Accounts Payable Staff Accountant
Resume:
Gary P Phillips
Apt **B
Grand Rapids MI
************@*****.***
EXPERIENCE
The Phoenix Company, Winston-Salem NC—Accounting Analyst
May 2023 – PRESENT
Daily bookkeeping: Record daily transactions and maintain the company's general ledger. This includes preparing journal entries and reconciling accounts.
Financial statement preparation: Assist in the preparation of financial statements such as income statements, balance sheets, and cash flow statements.
Budget preparation and analysis: Assist in the preparation of the company's budget and conduct analysis of budget variances.
Audit preparation: Assist in the preparation of audit schedules and coordination with external auditors.
Compliance monitoring: Ensure compliancy. Audit preparation: Assist in the preparation of audit schedules and coordination with external auditors.
Compliance monitoring: Ensure compliance with company policies, accounting principles, and regulatory requirements.
Financial analysis: Analyze financial data and prepare reports for management regarding financial performance, trends, and forecasts with company policies, accounting principles, and regulatory requirements.
Process improvement: Identify opportunities to streamline accounting processes and improve the efficiency of accounting operations.
Cross-functional collaboration: Work closely with other departments such as the finance, legal, and operations teams to ensure accurate financial reporting and compliance.
Dollars & Sense Business Services, LLC, Coldwater— Owner
October 2019 – April 2023
In 2008 I invented a mathematical algorithm to minimize risk and maximize returns on high-risk investments. My next steps of developing, implementing and marketing this strategy to high-tolerant gamers would involve multiple stages of development. The proverbial "learning curve" of what I call, "The Method," is rather steep, so training modules would be necessary. I have already taught 16 week classes explaining the method's application to different investment scenarios including gambling, day-trading and stock portfolios. Key subjects are compound interest, how betting and investment markets work and some of the math involved. I am presently studying the programming language Python to build an app for users to have an easier access to the method's inner power without manually having to input mathematical formulae.
With the onset of the Covid-19 endemic in March of last year, more opportunities arose in the form of S.B.A. emergency loans and grants small business. I would assist small business owners with these EIDL and PPP loans.
The 2020 tax season began in early 2021 and I performed individual and small business taxes as well as my own LLC reporting requirements for 2020. My part-ownership in a food-truck business named, Chum's Concessions, required additional 2020 financial statements and taxes.
Dollars & Sense Inc. Plattsburgh NY — Owner
June 1999 – September 2013
F0r the first 5 years of this period I worked in a lot of temporary high-priority jobs for an unemployment agency, Employment Opportunities, Inc, based in Danbury CT. I detail this employment in this resume later with job locations. My purpose in mentioning this period of my work history under my former corporate company heading is to differentiate my aforementioned independent endeavors from a period of my traditional accounting work history.
Technical Marketing Systems, New Milford CT — Accounting Manager
May 2001 - December 2001
The owner outlined three main objectives he wanted accomplished:
●establish financial integrity
●transition salaried employees to commission basis
● convert payroll reporting to a QuickBooks platform
The first two projects I began immediately was to organize the Accounts Payable files by dates alphabetically and provide the owner with a cash reconciliation every morning on his desk before he arrived at work.
My treatment of Accounts Payable was obvious. I had to study the invoices to get a sense of when and how we were paying our bills. The owner was using his personal credit cards to augment his payroll expense and we didn't want to continue that practice, so consolidating future unearned revenues into large monthly lump-sum payments provided the assistance we needed to meet payroll.
The company had quite a convoluted process of converting worker hours from the software engineer's Lotus Notes to QuickBooks and finally back to the Excel spreadsheets that I submitted to ADP Payroll. I saw no reason that with QuickBooks 2000 powerful new tracking functions, why couldn't we just eliminate Lotus Notes from their present method of passing data through it and let QuickBooks replace the decade-old Lotus software. Employees aren’t always happy about learning a new method to report their hours, but having the hours pop-up immediately into my QuickBooks worker-hours screen was mission-accomplished.
