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Administrative Assistant Project Manager

Location:
Mobile, AL
Posted:
September 27, 2023

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Resume:

Blakley Parker

**** ********* **. *

Semmes, Alabama

36575

251-***-****

Work Experience

AM/NS Calvert: (Safety Manager/Representative)

Date: December 2022 – Current

• Safety Manager for the Hot Dip Galvanized Mill.

• Provide support in all aspects of Health and Safety including SAP notifications, permitting, compliance documentation / tracking, and Safety communications.

• Lead/assist in completing various internal safety projects.

• Lead Safety meetings.

• Document, analyze, evaluate, and prepare charts for various safety and health measurables such as monthly man hours, incidents, Safety KPIs, OSHA logs, and other safety related data.

• Promote health and wellness awareness for the entire site for blood drives, health fairs, company safety and health events.

• Conduct audits to ensure compliance to safety requirements for the site; work closely with management to develop and implement safety goals for improvement in area of responsibility and tracks progress of same.

• Participate and/or leads incident investigations to determine root cause and effective corrective actions.

• Provide guidance to management regarding project and equipment design and construction.

• Maintain and/or develop safety programs as needed including implementation and training.

Performance Contractors: (Environmental, Health, & Safety Administrative Assistant)

Date: November 2021 – December 2022

• Assist in planning, developing, scheduling, and delivering EHS education training programs.

• Support companywide EHS Team.

• Maintain database for all safety related files.

• Provide support for on-site safety managers and technicians.

• Communicate and familiar with Performance Contractors policies and procedures.

• Accurate and meticulous record keeping.

• Recommend measures to help protect workers from potentially hazardous work techniques, processes, or materials.

• Contribute to accident investigations to identify causes or to determine how such accidents might be prevented in the future.

• Support operations to write and review JHA’s.

• Assist in developing, preparing, and coordinating training documents working with subject matter experts for specific details in accordance with regulatory requirements.

• Develop higher skills from within the existing workforce through review of EHS policies and procedures.

• Monitor, evaluate, or record training activities for program effectiveness.

• Travel to and from job sites as needed.

Tormod- a Hargrove Company: (Executive Assistant)

Date: March 2021 – November 2021

• Assist in Deltek Vision Resource Planning and producing reports.

• Manage executive and leader outlook calendars.

• Prepare proposals, organizational charts, correspondence, transmittals, company mailings and labels.

• Enter and submit executive and leader expense reports.

• New hire on boarding documentation and support.

• Interview scheduling.

• Procurement support.

• Enter and maintain current client contact information in both Deltek Vision and Microsoft Outlook.

• Complete clerical and administrative tasks and errands as requested.

• Provide back-up support for front desk reception, incoming phone calls and mail collection and distribution.

• Register Company teammates for conferences and exhibits and coordinating staffing, assuring that displays, promotional items, and marketing materials are delivered and set up as needed.

• Track and obtain approval for charitable contributions, preparation of check requests and transmittals.

• Obtain quotes and/or scheduling travel, conference calls and video conferences.

• Meeting scheduling and ensuring proper arrangements are made.

• Prepare and distribute Resource Leader/Project Manager meeting notes.

• Prepare presentations and other client related information.

• Post announcements and other Company related information to appropriate publications and Company intranet.

• Assist in coordinating company events including holiday gatherings, community involvement, and retreats.

• Execute special projects.

• Provide scanning, copying, faxing, and filing services for Executive and Management Leaders.

• Maintain professional appearance of meeting spaces and conference rooms.

• Participate in meetings when necessary and preparation of meeting notes for Leader approval.

• Process Safety – scribe for PHA under Hargrove’s PHA facilitators, experience with multiple fire water projects: translating information and working with clients, modifying plot plans, and in-depth knowledge of symbols/data.

• Experience working in the field alongside Tormod’s CIH performing Air Sampling Analysis.

Hargrove Engineers + Constructors: (Project Administrator) Date: May 2019 – March 2021

• Support Project Managers with adherence to Hargrove’s standard practices, including project start-up and set-up assistance, request/assign project number, set-up project- specific folder on shared network and assist with other project related tasks.

• Setup new vendors with accounting team as requested.

• Assist Project Managers and ensure weekly/monthly project reports are completed and distributed.

• Assist Project Managers with Vision reporting, timesheet approval and related tasks.

• Preparation of project organizational charts, correspondence and transmittals, mailings and labels, distribution of project meeting notes, and client and project presentations.

• Providing scanning, copying, faxing, and filing services for project related information.

• Updating/managing tasks/action items in Newforma.

• Support proposal effort with adherence to Hargrove’s Proposal Preparation Procedure including establishing opportunity in Vision, downloading documents, and creating folders, contract review and correspondence with Hargrove’s contracts team, coordination of credit checks, conflict of interest checks, proposal rates assistance, and proposal budget/rate checks.

