Executive Assistant Property Manager

Jean Spring

*** * ****** **** ****, Itasca, IL **143

847-***-**** (Mobile), *******@*****.***

Summary of Qualification

● Proficient in using MS Office Application (Word, PowerPoint, Excel, Outlook) for prioritizing, organizing, and communication for C-level and/or all level Executives.

● Accustomed to operating past regular work hours due to being employed with companies that needed constant contact for global communication.

● 5+ years of financial experience that involved preparing expense reports, managing accounts payable/receivable, and generating reports for analysis by executives.

● Demonstrated experience in office management that required overseeing several departments from payroll to human resources.

Professional Summary

Hannay Realty Advisors/MDC Realty Advisors, 12/05/15 – 11/08/24, Assistant Property Manager

● Managing the administrative work of the realty advisor’s office in conjunction with the building management and relationships with tenants.

● Creating and managing events for the building tenants on a yearly basis, preparing expense reports for property manager, and managing accounts receivable/payable

● Managing the building conference center consisting of 3 conference rooms and its reservations from tenants or non-tenants and its payments, etc.

Capgemini FSGBU Rosemont, IL 01/07 - 07/14, Executive Assistant

● Supported and managed the office of Chief People Officer/NA Managing Director of Capgemini FSGBU; scheduled calendar events, handled correspondence, weekly meetings with clients and direct reports.

● Coordinated Open Houses and other events in North America, domestics, and international travel arrangements, acted as a liaison for setting up meetings with CEO’s and other C-level executives within the global organization and global clients.

● Co-created PowerPoint presentations for C-level executives according to requirements, utilized MS Outlook and internal communication system to relay any alerts for rescheduled events or cancellation to help deflect problems.

● Handled and managed C-level executives’ confidential information, prepared and submitted expense reports, time reports approval for all CPO’s direct reports. Kanbay International Rosemont, IL 12/03 - 12/06, Executive Assistant

● Supported and managed the office of Co-founder/Chairman/CEO before it was acquired by Capgemini FSGBU in 2006

● Managed calendar events, weekly meetings and appointments with his direct reports and clients

● Coordinated and arranged global and domestic travels, expense reports preparation, global event planning.

● Planned the quarterly meetings with the Board of Directors and assisted in the preparation phase by creating PowerPoint presentations, taking notes during meetings, and handling all the correspondence.

Accenture Chicago, IL 03/01 - 11/03, Executive Assistant/Analyst

● Supported a Global Managing Partner for the CIO Organization within Accenture

● Tasked to create presentations and maintain executive’s calendaring for international or domestic meetings, expense reports preparation and reimbursement.

● Coordinate time zones to set up and participate in domestic and international conference calls.

● Arranged worldwide travel arrangements that included flights, reservations, hotels, and transportation.

Paperhub.com Downers Grove, IL 04/00 - 03/01, Office Manager/Executive Assistant

● Managed all departments from payroll to human resources and provided administrative support to the Chairman/CEO, and VP of Business Development

● Heavily involved in accounts payable, employee benefits, State taxes, payroll, and generating financial reports for the CEO, expense reports preparations and reimbursements

● Assisted the VP of Business Development in the preparation of business plans and presentations, coordinated meetings, interviews, and arranging travel plans. Consist International Rolling Meadows, IL 09/93 - 04/00, Office Manager

● Oversaw Human Resources and Administrative Support to the Director of Marketing, Director of Operations & Implementation, and VP of International Operations

● Managed accounts payable/receivable, payment compilation, and generated reports for analysis by executives, worked closely with controller in New York office to ensure payment accuracy.

● Assisted the Director of Sales/Marketing with developing sales presentations and preparing payment reports, coordinated meetings, trade shows, set-up, agenda planning, travel arrangements, notifications, and provisions.

● Logistically involved by planning, implementing, and overseeing office movements that included sourcing of contractors for build outs; office space planning, design and layout; negotiations with trucking lines; movement of computer hardware, telecommunications systems, office furniture and equipment

● Supervised and coordinated all sub-contracting, with responsibility for problem solution, successful operations of entire project and walk-through for sign-off on final approval.

● Involved in customer relations aspect which included problem solving ordering and shipping processes, responsible for vendor sourcing, negotiations and contract preparations.

● Hired and trained staff in customer service and office procedures

● Maintained a strong professional image while representing company products and services. The Indonesian Consulate General Houston, TX and Chicago, IL 05/81 - 09/93, Executive Assistant & Personal Assistant to the Consul General

● Supported and managed the Office of the Consul General, including the Trade and Economic Office

● Developed a Chicago Office Manual resulting in significant increase (75%) in operations, organization, and efficiency.

● Designed and developed cross-cultural seminars and presentations for the Cultural and Information Division.

Education

National Louis University Wheaton, IL 2001

• B.A., Business Management.

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