Tracie Vietze

*** ******** ***** ********** ** **019 781-***-**** adzy5c@r.postjobfree.com

Profile

Friendly and engaging team player and leader able to inspire staff to perform their best. Detail oriented and experienced Executive Assistant passionate about patient/client care. A multi-tasker who excels at business management with a track record of inspiring great customer service and customer satisfaction.

EXECUTIVE ASSISTANT TO CEO HOSPITAL FOR BEHAVIORAL MEDICINE AUGUST 2021 – DECEMBER 2022

•Coordinated with Director's and Facility Management to gather information to respond to inquiries and/or prepare reports as requested.

•Performed clerical tasks for CEO & Medical Director including facility administrative records.

•Coordinated the Chief Executive Officer's daily schedule and organize meetings as assigned.

•Credentialed and maintained updates of physician/licensed practitioner and facility operation contract books.

•Typed and distribute medical staff and administrator on-call rosters to all appropriate Departments and Programs.

•Maintained the Consulting Board of Trustees/Governing Board Bylaws, Medical Staff Bylaws and rules and regulations.

•Served as hospital notary.

•Coordinated closely with forms committee for revision and/or creation of hospital forms.

•Served as hospital Patient Advocate to ensure that all patient grievances and concerns are addressed and patients are notified of resolutions.

•Composed and typed all correspondence and reports for the Chief Executive Officer, and Medical Director assuming responsibility for the finished product whenever typing, copying or filing task is completed.

•Maintained all hospital and medical staff policy and procedure manuals and assist Department Heads with revisions as requested.

•Initiated verification of medical staff credentials for each new applicant and reappointment of existing medical staff members, working closely with Medical Director.

EXECUTIVE ASSISTANT TO CEO ARBOUR HOSPITAL SEPT 2017 – AUGUST 2021

•Provided direct support to CEO, CMO and leadership team

•Maintain and distribute DOC/AOC and Medical Staff coverage for hospital

•Implemented Policy Stat – updated/formatted all policies and procedures to JACHO standards.

• Coordinated preparation and timely dissemination of company reports and slide presentations for board meetings.

•Processed all CAM and CLGA requests for vendor and Physician contract for both direct care and non-direct care

•Served as hospital notary.

•Prepared invoices and proposals

•Coordinated Medical Staff, CEO Weekly, Board of Directors and Leadership meetings – Create Agendas and scribe meeting minutes.

•Coordinated preparation and timely dissemination of company reports and slide presentations for board meetings

EXECUTIVE ASSISTANT TO DIRECTOR OF FAMILY WORKS WAYSIDE YOUTH AND FAMILY SERVICES JUNE 2015 – SEPTEMBER 2017

•Scanned and upload documents to EMR files

•Updated and Track productivity for clinicians and caseloads for DCF, OP, IHT and peer group mentors.

•Processed account payables and receivables

•Answered and recorded residential complaints

•Maintained Petty Cash for department Prepared week ending sales and staffing statistics, monthly surveys, shopping reports and problem reports

•Prepared weekly payroll.

•Coordinated preparation and timely dissemination of company reports and slide presentations for board meetings

OFFICE MANAGER AMAZING THINGS ART CENTER JUNE 2013 – SEPTEMBER 2015

•Processed accounts payable and receivable, maintained daily account ledger reconciliations, weekly deposits

•Maintained website for all events creating events and pricing in Theatre Management System for online and box office sales.

•Processed account payables and receivables

•Event planning for art shows, seasonal events and year end mixer for fundraising.

•Managed and recruited for volunteer staffing.

•Prepared weekly payroll.

Education

CERTIFIED IN BUSINESS MANAGEMENT JUNE 1992 BRISTOL COMMUNITY COLLEGE

GRADUATE JUNE 1987 MANSFIELD HIGH SCHOOL

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•Accounting & Budgeting

•Proficient with MS Office systems

•MA Notary

•CPI and CPR certified

•Poised under pressure

•Fun and energetic

•Excellent interpersonal and communication skills

•Strong Organizational Skills

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