Senior Document Controller cum Administrator

Mr. RAHIM SHAH

DOCUMENT CONTROLLER

+966-**-***-**** **********@*****.*** Riyadh, Saudi Arabia)

LinkedIn Profile

PROFESSIONAL SUMMARY

Highly skilled Document Controller with 10+ years of experience in managing documentation for large-scale construction projects, including high-profile sites like EXPO 2020 Dubai, Dubai South and KAFD Security System Works. Demonstrated ability to lead process improvements, ensuring compliance, accuracy, and security while reducing retrieval times and boosting operational efficiency. A multilingual communicator, adept at cross-functional collaboration to drive project success.

EXPERIENCE HISTORY

Document Controller, Saudi Diyar Consultants, Supervision Jun 2023 – Present

Project: In-Building Audit and Survey

KAFD Public Realm Security System Works, Riyadh, Saudi Arabia

Created, managed and organized company and project documents, ensured proper storage, accessibility, and up-to-date records, making retrieval faster and more efficient.

Implemented document control procedures to ensure all company and project documents' accuracy, integrity, and security.

Checked documents for completeness, accuracy, and adherence to company and project standards before they were distributed or stored and ensured compliance with legal requirements.

Coordinated the distribution of documents to relevant departments, ensuring prompt and accurate delivery of information.

Retrieved documents promptly and accurately upon request by colleagues or clients and the internal and external auditors.

Kept detailed records of all incoming and outgoing documents, including tracking their status and location and other necessary remarks as required.

Wrote minutes of meetings, noting key discussions, decisions, and action items to improve communication and accountability.

Led ACONEX training sessions for cross-functional teams, enhancing system efficiency through improved understanding and usage of the platform.

Document Controller, Pak-Gulf Construction Pvt Ltd, Client Nov 2020 – Apr 2023

Project: Five-Star Movenpick Hotel, Centaurus Islamabad, Pakistan

Efficiently ensured document compliance, developed procedures, created templates, and maintained document quality. Facilitated document flow and managed records.

Collaborated with project teams, stakeholders, and clients to ensure document control processes aligned with project objectives and timelines.

Enhanced document storage and archiving procedures, improving audit compliance and ensuring easy retrieval for future reference or audits.

Identified opportunities for process improvement within document control procedures and systems, implementing enhancements to increase efficiency and effectiveness.

Provided training and support to project team members on document control processes, systems, and best practices, ensuring proper understanding and adherence to established procedures.

Document Controller, AECOM Middle East Ltd, United Arab Emirates, PMC Feb 2019 – Jul 2020

Project: EXPO2020, Dubai, United Arab Emirates

Spearheaded a document management initiative that reduced retrieval times, significantly boosting project efficiency and enabling faster decision-making for stakeholders etc.

Implemented and enforced document control procedures to maintain accuracy, security, and consistency, leading to reliable and compliant project documentation.

Oversaw document versioning and revisions to ensure the availability of the latest documents and proper archiving of previous versions, which maintained document integrity and historical accuracy.

Ensured all documents complied with legal, regulatory, and project-specific requirements, meeting industry standards and project specifications, which mitigated risks and guaranteed compliance.

Checked and verified documents for completeness and adherence to project standards before distribution or storage, resulting in high-quality and accurate project documentation.

Provided training and support on document management systems and procedures, improving team understanding and effective use of documentation tools.

Efficiently retrieved requested documents for project teams, clients, and stakeholders, facilitating quick access to necessary information and supporting project needs.

Prepared and generated reports related to document management, such as status, to provide insights and support project monitoring and decision-making.

Collaborated with various departments and stakeholders to gather information for document creation and updates, enhancing communication and ensuring accurate and timely documentation.

Document Controller cum Secretary

Al Qabdah Global Building Contracting Co. LLC, UAE Dec 2017 - Jan 2019

Al Amar Engineering & Contracting Co, UAE Mar 2014 – Dec 2017

Projects:

The Pulse Mixed-Use Project (B+ G+ 11 Typ. + R) 11 Towers

Marina Residence Tower

Managed all aspects of project documentation electronically using ACONEX and physically through established document control systems.

Efficiently archived, and organized electronic and physical documents as required, maintaining a clear audit trail.

Collected and tracked project-related information in ACONEX as requested by the project team.

Processed and recorded all technical documentation accurately, adhering to agreed procedures and ensuring compliance with client and regulatory standards.

Distributed the latest approved documents and drawings both internally and externally through ACONEX and email, ensuring timely communication.

Generated and exported weekly and monthly workflow and document reports on ACONEX for projects.

Provided administrative support by producing and distributing correspondence, memos, letters, and forms.

Maintained secure custody of all incoming and outgoing submittals and drawings in the Document Control office, ensuring they were properly filed.

Assisted departments with document queries, submissions, and compliance requirements.

Ensured the distribution of controlled copies of the latest approved documents and drawings to relevant staff, subcontractors, and suppliers.

Coordinated with the head office for administrative and maintenance support for the site office.

Performed additional duties as assigned by the Technical Manager, Project Manager, or Project Director.

EDUCATION

Associate Degree in Business Administration (Management)

October, 2022

Virtual University of Pakistan

Diploma in Project Management Professional (2 Years)

March, 2017

TRACCERT.ORG, CANADA, Professional Development & Research Initiatives, PDRi Pakistan

E-CERTIFICATES

Project Management (Coursera)

Coursera

Business Management (Short Course)

E-Learning College

Administrative Skills (Short Course)

E-Learning College

Document Controller & EDMS Implementation

Udemy

ACONEX Accredited Professional

Oracle University

Safety, Health, Environment & Sustainability

AECOM

Quality Orientation

AECOM

TECHNICAL SKILLS

ACONEX Expert

Sketchup Operator

Microsoft Office Suite Expert

Any PDF Editing Software Expert

AutoCAD (2D) Operator

Autodesk Vault Operator

Draftsman Skills

Electronic and Physical Document Management Expert

PERSONAL ABILITIES

Excellent communication and interpersonal skills, enabling effective collaboration with colleagues at all levels.

Attention to detail and a thorough approach to document verification and quality assurance.

Ability to acquire knowledge, process information, and grasp new concepts rapidly and efficiently absorbing and comprehending new information with minimum recurrence.

Strong organizational skills with the ability to manage multiple tasks simultaneously and meet deadlines.

Team player.

PERSONAL DETAILS

Languages: English, Urdu/ Hindi

Gender: Male

Nationality: Pakistani

Driving License: UAE Driving License

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