I scheduled each employee time to review their 401k and pension benefits during my first month there and thoroughly enjoyed interacting with my new co-workers. That experience was the closest to a Staff position I can think of.
In conclusion, there was the commission pay transition. It posed the hardest questions. Technical Marketing Systems, Inc is a software development company with approximately 50 employees working two shifts. Their product line, while dynamic and predictable posed two problems. Salary was based on longevity and ranged from temporary hires to tenured employees. By replacing this traditional predictable system, it raised some worker’s ire and suspicion towards the owner. Then came the options. All pensions four years and longer were prorated in Salaries Payable at 2 1999 wages effective at the close out year 2012, since we had not finished out 2000. The negotiating team was provided by our company CPA.
G.E. Financial, Danbury CT — Corporate Staff Accountant
January 2001- April 2001
My employment at G.E. Financial was mostly spent behind a keyboard transmitting completed invoices to our corporate headquarters in De Moines IA. Once a complete transaction was collected and analyzed by any of us, it was deposited in a wire basket for transmission. The only aspect of this position I associated with a Staff position were the morning meetings to receive our rejections and rewrites. We never received our own for internal control reasons. We resubmitted all our initial drafts with rewrites to our supervisor for approval.
City of New Fairfield, New Fairfield CT
Accounts Payable
June 2000 - November 2000
This position required experience with Excel 97 and QuickBooks 1999. Inter-office communications were in Word 98. I was responsible for entering new invoices into QuickBooks and running my department’s completed paperwork to the City Controller. The position required month-end trial balances and adjusting entries. I cleaned up around the office at the end of my shift and swept the floor.
Stand Rock Group Inc Wisconsin Dells WI Chief Financial Officer
February 1997 – March 1998
Stand Rock Group, Inc. produces a summer Native American ceremonial dance performance that runs from Memorial Day to Labor Day each year and has been a top-draw in the premiere tourist spot of the Midwest, Wisconsin Dells, since the 1950s. Back in 1997, 60,000 tourists flocked to Wisconsin Dells every day. I mention these facts to give my time with Stand Rock Group some scale. To say the least, it was huge.
I was first approached to produce the Stand Rock Indian Ceremonial in February for a May 1997 opening. All they had to offer me was a shoebox of paper receipts and I knew they needed help. My first objective was to begin assembling the known revenue and what I could learn about their prior year's variable and fixed costs for a projected Pro Forma and contribution margin.
Stand Rock Group Inc. Executive Director, Carson Funmaker, and the Chief Operating Officer, Greg Blackcoon, wanted to operate the Indian ceremonial as a non-profit, so I began the 501(c)3 application. We discussed our Mission Statement and I continued to assemble the Financial Statements portion of the application. I was eventually appointed Treasurer of the Stand Rock Group, Inc. Board of Directors.
We approached the Ho-Chunk Nation to request $199,000, which I saw as the gap between our total revenue and expenses. I presented our financial predicament to the Ho-Chunk legislature and we were granted the money.
I was responsible for everything financial from internal controls of our daily cash operations to our $250,000 QuickBooks payroll for our 100+ employees. I created a number of Word documents for the employees that handled cash to sign at the end of a shift reconciling their cash drop with the tickets sold. I had the cashier sign after manually reconciling their shift, as well as a Security guard. I would sign and make the nightly bank drop.
Incidentally, my projected 1997 Pro Forma for Stand Rock predicted $432,000 in expenses with actual expenses after the season totaling $436,000. All from a shoebox of receipts.
Ho-Chunk Casino, Wisconsin Dells WI General Ledger Accountant
January 1996 – February 1997
I was assigned the General Ledger to analyze the daily transactions for either erroneous entries or misclassified transactions that may happen on a daily basis. I submitted my corrections to the Chief Accountant for final approval before posting them to the General Ledger.
