Shimaor Mbaidoove Ruth

EXECUTIVE &. ADMINISTRATIVE SUPPORT

Lagos, Nigeria. //+234**********, +234********** adzwsp@r.postjobfree.com SUMMARY

Success-driven Administrative Management professional with relevant experience in contributing to organizational development by providing expert administrative and secretarial support to top management and cross-functional team. Skilled at preparing correspondence, memo, and minutes of meetings. Statistical and Data Analysis. Demonstrates excellent problem-solving skills. Maintains and builds healthy relationships with team members. Open to new and exciting opportunities

Work History

Herconomy (FinTech)

Executive Assistant to CEO. February 2023 – Till Date

● Managed Scheduling of emails, meetings, and events for the CEO, which resulted in improvements in turnover time.

● Designed and managed an operational system to give the CEO updates on organizational operations.

● Stand as the intermediary between the CEO and other executives both internally and externally.

● Created daily mailing report system for the CEO’s mail which summarizes the content of each mail.

● Created teams weekly report system to provide high level feedback to the CEO.

● Created pitches and award entries with about 85% success rate.

● Created budgets for events and programs.

● Managed various employee documentation softwares.

● Represented the CEO at events and functions when CEO is unavailable.

● Work closely with tech team to provide basic solutions for other staff.

● Managed investor relations on behalf of the CEO.

● Preparation of PowerPoint presentation slides for the CEO’s speaking engagements. Optiva Capital Partners

Administrative Support. November 2021 - December 2022

- Profiled and qualified HNI’s for Investment Immigration.

- Responded to emails.

- PowerPoint slides presentation.

- Attended to physical clients.

- Took minutes.

- Presented Reports.

- Managed client lists using CRM tools.

- Converted visitors to clients.

- Managed relationships with existing clients.

- Researched new ways to improve business processes.

- Made presentations to prospective clients.

2

Research Palavar

Freelance Writer January 2019 - Till Date (Remote)

- Assisting in writing research papers.

- Identifying and constructing topics suited for a themed research paper.

- Collating of data and presentation of findings.

- Proposal Writing.

- Business presentations and managements.

- Identifying areas of interests and social problems requiring a research study.

- General Report Presentation.

Outsource Global

Call Centre Agent (Sales) February 2019 - February 2020

- Answered clients calls and responded to questions they have on social security benefits.

- Qualified leads.

- Got more people to sign up.

- Handled both inbound and outbound calls.

- Made calls to prospective clients to assist them with receiving their social security benefits claims.

- Documentation of data collected for processing purposes.

- Maintained established relationships.

- Responded to FAQ’s that prospective clients might have. Commissioner of Arts, Culture and Tourism

Executive Assistant June 2017 – January 2019

- Answered phone calls and redirected them when necessary.

- Managed the daily/weekly/monthly agenda and arranged new meetings and appointments.

- Managed all the social network accounts.

- Prepared and disseminated correspondence, memos, and forms.

- Filed and updated contact information of employees and external partners.

- Supported and facilitated the completion of regular reports.

- Developed and maintained an organized filing system.

- Avoided stock out situations by frequently ascertaining the levels of office supplies and promptly restocking.

- Documented expenses and handed in reports and prepared documents for PowerPoint presentations. National Institute for Policy and Strategic Studies Graduate Assistant April 2016 – March 2017

- Supported the organization of workshops and seminars for Directors in both the public and private sectors.

- Collaborated with the team in the organization of workshops for the military and paramilitary.

- Performed statistical evaluation and analysis of course data.

- Prepared and issued memos.

- Contributed to the department's most populous Course Sessions. EDUCATION

- Masters of Science in Security and Strategic Studies– Nasarawa State University, Keffi, Nasarawa State 2019 – 2022

- Bachelor of Science in Sociology (Second Class Upper) – University of Calabar, Cross River 2011 – 2015 3

TRAINING AND CERTIFICATIONS

- The Leading Impact Leadership Course, Impact Leadership Academy. HIGHLIGHT OF SKILLS

- Administrative Support and Management

- Strategic Planning and Innovation

- Correspondence Management

- Team Building and Leadership

- Data collection and Analysis

- Organizational Development

- Report Writing and Documentation

- Complex Problem-Solving Skills

- Executive Support

- Proficient in the use of JIRA

- Proficient in the use of

AnyDesk

- Proficient in various executive

administration and employee

support tools – Calendly,

OneDrive, Zoho e.tc.

- Teamwork and Collaboration

- Analytical and Creative Reasoning

- Emotional Intelligence

- Microsoft Office Suite (PowerPoint, Excel,

Outlook, Spreadsheet)

- Proficient in the Google and other search

engines

- Basic CRM Tools

- Lead Management

- Interpersonal and Communication Skills

References are available on requests.

Contact this candidate