Administrative Assistant Security Clearance

ANNE E. HOUCK

**** ******* ****, ********* ** *5338 937-***-**** ***********@*******.***

Professional Skills

Security Clearance: Secret, 25 May 06, 27 Jun 16

Organizational Qualifications: Extremely well-organized work habits, detail orientated decisionmaking and problem-solving skills.

Professional Development: Getting the Most from Microsoft Excel Troubleshooting, Maintaining and Upgrading PCs, FaciliSkills, Tips, Traps, and Trends in Business Valuation, Fundamentals of Systems Acquisition Management

Key Office Skills: Office Management, Records Management, Database Administration,

Spreadsheets/Reports, Event Management, Calendaring, Timekeeping, Front-Desk Reception

Executive Support, Travel Coordination, Records Management, and the Defense Travel System

Computer Related Skills: Proficient in MS Word, MS Excel, MS PowerPoint, MS Outlook, MS Access, MS Visio, MS Publisher, Windows, and the Defense Civilian Pay System accounting system (DCPS), Department of Defense (DoD) Automated Time Attendance and Production System (ATAAPS), and Lifecycle Management Process – Integrated Data Environment (LCMPIDE), and the DoD Defense Travel System (DTS)

Education and Training

Associates Degree in Business, Miami Jacobs College Dayton, OH Legal Secretarial

Employment History,

Senior Administrative Assistant, Apogee Engineering, LLC, Dayton, Ohio May 2022-June 2024

(retired)

AFMC AFLCMC/ISR & SOF (Intelligence, Surveillance, Reconnaissance, and Special Operations Forces

•Lead and assist with new hire onboarding and in-processing activities to include new hire briefings, equipment procurement, and security coordination

•Assist in a wide range of administrative support services for programs managed by the AFLCMC/WI directorate staff, including the front office group, organizational senior functionals, program and management operations.

•Support Government requirements for internal/external briefings and reports by assisting with preparation, scheduling and coordination of materials such as slides, viewgraphs, briefing charts and other graphics.

•Assist with the administration of calendars, creating meetings, conference room reservations and conference room configuration.

•Establish and maintain official file plans with the use of Air Force Records Information Management System (AFRIMS).

•Provide assistance during briefings to include compiling and preparing briefings and reports

•Monitor office supplies and assist with supply lists

•Provide administrative support to various functional areas including human resources and input information into various management systems such as Resource Management

Information System (RMIS) and Defense Travel System (DTS)

•Support the development, editing and production of reports and presentation materials for internal/external customers consistent with Government required formats.

•Support the development, editing and production of reports and presentation materials for internal/external customers consistent with Government required formats.

•Assist in reviewing the content of the directorate electronic workflow mailbox.

•Assist with compiling and integrating data from the Senior Officer Communication and Coordination Electronic Resource (SOCCER) tool or equivalent suspense system into the directorate’s SharePoint suspense task tracking system.

•Assist in servicing the Directorate for all incoming/outgoing mail and overnight/express mail package deliveries

•Ensure compliance with applicable administrative guidance to prepare/review correspondence

Sr Level Administrative Assistant, Abacus Technologies, LLC, Dayton, Ohio Oct 2014-May

2022 AFMC AFLCMC/WKC

•Assist in the production and management of databases, spreadsheets, graphics and other specialized products, and facilitate the use of standardized automated forms such as travel orders, performance reports, material requirements and maintenance, as well as other periodic reports. Provide support to the Video Teleconferencing (VTC) manager, assist with VTC bridge scheduling and VTC connectivity, and interface with VTC maintenance contractor.

•Support internal and external briefings and reports by providing expert knowledge and capability in the use of personal computers and operating systems in producing visual aids (slides, view-graphs, briefing charts and other graphics) using appropriate software applications; file and retrieve graphics materials to facilitate research and expedite creation of briefings and reports; compile and prepare briefings and reports in hard copy, for special and/or recurring reports and provide assistance during briefings.

•Administrative tasks to support management operations functions include: tracking Integrated Product Team (IPT) manning and preparing organizational charts; data entry functions; integrating information into required reports; generation and maintenance of training requirements, files, forms and established file plans; processing mail (receive, sign for, and distribute mail, both classified and unclassified, and access, store, and handle classified material as required); processing travel orders using the Defense Travel System (DTS); preparing correspondence (both classified and unclassified) ; management and operation of facsimile e equipment; and management of supplies/equipment.

