Administrative Assistant Executive

ELBONY RUDOLPH

*** ******* ******. ******* ****, AL 35906 256-***-****

*************@*****.***

My objective is to move up into a project management position using the skills I developed as an executive assistant. I have a strong work ethic and am a superb organizer. Time management and prioritizing come naturally to me. I have strong communication skills and self-motivated. My favorite aspects of my profession are strategic planning and problem solving. EXPERIENCE

OCT 2021 – PRESENT

EXECUTIVE ASSISTANT TO SENIOR VICE PRESIDENT

TMX FINANCE BIRMINGHAM, AL

As an executive assistant, I’m expected to have a take-charge personality, strong attention to detail, and ability to handle multiple projects simultaneously to support my very busy and ambitious executive. This is a fast-paced environment that requires my strong organizational and follow-up skills.

• Develop flow charts and presentations

• Ensure business communications are well-written in a timely, professional, and effective manner

• Collect, analyze, and summarize information as part of research projects

• Organize meetings

• Schedule all travel arrangements

• Maintain calendar

• Ensure division is compliant with process documentation under the direction of SVP

• Coordinate special projects as requested by SVP

• Manage expenses and expense reports

• Store check-ins, create report on findings.

• Work with Team members on compliance issues

• Respond to emails on SVP’s behalf

DECEMBER 2019 – OCTOBER 2021

ADMINISTRATIVE ASSISTANT TO DIRECTOR, UAB DIVISION OF PEDIATRIC HEMATOLOGY, ONCOLOGY, AND BLOOD & MARROW TRANSPLANTATION UNIVERSITY OF ALABAMA AT BIRMINGHAM, BIRMINHAM, AL As the director’s assistant every day was fast paced with frequent changes. I was expected to anticipate the director’s needs and solve problems proactively. I needed to be a quick-thinker, self-starter, and collaborate well with others.

• Completed monthly leave reports and Director’s reports

• Updated and maintain Director’s CV

• Managed calendar

• Renewed all Director’s medical licensures and professional memberships

• Registered Director for seminars and conferences

• Applied for reimbursements

2

• Proofread letters

• Set meetings and create agendas

• Responded to emails on Director’s behalf

• Set up Faculty’s evaluations

• Coordinated interviews for potential recruits

MARCH 2018 – DECEMBER 2019

ADMINISTRATIVE ASSISTANT TO THE VICE PRESIDENT/ CHIEF MEDICAL OFFICER QUALITY OF LIFE HEALTH SERVICES, GADSDEN, AL

The CMO’s office is fast paced with responsibility of oversight of all clinical staff members. I must guarantee accurate attention to detail and anticipate the needs of the CMO and the medical providers she supervises.

• Maintained CMO’s calendar by scheduling appointments, meetings, and annual evaluations of medical providers

• Maintained coverage for provider’s clinical schedules

• Screened phone calls and addressed medical provider’s schedule, compliance, IT and HR issues

• Organized meetings and created agendas

• Created CMO reports for various committees

NOVEMEBER 2015 – MARCH 2018

ADMINISTRATIVE ASSISTANT

GADSDEN STATE COMMUNITY COLLEGE, GADSDEN, AL

I managed workflow by performing set tasks set by my administrative supervisor. I my skills ensured the completion of assignments accurately and in a timely manner.

• Generated emails and memos as needed

• Kept inventory and restocked office supplies

• Screened phone calls and assumed receptionist duties when needed EDUCATION

MAY 2006

GADSDEN HIGH SCHOOL, GADSDEN, AL

In 2006, I graduated Gadsden High School with an Advanced Academic Diploma and a business endorsement.

REFERENCES

References provided upon request.

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