Administrative Assistant Office Administrator

YALETZA MORALES

PROFESSIONAL SUMMARY

Experienced and detail-oriented office administrator with a strong reputation for efficient handling of client records, files, and legal documents. Committed to excellence, exercising discretion, and maintaining confidentiality in a fast-paced environment. Skilled in meeting support, accounting functions, and improving workflow. EXPERIENCE

Administrative Assistant/ Paralegal 07/2024 to current Agency work Ft. Lauderdale, Florida

Administrative Assistant / Paralegal to General Counsel 07/2023 - 07/2024 Broward College - Ft. Lauderdale, Florida

• Review Board meeting minutes and add them to Minute Trak for public records.

• Review reported contracts, memos, and addendums to ensure deadlines, terms, and conditions are delineated.

• Prepare for monthly meetings

• Review Excel reports as needed.

• Provide customer service to constituents, faculty, and students. Account Trainer, 10/2022 - 07/2023

Default Law Group - Plantation, Florida

• Conducting orientation programs and arranging on- the -job training for new hires

• Communicating with management and team members to ensure all needs are met

• Resolving any specific problems and tailoring training programs as necessary

• Administer tests after the completion of training (via Litmos)

• Prepare Management training material as requested by clients

(Regulatory Training)

• Maintain, update and coordinate employee information in Litmos database.

Senior Administrative Assistant, 03/2020 - 10/2021 NJLPS, The Division on Civil Rights, DCR - Newark, New Jersey

• Provide support to the Director, Division on Civil Rights and aid Executive team members at DCR

• Type letters, memoranda and forms from rough notes to handwritten drafts

• Maintain logs, records, Excel reports, correspondence and calendars

• Assist with travel arrangements for meetings and conferences fj

CONTACT

Address: Fort Lauderdale, FL 33334

Phone: 754-***-****

Email:

******************@*****.***

SKILLS

• Quality Monitoring Analyst

• Experience General and Operations

Management

• Accurint E-filing

• Public Records Request (Sunshine

Manual)

• Property Search

• Office Administration

• Data Entry

• Document Control

• Travel Coordination

• Scheduling

• Appointment Scheduling

• Clerical Support

• Call Center CSR/Team Lead

• Strong Problem Solver

• Administrative Support

• Provide and prioritize administrative support work

• Able to prioritize and perform assigned duties independently. Administrative Assistant, 10/2020 - 08/2021

NJ Legal Services - Elizabeth, New Jersey

• Assisting Attorneys in the housing and welfare unit: Interviewing clients

• Research and fact gathering, negotiation

• Advising clients under supervision of attorneys

• Conducting occasional community education events

• Review and intake of landlord tenant disputes

• Assist with public benefits applications/denials/underpayments and other housing and benefits matters.

Executive Administrative Assistant, 01/2017 - 01/2019 Miami Parking Authority, An Agency of the City of Miami - Miami, Florida

• Conduct required legal and factual research in conjunction with development and special projects

• Assist with procurement and purchasing duties as needed

• (Solicitation BID, RFP, RFQ, Request for Letters of Interest)

• Serve as custodian of records responding to public records requests

• Custodian of plans, surveys, proposals and other departmental files

• Update litigation files to ensure timely responses to the courts, administrative agencies, and third parties

• Update insurance claim files to facilitate timely and accurate disposition of liability claims

• Calendar mediations, hearings, depositions, interrogatories, etc., as instructed

• Assist and facilitate communications between this office and the Office of the City Attorney, Office of Risk Management, outside counsel, Florida League of Cities, and other third parties as required for a task

• Follow through to ensure a contract is completely executed by the named parties as indicated on the signature page and alert supervisor to circumstances preventing timely execution

• Write letters, memoranda, summaries, and preliminary development of presentations and reports.

Paralegal, 01/2015 - 01/2016

Ward Damon Posner Pheterson & Bleau

• Assisted attorneys with foreclosure litigation by completing service process via Notice Action and or issuing Summons for service, verifying return of service dates and maintaining status on all served parties

• Created foreclosure litigation documents, drops, defaults, and judgments

• Verified hearing dates and communicated current events between clerks of Florida courts (all 67 counties), judicial assistants and attorneys Completed service of process via Notice of Action/Publication for cases

Senior Paralegal, 01/2013 - 01/2014

Weltman, Weinberg & Reis - Fort Lauderdale, Florida

• Bulk Trial Team (firm closed)

• Provided directions to team members

• Implemented effective staff and resource management including assisting with hiring, scheduling, training and development

• Gathered, reviewed, and analyzed sensitive banking information for clients

• Complete Updated chronologies for clients to upload to LPS

• Complete due diligence.

Senior Paralegal, 01/2011 - 01/2012

McCalla Raymer, LLC - Fort Lauderdale, Florida (Reduction in force)

• Supervised a team of paralegals who handled the complete management of uncontested foreclosures from service of process and complaints through summary judgment

• Maintained a current caseload of over 200 files

• Communicated with dozens of banks and loan servicing representatives by phone, email, and various client systems. Foreclosure Paralegal, 01/2008 - 01/2011

Law Offices of Marshall Watson - Fort Lauderdale, Florida

• Assisted attorneys with foreclosure and Fair Debt Collection litigation by creating motion for summary judgment packages including drops, defaults, affidavits, verifying hearing dates, communicating current events between Clerk of Court (Florida Counties), judicial assistants and attorneys

• Requested documents via LPS & Vendorscape (AOI & AOM)

• Maintained collaterals (Notes, Deeds, Titles).

Administrative Assistant, 01/1989 - 01/2006

United States Navy Reserves (E3)

EDUCATION

Bachelor of Arts, Interdisciplinary Studies Social Science, Expected in 08/2025

Florida Atlantic University - Boca Raton, Florida

Project Management Professional (PMP) Certificate, 01/2012 Broward College - Fort Lauderdale, Florida

University of Miami Legal Studies Certificate, Paralegal Certificate, 01/2006 Coral Gables, Florida

Office Management Certificate, 01/2005

Florida International University, Legal Studies Institute - Miami, Florida

Contact this candidate