•Keeps the program office apprised as to progress, problems and issues associated with the projects

•Provides support in the planning, formulation, editing, development and publication of finished products, e.g. program documentation, plans, directives, reports, briefings and other presentations as required (technical and non-technical; classified and non-classified) in the media format requested

•Assists in improving internal management processes by proposing and/or implementing improvements to visual, computer-based communications used by the program office to manage its critical processes

•Assists personnel in the creation of training documents and training modules by advising them through one-on-one and group instruction on the capabilities of in-house software tools available to produce the documents and modules

•Support internal and external briefings and reports by providing expert knowledge and capability in the use of personal computers and operating systems in producing visual aids (slides, view-graphs, briefing charts and other graphics) using appropriate software applications; file and retrieve graphics materials to facilitate research and expedite creation of briefings and reports; compile and prepare briefings and reports in hard copy, for special and/or recurring reports and provide assistance during briefings.

•Support establishment and maintenance of master files and file plans of program data (both classified and unclassified), to facilitate tracking and resolution of issues associated with operations in accordance with the Task Order DD 254 and Air Force Records Information Management System (AFRIMS) requirements, as applicable.

•Assist in establishment and maintenance of Operating Instructions (Ols). This includes the development and maintenance of Self Inspection Program (SIP) checklists. The contractor shall assist in verifying checklists against administrative processes, and assist in maintenance of a tracking system for identification and correction of deficiencies. Assist in retrieving data/information in the form of queries and reports; assist in the maintenance of tracking systems for identification of deficiencies and corrective actions/closure, and preparation of documentation for Government review and approval.

•Assist with ordering of office supplies through inventory, gathering requests for supplies, and preparing and itemizing various lists for supplies/equipment to be purchased by the Government.

•Serve as the focal point for collecting and visually displaying materials for staff meetings.

Senior Level Administrator, PESystems, Inc., Dayton, Ohio. July 2013 – Oct 2014

AFMC AFLCMC/WLNNJ

•Providing the C-130J Foreign Military Sales (FMS) effort with a variety of administrative support capabilities which include:

•Responsibility for the following: written reports, briefings in various formats, letters of correspondence, memos, travel documents for program office personnel, meeting agendas and minutes, action item lists to include periodic update and tracking of action completion, and administrative file plans.

•Performing technical and administrative support for management, financial, contracting, configuration, engineering, system integration, and logistics management activities.

•Working with functional managers, outside agencies, contractor personnel, and the program office customer to support the program.

•Liaison with functional directorates concerning preparation of technical material, management presentations and other material in support of meetings, minutes, agendas, and compilation of briefings.

•Establishing and operating a system to monitor the status of program action items and track corrective actions for program milestones goals.

•Analyzing and implementing a variety of FMS projects ensuring complete documentary support.

•Coordinating pre-travel requirements such as country-specific clearances, confirming lodging reservations, identifying meeting space, and arranging for technical support at meeting-site

•Providing support utilizing the Defense Transportation System (DTS), the Government Purchase Card system, data and file archiving and the USAF time accounting system.

Acquisition Management Analyst DRC/HJ FORD - Beavercreek, OH, Feb 2013 – Mar 2013

Predator Reaper

Assist by providing administrative management and customer service support

•Assist by performing administrative functions in areas to include, but not limited to: military correspondence, fundamental database management, monitoring / maintenance of multilined phone system, screening office visitors, security access management support for

secure facility, management of documentation in the organization’s database, administrative support to a dynamic team of professional Government personnel, and calendar management

•Assist by maintaining full qualification and proficiency in the use of Defense Travel System.

•Assist by performing administrative and clerical functions associated with running a fastpaced, streamlined government office

Administration Specialist, Spectrum Comm Inc., Newport News, VA Nov 2011 – Feb 2013

AFMC AFLCMC/WLY.LAIRMC Division

•Assist in collecting and tracking of Military and Civilian award packages and performance appraisals, validating for grammatical errors and specific formatting

•Make necessary arrangements for employees required to travel in support of the contract; supporting personnel

•Assist in organizing facility and staff security requirements. Provide administrative support to include providing editorial services for research papers, professional papers, posters, office letters, reports, publications, and briefings

•Maintain LAIRCM TDY/Leave/Meeting, Conf. Room Calendar, and updated the Mobility Directorate Leadership Calendar

•EIM - ongoing training, file management, and moving official documents to WPERM.

•Provide typing, proofing, and editing support as needed. Provide administrative support to include providing editorial services for research papers, professional papers, posters, office letters, reports, publications, and briefings

•Provide cost center and budget management, schedule and monitor all Division suspense tracking, as well as provide assistance with preparation for various meetings and other tasks

•Process new hires arrive and need education/guidance. Assisting with updates/changes, as well as assisting new members of our team to get applicable computer permissions/accesses etc.

