss incidents by 50% by implementing rigorous file organization and backup systems.

EDUCATION B.A. in English, Queens College, City University of New York

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