Executive Assistant Office Manager

Robin Bowers

** **** **** *** ***********, NC ***96 919-***-**** ************@*******.***

Robin Bowers LinkedIn

Professional Summary

Dynamic and highly organized Executive Assistant and Office Manager with over 30 years of experience supporting C-suite executives and managing complex administrative functions. Adept at streamlining office operations, coordinating high-profile events, and delivering effective project management solutions. A proven history of managing cross-functional teams and fostering productive internal and external relationships.

Core Skills

Executive Liaison & Confidential Information Management

Heavy Schedule Coordination & Conflict Resolution

Communication: Drafting, Proofreading, & Editing

Domestic & International Travel Planning

Corporate Event Planning

Visa & Passport Application Processing

Meeting Organization & Follow-Up Tracking

Expense Reporting & Policy Compliance

Cost-Saving Analysis & Budget Oversight

Advanced Proficiency in MS Office Suite, Asana, Concur, SAP, Smartsheets, Slack, Expensify, Adobe, MS Teams and Zoom

RFP Preparation for Government Grants

Credentialing w/Medicare & Medicaid

Professional Experience

Executive Assistant/Office Manager

MyEyeDr., Raleigh, NC 2021 – Present

Provide administrative support to C-level executives (COO, CRO, CITO) and their teams, serving as the primary point of contact for internal and external communication.

Plan and coordinate onsite and offsite corporate events, to include arranging of meeting space, AV equipment, supplies and catering.

Manage and maintain complex executive calendars, including scheduling across international time zones.

Oversee office operations, including equipment management, supply procurement, and vendor coordination.

Prepare travel itineraries, meeting agendas, and presentations and ensure the accuracy of all pre-read materials.

Submit corporate expenses via Concur.

Function as a liaison between executives and internal/external stakeholders, ensuring seamless communication.

Assisted in onboarding and offboarding of employees.

Work proficiently with MS Office Suite, Asana, Acuity Logic, Smartsheets, Digital Optometrics and PowerBI.

Work with a pool of EAs to ensure proper coverage and backup, when needed.

Project Coordinator

Duke University, The Fuqua School of Business, Durham, NC 2008 – 2019, 2020 – 2021

Directed daily operations with multiple Senior Associate Deans for Global Business Development, including support for over one hundred international students during on-site residency.

Managed end-to-end event planning, which included international travel, passport, visa, and J1 visa processing for two-week residency with Kazakhstan University.

Collaborated with senior leadership to design strategic initiatives, prepare reports, and analyze KPIs.

Developed and maintained department budgets, submitted payments via SAP, and managed expense reporting through Concur.

Implemented project plans, tracked progress, and ensured timely completion of deliverables.

Senior Executive Assistant

IntraHealth International, Chapel Hill, NC 2019 – 2020

Administered daily operations for the Center for Technical Excellence Department, providing executive support for calendars, presentations, and correspondence.

Coordinated domestic and international travel arrangements, including corporate planning, visas and passports.

Developed and maintained annual budgets and processed expense reports.

Organized company town halls, meetings, and events, ensuring all materials and logistics were in place.

Functioned as a liaison between the executive team and internal departments.

Prepared and reviewed RFP submissions to meet deadlines with accuracy and compliance.

Executive Administrative Assistant

Unity Bank, Clinton, NJ 2005 – 2008

Collaborated with the Chief Lending Officer (CLO) in the SBA and Commercial Loan Department, supporting a team of eighteen loan officers, underwriters, and closers.

Managed critical operations, including monthly reports, weekly pipelines, sales tracking for the Board of Directors, and processing monthly commission payments.

Organized and coordinated corporate functions, travel arrangements, expense reports, and calendar management.

Provided support to the Marketing Manager with monthly mailings for the lending team and partnered with HR and IT to onboard new hires and set up office infrastructure.

Composed detailed meeting minutes for weekly Board and Sales meetings.

Education & Certifications

Associate of Arts (A.A.) – Liberal Arts and General Studies, Wake Tech Community College

Notary Public – North Carolina

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