Office Manager Administrator
Resume:
Dee Vieira
************@*******.***
To obtain a position which allows me to utilize my administrative and organizational skills and to promote growth and foster professional development. Work Experience
Office Manager
RS Breakers & Controls- Mississauga
January 2024 – August 2024
• Health & Safety
• Manage office (20 employees In Mississauga Branch, 5 Saskatoon Branch, New Calgary location to open on October)
• Organize staff lunches
• Ordering and maintaining office supplies
• Ordering and maintaining lichen supplies
• HR-Temporary
• Benefits- setup of new employees
• Onboarding of new employees
• Assist employees as required
• Time clock maintenance
• Dealing with suppliers and vendors as required
• Marketing – register and Assist with preparation for tradeshows
• Fleet maintenance- Maintain fleet records
• Daily lockup of facility
• Ad Hoc duties
Office Administrator
Prosysco Ltd - Mississauga, ON
October 2020 to November 2023
• Accounts Payables
• Matching processed invoices with scheduled payments for vendors, ensuring accuracy
• Reception/front desk responsibilities
• Verifying stock and ordering office, kitchen and warehouse supplies for four locations
• Set up and maintain paper snd digital filing system
• Assist controller with payroll
• Verify, process vendor invoices with backup for processing
• Reconciling accounts to ensure quantities and totals match
• Email/phones/Fax/Scanner/Printer
• Assisting Health & Safety with Administration duties
• Credit applications filled out and set up new customers in AccountEdge system
• Purchase order creations
• Updating cost summaries for current jobs
• Arranging and booking all couriers
Accounting Assistant
GENREP LTD - Mississauga, ON
January 2018 to December 2020
• Accounts Payables
• Accounts Receivables
• Application of cash receipts (cheques, EFT, cash and credit card payments)
• Ordering office supplies
• Setup of new customers and suppliers
• Assist purchasing and shipping and receiving
• Customer service
• Credit checks for new customers
• Billing & data entry
• Utilize and maintain vehicle tracking system
Administrative Support
The Logistics Alliance Co - Brampton, ON
January 2006 to December 2018
Accounts Receivables/Collections
* Reconciled all accounts
* Implemented many new ideas to the A/R department for more efficiency (i.e. emailed invoices weekly)
* Maintained a 9.2% over 60 days over the last year
* Problem solving
* Assisted all departments, when needed, with projects - for a better understanding of company procedures
* Set up and maintain all new vendors accounts
* Daily application of cheques to accounts
* Holiday relief for other department members
* Highly organized
* Multitasker
Safety & Compliance Officer/Accounts Receivables
The Camlane Group Inc - Brampton, ON
January 2004 to December 2006
Keeping records and maintaining fleet maintenance for 22 tractor trailers and 20 trailers as well as all company vehicles.
* Licensing of the fleet and company vehicles (IRP/Prorate Office - MTO)
* Trace shipments and drivers en route using Cancom/Q-Tracs (Satellite tracking system)
* Signing up new drivers and maintaining personnel files
* Maintain files for Safety & Compliance (maintenance records, licensing, Customs & Border Crossing information)
* Small Claims for collections of delinquent accounts
* Driver Check Company contact (Drug & Alcohol Consortium for drivers)
* Receivables & Collections
* Monthly reports for insurance purposes
* Customs paperwork for drivers
* Creating spreadsheets for driver projects and maintenance
* Insurance Claims
* Customer Service
* Reception Relief
Education
Accounting
Secondary School in Accounting Software - Brampton, ON 2003
Diploma
Sheridan College
1991 to 2001
Skills
• Accounts Payable (5 years)
• Billing (10+ years)
• Microsoft Word (10+ years)
• Outlook (10+ years)
• accounting (10+ years)
• MS Office (10+ years)
• credit
• Data Entry (10+ years)
• Excel
• Filing
• Accounts Receivable
• Microsoft Office
• Accounting Software
• Account Reconciliation
• Adobe Acrobat
• Office Management
• Purchasing
• Sage
Languages
• English - Advanced
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