Administration Assistant

FRANCISCO ALEGRE

***************@*****.***

+** 92767991

Singapore 644987

WWW: http://linkedin.com/in/franciscoa2b850a78

WWW: Bold Profile

Professional Summary

Professional project management expert with a strong focus on team collaboration and achieving results. Skilled in project coordination, resource allocation, and schedule management. Known for flexibility and reliability, adapting seamlessly to changing needs. Proven ability to foster productive team environments while driving projects to successful completion within their budget of tolerable to no unforeseen cost.

Skills

Scheduling and planning

Documentation management

Project reporting

Compliance management

Staff leadership and direction

Scope management

Safety and Compliance

Scheduling expertise

Effective communication

Multi-project coordination

Risk management

Project management

Following instructions

Team leadership

Site safety

Assignment delegation

Employee motivation

Decision-making

Schedule determination

Worker supervision

Schedule oversight

Basic mathematics

Production optimization

Site inspection

Problem-solving

Time management

Multitasking

Reliability

Work History

06/2022 - Current

Project Administrator

Stonrich Pte Ltd, Singapore

Company Overview: Industry: Construction / Building / Engineering Specialization: Architecture/Interior Design Role: Management Position Level: Manager

Ensure that the project's overall management and production monitoring are in place to guarantee the project's requirements: BCA CONQUAS, SS (local standard), and ISO compliance

Before production, confirm that the architectural supplies have undergone quality control and assurance

Keeping track of the project's development and coordinating with the major contractor's project and architectural managers

Careful execution of all correspondence with all stakeholders

Hold internal project meetings to go over scheduling, planning, shipments, and site issues with the team

Attend project meetings on behalf of the company

Respond to any new questions and requests for information from clients

Update all parties on the situation; and take any other appropriate steps

Technical proficiency in architectural finishings by ISO criteria and Singapore's local standard (SS), BCA-CONQUAS standard, “Good Tiling Practices” and other tiling-related regulations for specific project requirements

11/2021 - 06/2022

Senior Operation Executive

KStone Pte Ltd, Singapore

Company Overview: Industry: Construction / Building / Engineering Specialization: Architecture/Interior Design Role: Management Position: Level Senior Executive

Create applicable networked solutions that will make it easier for materials to enter and exit the production process before they are cut, enabling accurate quantity monitoring and quick stock replenishment.

Client ocular examinations, delivery schedules, and the distribution of marketing materials are all coordinated between divisions.

To develop maintenance processes for essential equipment with regular worker rotation

Generate quotes and transmittals for submission.

Planned, and scheduled the prefabrication and fabrication process and carried it out under supervision

After quality control monitoring, quality assurance, laying of manufactured materials for inspection, and delivery planning, architectural finishes including quartz, porcelain tiles, natural stones, and agglomerate are delivered

If necessary, conduct a site check straight away to ensure that employees and contractors are systematically installing and moving things on the job site

05/2017 - 11/2021

Senior Project Executive

Surface Project Pte Ltd, Singapore

Company Overview: Industry: Construction / Building / Engineering Specialization: Engineering - Civil/Construction/Structural Role: Project Management Position Level: Senior Executive

Maintain the project's profit margin and take corrective action if needed and practical

Collaborate with the general contractor, consultants, and subcontractors

Attend site meetings to resolve pertinent concerns and onsite issues

Avoid material wastage

The senior manager and managing director receive a monthly project report

Assuring that the actual delivered goods and the status of claim collection are in harmony

Look for variation orders that have the necessary financial ramifications

Reduce waste to reduce losses

Maintain positive working relationships with all stakeholders

Conscious correspondence for all queries and information requests

Examine and pre-qualify the LOA or contract on key factors such as the terms and conditions

05/2013 - 05/2017

Project Executive

Polybuilding (S) Pte Ltd, Singapore

Company Overview: Industry: Construction / Building / Engineering Specialization: Engineering - Civil/Construction/Structural Role: Project Management Position: Level Senior Executive

Organized, planned, and kept track of the project's development while ensuring that all of its specifications were being satisfied

Generated risk assessment for submission Immobilization and oversight of the workers at the building site to ensure they followed all safety regulations established by the authorities and the site

Generated and notified all parties of all AO/VOs (Additional Order/Variation Orders)

Saturate and study CAD drawings and architectural cut lists for material fabrication

Data and file archiving

The project's technical requirements submission

Preempt the stakeholders of any material challenges through a report backed by images as proof

To inform the Senior and Director Manager of the project's status

To ensure quality, pre-inspect the shipped-in materials for fabrication

To make judgments and resolutions about crucial matters

05/2011 - 05/2013

Senior Project Coordinator

Stonrich Pte Ltd, Singapore

Company Overview: Industry: Manufacturing / Production Specialization: Manufacturing/Production Operations Role: Project Management Position: Level Senior Executive

Execute the prefabrication and fabrication supervision, quality control monitoring, quality assurance, laying of fabricated items for inspection, and delivery of architectural finishing goods, including agglomerate, natural stones, porcelain tiles, and quartz.