•Provide continuous assistance to newcomers in all aspects of their jobs

•Provide for training of employees (to include initial and refresher training) as needed

Sr. Administrative Assistant MCR LLC - Beavercreek, OH Sep 2008 - Nov 2011

AFMC ASC/WNN and AFMC AFLCMC/WLM C-17 Division

•Updated Self-Inspection Checklists

•Responsible for Division records management of office files. Pick up and deliver all incoming and outgoing mail

•Responsible for managing calendars. Arranging meetings, completing TDY orders, travel vouchers, sending visit requests, answering telephone and taking messages. Other miscellaneous office duties are performed

•Support internal and external briefings and reports by providing expert knowledge and capability in the use of personal computers and operating systems

•Support administrative tasks as necessary to support management operations functions

•Assist in retrieving data/information in the form of queries and reports; assist in the maintenance of tracking systems for identification of deficiencies and corrective actions/closure, and in preparing various documents for Government review and approval

•Coordinated travel arrangements, maintained database and ensured the delivery of premium service to military and civilian personnel. Quickly became a trusted assistant known for “cando” attitude, flexibility, and high-quality work

•Perform administrative duties with high accuracy, so that correspondence products contained appropriate grammatical usage and met formatting requirements

•Maintain organizational charts, recall rosters, phone listings, and Pyramid Alert Rosters Administrative Assistant, Concurrent Technologies, Beavercreek, OH Sep 2005 - Dec 2007

HQ AFMC/A4Y, A4YR, A4YE, and A4S

•Worked extensively with multiple software programs to produce quality documents, prepare correspondence, maintain databases, and compile reports

•Solely responsible for the selection of appropriate forms and templates with regards to subject matter, originator, and priority

•Assisted and managed document preparation including formatting, editing and otherwise assuring accuracy of letters, reports and all other correspondence products for appropriate grammatical usage and formatting requirements prior to being forwarded to Senior Leadership

•Perform administrative duties with professional demeanor to include, screening and directing incoming calls, and visitors to the appropriate offices

•Managed and coordinated all arrangements for meetings, briefings, and conferences to maintain a smooth and efficient flow of events

•Maintained electronic records as Records Custodian. Was instrumental in helping to set up the electronic file plan for the branches and maintaining them. Also setup and maintained the corresponding hard copy system

•Responsible for maintaining the implementation of continuous process improvement for the Division based on the theories of Lean thinking by providing guidance to personnel

•Successfully completed the Lead and Organization Defense Travel System (DTS) Web Based Training to be the primary point of contact for the organization

•Assisted managing the IMS (Integrated Master Schedule).by providing consolidated inputs to the IMS

•Managed and maintained the recall rosters for A4S (Supply Operations) and all branches of the A4Y division using Microsoft VISIO software

•Created professional presentations for high-level organizational meetings

Administrative Assistant National Management Association Moraine, OH May 1999-Jul 2003

•Organized and maintained the files for four levels of the American Enterprise Speech Contest, which consists of participation of over 100 students from 55 nationwide chapters

•Sole manager for arranging travel for the Speech Contest finalists and their chaperones to the American Enterprise Speech Contest National Finals. NET RESULT: Saved the company over

$20,000. Revised and maintained the Speech Contest Guide and forms

•Provide assistance and support to the editor of Manage Magazine by registering each issue with the Register of Copyrights and invoicing the magazine advertisers

•Convert articles from Manage Magazine to Hypertext Markup Language (HTML)

•Created various company brochures and flyers including Chapter Leadership Conferences and the National Conference Guide

•Developed and managed an Excel spreadsheet for the tracking of chapter awards records.

•Created and maintained web pages for the corporate website; creating links to, membership campaigns and various other pages

•Promoted to Administrative Assistant to the Vice President of Planning and Vice President of MIS/CIS

•Maintained and managed the Continuing Education (CEU) records and the processing of course orders from outside vendors

•Managed and monitored the database of CEU records in an Access format for a membership of nearly 35,000 members and 140 chapters represented across the country

•Maintained and processed all record keeping activities for the sale order logs

•Assist in the development and new creation of brochures, pamphlets, and fliers for the Professional Development Department

•Reviewed and revised the 28 Course Proprietary and 166 Course Vendor Catalogs including the Professional Development Resource Guide

•Served as the point of contact for the course authorization database of over 5,500 non-National Management Association materials, including seminars for the Chapter Leadership Conferences and National Conference

•Directed telephone inquiries regarding Professional Development and courses in regards to Aauthorizations, transcripts and certifications

REFERENCES

Rodger Chapin, Director of Logistics ISR&SOF Directorate, ******.******@**.**.***, former supervisor, +1-937-***-****, known for over 9 years

Jeffrey Decker, Col, Retired, former supervisor KC-46, ******@*****.***, 1-502-***-****, known for over 9 years

Jennifer Hedger, ********.******@**.**.***, +1-937-***-****, work associate, known for over 10 years

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