I wrote several reports on discrepancies I found in our accounting department spreadsheets. The reports sometimes were as long as 24 pages, completely detailing the discrepancy. I participated in one audit.
United Illuminating Company, New Haven CT
Staff Accountant
August 1995 - December 1995
My main responsibility was cash reconciliation. I used an old Burroughs adding machine and reconciled my prior-day receipts with the amounts entered in the associated cash accounts. I reconciled hundreds of receipts per day. Our morning meetings were uneventful, since my daily job was pretty straightforward
DuPont de Nemours Company Inc. Newtown CT
Junior Cost Accountant
June 1993 – July 1995
The last two of my six years at DuPont were spent in the accounting department where I performed a myriad of tasks from physical inventory of our warehouse to month and year-end closings. I would record product movement from Inventory to Work In Progress stations and Finished Goods to check for measurable and recordable variances for month-end cost inventory reports. I assisted in most normal accounting functions such as accounts receivable, accounts payable, payroll and raw materials purchasing.
Naugatuck Valley Community College, Waterbury CT, Accounting Tutor
May 1994 - September 1994
By maintaining a 3.65 GPA in my accounting classes, I was selected by my accounting professor to help students in Intermediate Accounting I & II as well as Elementary Accounting classes I & II. Students had trouble analyzing transactions or making adjusting entries and trial balances. This enabled them to complete their month-end closing entry to Summary earnings. I learned at least as much as my students and it made me a better accountant.
Naugatuck Valley Community College, Waterbury CT V.I.S.T.A. Volunteer
February 1992 - April 1994
I joined the student VISTA tax preparation program and prepared personal taxes for senior citizens, low-income and disadvantaged tax filers.
United States Marine Corps Computer Operator
February 1975 - September 1978
My military occupational specialty (M.O.S.) was keypunch operator for our mainframe computer units. I worked mainly with the IBM 360 ASCII system and performed additional tasks such as tape librarian and console operator. Our automated data processing trailer included decollators, collators and card sorters. I used the Burroughs 5000 exclusively onboard the U.S.S. New Orleans helicopter carrier. Programming was done with COBOL and FORTRAN IV languages.
I earned an Expert Rifle badge and was honorably discharged in June 1978
EDUCATION
Bay De Noc Community College, Escanaba MI— A.A Pre-Psychology
Sept 1979- May 1981
Naugatuck Valley Community College, Waterbury CT —A.S. Accounting
September 1993 - May 1995
University of Wisconsin-Baraboo, Baraboo WI— A..S. Business
September 2004 - May 2005
University of Wisconsin, Madison WI— B..S. Accountancy
September 2004 - May 2005
HONORS AND ACTIVITIES
●Cross-Country bicycle trip. Wandering Wheels, Upland IN
●American Legion. Post 442, Wisconsin Rapids, WI
●Honorable Discharge United States Marine Corps
●2 Covid-19 vaccinations. Hannahville Indian Community (3/9/2021, 4/6/2021)
SKILLS
Burroughs 5000B 1976
●RISC programming
IBM 360 ASCII 1976
●COBOL programming
●FORTRAN programming
Lotus 1-2-3 pre-1993
Lotus Notes 1993, 1999
Excel 5.0 1993
Corel WordPerfect 1993
Word 3.0 1993
Microsoft Office 1995-2017
●Excel 7.0-365 1995-2021
●Word 95-365-****-****
●PowerPoint 1995-1998
Microsoft Works 1997
Macintosh OS 7.6 1997
QuickBooks 2020
Microsoft Office Suite 365
Python programming Independent study 2020-2021
Qualifications
Excellent ability to prepare reports and business correspondence
Excellent written and verbal communication skills
Ability to understand and follow written and verbal instructions
Trustworthy individual with strong ethics and integrity
AWARDS
Promoted meritoriously to Lance Corporal, U.S.M.C. 1978
Naugatuck Valley Alumni Scholarship 1995
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