Project material requirements forecasting and update Examples of documentation and warehousing include work orders for projects, cutting lists, letters, quotes, and RFIs

To coordinate any changes, consult with consultants, primary & subcontractors, and suppliers.

Create a strategy and implement it in line with the project's master schedule.

Coordinate meetings on the spot and participate.

Keep an eye on progress claims to make sure the amount is reasonable given the items that have been provided and delivered

Update the contract quantity in the supply, shipments, and waste of materials

Verify that the proposed changes adhere to the contract's conditions

Be wary of variation orders that could affect your bill

Avoid waste to cut costs

01/2008 - 05/2011

Business Development Executive

City Furniture Co. Pte. Ltd., Singapore

Company Overview: Industry: Manufacturing / Production Specialization: Secretarial/Executive & Personal Assistant Role: Marketing cums Administrative Function Position Level: Entry

Identifies and develops potential business partners and grows existing client relationships

Actively seek and conduct meetings and presentations with lead clients

Represents the company at client meetings, local and national exhibits, trade shows, and conferences

Draft and implement business development tactics tailored to the market

Plan and coordinate client sales activities

To assist in order management, update the system, and inform the production site regarding delivery postponements, alterations, KIVs, urgent orders, services, and cancellations

Business proposals and correspondences

Education

01/1994

Bachelor of Elementary Education, Quezonian Educational College, Atimonan Quezon

Graduate / Full Time

GPA: B (Between89% and100%)

LICENSES / CERTIFICATES:

National Board For Teachers / Professional Teacher Certificate No:102823

Registered Professional Teacher (Phils.) / PRC License Reg. No:0576965

PMP35-Hour Training Course / Master of Project Academy

PMP Exam Math Lecture / Master of Project Academy

British English Score Certificate – CEFR (B2 Upper Intermediate) / British Council

IELTS (Passed / Competent User) - IDP

Project Management Master Class Certificate – MDIS Singapore

Building Construction Safety Supervisor Course – SCAL Academy (BCA Singapore Accredited)

References

FRANK, GOH, Director, +659*******, Surface Project Ltd, Former Boss

MICHAEL, POON, Warehouse Operation Manager, +659*******, Hafary Pte Ltd, Former Senior Manager

JACKSON, HOE, Managing Director / Owner, +659*******, City Furniture Co. Pte. Ltd., Former Boss

ORGANIZATION:

BATU (NTUC Sg) - Building Construction And Timber Industries Employees' Union (Member)

Accomplishments

Documented and resolved stock-related issues in terms of the in and out of production materials which led to timely deliberation of the project with minimized wastage within working cost.

Used Microsoft Excel to develop inventory tracking spreadsheets.

Collaborated with a team of more than 30 production team members including the site supervisor for the project execution, coordination, and administration for the completion of some notable projects: Grand Hyatt Hotel (Singapore), Les Maisons Nassim, The Corals at Keppel Bay, Changi Airport Terminal 4 etc.

Justified the (supplied) tiling compliance with the project requirement in terms of ISO standard versus Singapore standard i projects: Seletar Airport, Paya Lebar Quarter, and Funan Mall

Resolved production issues in terms of wastage reduction of inspected and approved materials before delivery despite language varier in a multi-cultural environment workplace through constant communication, orientation of workers, and people skills.

Career progressions

Additional Information

With all the skills I gained through the years, I do not limit my opportunities by sticking to jobs I have already honed. Instead, I consider these as subsequent tools for all other job opportunities that I will be offered within my ability either office, production, or warehouse jobs etc. that any organization will find me qualified and eventually an asset for their operation through work, social efficiency, and teamwork spirit achieving company objectives. Life and learning is a continuous process for improvement and efficiency and I am apt for challenges wherever areas I'll be useful.

Languages

English:

Advanced (C1)

Chinese (Mandarin):

Beginner (A1)

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