• Utilizing technical writing skills to assist in creating and preparing proposals and other technical documents, as well as proofing of technical documents.

• Ensure team timesheets are submitted punctually and accurately.

• Perform time moves, as required, on submitted team timesheets.

• Enter teammate expenses into Concur and ensure accuracy of information submitted.

• Participate in and support planning of team functions.

• Assist with travel arrangements through Concur program.

• Entering and maintaining current client contact information in both Deltek Vision and Microsoft.

• Project LiMA – administrative duties in relation to the project and the Evonik/Roehm clients, and scribe for PHA. Familiarity with the project leads, disciplines, acronyms, and interactive software such as AVEVA.

• Process Safety – scribe for PHA under Hargrove’s PHA facilitators, experience with multiple fire water projects: translating information and working with clients, modifying plot plans, and in-depth knowledge of symbols/data. Compass Urgent Care: (Volunteer)

Date: August 2016-2018

• Praised for efficient handling of administrative duties (e.g., answering phones, scheduling appointments, maintaining medical records, processing patients, billing, and bookkeeping) that allowed doctors and nursing staff to focus on the health concerns of their patients.

• Demonstrated proficiency in taking patient medical histories and vital signs, as well as in performing diagnostic procedures.

• Ensured the cleanliness, sanitation and maintenance of all facilities, exam rooms and equipment.

• Helped implement practice’s quality assurance and control program. Efforts ensured compliance with HIPAA, CLIA and OSHA regulations, and improved patient satisfaction.

• Reacted calmly and effectively in emergency situations, and added the personal, caring touch that immediately put patients at ease.

Azalea City Christian School: (Pre-School Teacher) Date: August 2015-August 2016

• Fostered a warm, nurturing, and fun atmosphere conducive to learning.

• Recognized for teaching excellence and instructional best practices on annual reviews.

• Developed strong, lasting relationships with parents and children.

• Regarded as a leader among teacher peers in the development of creative lessons and exciting indoor and outdoor learning experiences.

Education

Auburn University: (Current)

Masters in Engineering Management with a focus in Occupational Safety and Ergonomics: pursuing Certified Industrial Hygienist (CIH) and Project Management Professional (PMP) University of South Alabama:

Bachelor of Science in Professional Health Science with focus in Management: BSPHS

(December 6, 2020)

Certifications/Memberships/Volunteer Work

• OSHA 40 HAZWOPER

• OSHA 30

• 24 HR MSHA

• OSHA 10

• OSHA Basic Orientation Plus – ARSC Reciprocal

• Fall Protection Certification

• Think Reliability: Cause Mapping

• PEP (Partners For Environmental Progress) Volunteer and 2022 Scholarship Recipient

• CPR / First Aid Certification

• Bloodborne Pathogens Certification

• American Society of Safety Professionals (ASSP): Member

• American Industrial Hygiene Foundation (AIHA): Member

• Project Management Institute (PMI): Member

• Victory Health Partners Volunteer

• People for Care and Learning Volunteer

Software

• Microsoft 365: Word, Excel,

PowerPoint, Outlook,

OneDrive, OneNote, Teams,

SharePoint, Yammer,

Bookings, Calendar, Delve,

Whiteboard, Sway, Project,

Planner, and Stream

• Power BI

• Enviance

• PowerFleet

• ISNet

• PHA Pro

• Newforma

• Deltek Vision

• AVEVA

• Metadata File Naming

• Roehm/Evonik Environment

• Bluebeam

• SAP – Concur

Skills

• Patient Education

• HIPPA Knowledge

• OSHA Knowledge

• Medical Insurance Knowledge

• Emergency Management Skills

• Computer Skills

• Reliable

• Organized

• Dependable

• Excellent Attention to Detail

• Customer Service

• Time management

• Ability to Work with Others Well

• Quick at Learning

• Clean Driving Record

• Ability to Work Flexible Hours

• Familiarity with project

management principles such as

scheduling, budgeting, and

resource planning

• Knowledge and application of

office administration procedures

• Ability to work independently and

as part of a team

• Excellent in proofreading and

grammar

• Ability to communicate

effectively, both verbal and

written

• Ability to creatively solve

problems

• Ability to maintain

confidentiality in all areas

• Ability to work in a fast-paced

environment with extreme

multitasking

• Ability to organize workload,

identify urgent work items and

set priorities accordingly

• Ability to accurately develop

reports

• Ability to maintain effective

working relationships with

teammates, clients, and vendors

• Ability to listen and ascertain

the needs of leaders,

teammates, and clients, and

proactively approach these

needs to meet critical timelines

• Ability to find and

communicate accurate

information

• Client Relations

• Business Development

• General Safety

• Environmental Safety

• Hazard Communication

• PPE knowledge

• Job Hazard Analysis

• Emergency Action Plan

• Fire Prevention

(References available upon request)



Contact this candidate