Document Controller Project Management
Resume:
Kriss Anne G. Alionar
***********@*****.***
Zone 3, San Isidro Sr.
Kalye Tawak Subdivision,
Hagonoy, Bulacan
SKILLS
Professional
Communication
Ability to work under
pressure
Decision Making
Time Management
Self-Motivation
Leadership
Adaptability
Education
Bulacan State University – 2008
- Four-year diploma in BS
Education major in Library
Information Science
Key skills
Document organization
& Information Indexing
Detail-oriented and
meticulous work ethic
Extremely organized
and efficient
Summary
Keen into details, result focused professional with more than 10 years of progressive experience and solid record of success in meeting high demand needs. Bringing extensive knowledge in managing, supervising administrative activities and document procedure, to exhibit my communication, leadership, an advanced computer skill with strong multi-tasking prioritization and time management abilities.
Career history
Document Controller (Finance Department)
Al Sraiya Hotels & Hospitality Group – Doha, Qatar February 16, 2024 to November 14, 2024
Key responsibilities
Establish and maintain document control procedures and systems to ensure the efficient management of documents
Receive, register, and classify documents according to their nature and purpose.
Ensure that all documents are accurately labelled, filed, and stored in the designated locations.
Asset tagging for Doha hotels.
Implement and enforce document control processes and standards to ensure compliance with regulatory requirements and organizational policies.
Monitor document control activities to identify areas for improvement and implement necessary changes to enhance efficiency and effectiveness.
Facilitate the distribution of documents to relevant stakeholders, both internally and externally, in a timely manner.
Maintain records of document distribution and ensure that recipients acknowledge receipt of documents as required
Taking over the job responsibilities of secretary in her absence. 2
Quality records
assessment
Strong oral and written
communication skills
Analytics and research
Able to prioritize and
delegate tasks
Outstanding time-
management
Strong interpersonal
skills
Archival experience
Proficient in SharePoint,
EDMS and/or other
document management
software and web-
based tool
Manage document versions to ensure that only the latest authorized versions are available for reference and use.
DOKMEE reports are being prepared on monthly basis and are sent to the IT manager .
Maintain revision logs and document change history to track modifications and updates accurately.
Facilitate the retrieval of documents as needed bv authorized personnel, ensuring that documents are accessible and readily available.
Periodically review and assess document retention policies and procedures. coordinating with relevant stakeholders to archive or dispose of obsolete documents appropriately
Conduct regular audits and quality checks of document control processes to ensure compliance with established standards and requirements.
Identify and address any discrepancies or non-conformities in document management practices promptly.
Administration Officer
Concrete Tech Contracting – Doha, Qatar
May 07, 2022 to February 15, 2024
Key responsibilities
Assist HR or recruitment for coordinating interviews and job vacancy announcements
Oversee the inventory of office and stationery supplies and ensure to request order when necessary
Build and manage important and confidential company documents & database/s
Provides supports to clients and employees
Create reports on expenses, office budgets, and presentations with statistical data
Arrange the schedule for the use of meeting or conference rooms.
Manage correspondence and arrange travels and accommodations 3
Document Controller (Finance Department)
National Group for Agriculture & Animal Products – Doha, Qatar February 21, 2022 – April 30, 2022
Key responsibilities
Controlling company and project documentation.
Sorting, storing and retrieving electronic and hard copy documents on behalf of the clients and industry professionals.
Archiving and recording of documents needed by the department on timely manner.
Received and prepares expense claims, LPO/PO’s from Procurement department
Conducting regular review and document audits.
HR cum Secretary
ASIS (Advance Solution for Information System) – Doha, Qatar Dec 18, 2021 to January 20,2022
Key responsibilities
Preparing job description, advertising vacant positions and managing the employment process
Orienting new employees and training existing employees.
Ensuring accurate and proper-keeping of employee information in electronic and digital format.
Document Controller –
Aspire Zone, MOSANADA FMS – Doha, Qatar
December 28, 2015 to December 16, 2021
Key responsibilities
Arranging and preparing site visits/ surveys, gate passes ensuring the validation process for different firms.
Manage the tender submission documents as all stages of the process from initial expression through to Pre-Qualification and full tender submissions
Assist in the preparation of evaluation reports and other corresponding documents in accordance with standard templates for approval and signoff
4
Utilize MS Access and proprietary database systems to manage documentation.
Developed coding system to track file documents and archiving.
Provide end user technical support for the Electronic Document Management System (EDMS) and general document control issues, as needed.
Bidding Specialist – Getz Bros. Philippines Inc., Ortigas – Phils. September 2015 to November 2015
Key responsibilities
Providing administrative support to bids related projects (e.g., the bid partner training program).
Maintaining a hard copy bid library of "best in class" bid documents and presentation materials
Providing administrative support to the bids training program for partners and fee earners
Librarian cum Administrative Assistant – Manila Polo Club, Forbes Park Makati, Phils
September 2011 to February 2015
Key responsibilities
Compiles and maintains records of business transactions, office activities of establishment, performing variety of following / similar clerical duties and utilizing knowledge of systems or procedures
Collecting and cataloguing library resources including books, films, and publications.
Managing budgeting, planning and employee activities
Overseeing the check-out process for books and other resource materials
Organizing and hosting book sales, author signings, and other reading events
Ensuring the library meets the needs of precise groups of its users, including post graduate students and disable student.
Identify technology needs and make recommendations 5
Pharmacy Asstistant
Mercury Drug Corporation, Quezon City, Philippines September 2009 to August 2011
Key responsibilities
Prepares requisition to reorder pharmaceutical items as required
Types prescription labels which include information such as patient name, clinician's name, name of prepares, issues, and sends out receipts, bills, policies, invoices, statements and stock inventory.
Coordinates the distribution, delivery, and pick-up of pharmaceutical products.
Admin Clerk / Vault Custodian
Sinag Pawnshop Corporation, Marilao, Philippines
September 2008 – June 2009
Key responsibilities
Maintain confidential records and files.
Arrange for payment of honorariums.
Prepare agendas for Board meeting.
Responsible for the safekeeping and security of a bank's assets, including cash and valuables.
Involves monitoring and controlling access to the vault, as well as ensuring that all security procedures are followed. References
Available upon request
Contact this candidate