KAVITHA SINGH

TRANSPORT COORDINATOR

OBJECTIVE

To take up creative & challenging tasks, which tests my capabilities and skills to grow along with the organization and shoulder the responsibility to achieve perfection in all the tasks assigned to me.

EXPERIENCE

FEB 2013 -PRESENT

TRANSPORT COORDINATOR AND SENIOR FACILITIES ASSISTANT QATAR AIRWAYS- Qatar, Doha

Current job responsibilities

Transport Coordinator

Supports Transport management with the day to day transport operations.

Manages and closely monitors over 600 leased vehicles.

Organizes arranges and liaises with the Third Party Logistics Suppliers (3PL) on the delivery of the newly leased vehicles, replacement vehicles, and return of leased vehicles.

Arranges and schedules any leased vehicle preventive maintenance, accident repairs, technical inspections, and vehicle registration renewals with the Third Party Logistics Suppliers (3PL).

Assists various QR business units with the procedures of leasing and/or returning a leased vehicle.

Organizes, arranges, and liaises with the Third Party Logistics Suppliers (3PL) for any cargo transport service requests from different QR business units pertaining to QR accommodations & commercial buildings relocations/shifting, disposals of building waste, manpower/labor services, furniture/appliances shifting/movements to & from different commercial & accommodation buildings.

Receives and responds to email & telephone call inquiries or requests from different QR business units relating to leased vehicles, cargo & passenger transport services, purchase orders/requests, and existing contracts with different suppliers.

Handles incoming and outgoing calls to different QR business units & Third Party Logistics Suppliers (3PL).

Coordinates with the Tower Securities in arranging temporary parking requests for visiting managers, guests, staff, and suppliers.

Prepares and generates reports such as Vehicle Replacement & Return Trackers, Assigned to Staff & Department Vehicle Lists, PO Correction List and etc.

Performs administrative tasks based on set procedures, establishment, and maintenance of filing systems.

Senior Facilities Assistant from Feb 2013 to Aug 2021

Participate in the systems development aimed at Facilities Maintenance System automation of more than 250- residential buildings.

Scheduling and preparing notice: Preventive maintenance, HVAC servicing and Hygiene check recording in the spreadsheet to implement automation in Facilities Maintenance System

Generating and Installing Asset tags or UIN (Unique Identification Number) to track and monitoring the Furniture, Appliance and Remotes inside the residential buildings.

Residential buildings Remotes - storing, logging, issuing and recording in the spreadsheet to implement automation in Facilities Maintenance System

On daily basic generating more than 200 FMS requests of building common area and apartment arrival snags

Ensuring follow ups and requests are recorded in the Facilities Management System

(FMS) which is directed to maintenance team leader and building service provider to ensure maintenance jobs are completed

Attending phone calls and taking appropriate action, make recommendations and handle complaints and requests in a professional and calm manner.

Responding to staff queries and ensure updates are provided regarding maintenance request status

Provides business documentation support, including report writing, presentation creation and spreadsheet preparation.

Preparing Duty Roster for 90 staffs in Corporate Services - Facilities department.

Refers routine matters to appropriate person for action and follows up to ensure completion.

Calculating the KPI (Key performance Indicator) of employees on a weekly basis and represent the graphical representation for the management review. About 15000 requests will be raised in FMS on a weekly basis.

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

OCT 2010-AUG 2012

FRONT OFFICE EXECUTIVE & CONFERENCE ADMINISTRATOR

Goldman Sachs -India, Bangalore

Job Responsibility:

Welcoming guests and visitors with pleasing smiles addressing them to take their seats. Maintaining cordial relations with every staff.

Planning and coordination of visitors to department/division.

Booking Video conference, Tele Presence & other general meeting rooms.

Reminder request for all kinds of meeting room arrangements.

Updating the upcoming visitor's list on a weekly basis (Internal & External Global visitors)

Co-coordinating with HCM for New hire integration.

Co-Coordinating with VPs Admin for Town hall arrangements.

Sending daily handover to services and facilities.

Preparing daily wise and monthly wise reports.

FEB 2007-AUG 2010

FRONT OFFICE EXECUTIVE & HELP DESK ADMIN

ING Vysya – Corporate Office- India, Bangalore

Job Responsibility:

Performed general office duties and administrative tasks

Preparing daily wise and monthly wise reports.

Processing Vendor bills, and follow-up up with Purchases / Accounts for their payments.

Billing and record maintenance of billing, etc.

Assist the employee with the stationery request. Front Office Executive:

Welcoming guests and visitors with pleasing smiles addressing them to take their seats. Maintaining cordial relations with every staff.

Handling telephonic calls (STD/ISD)

Maintaining the register of visitors and employees.

Coordination with security and ensuring that employees register at the end of every month.

Monitoring day-day room courier process with quality records maintained.

Handling Board line and reception calls.

AUG 2005-JAN 2007

ADVISOR RECRUITER & TELE SALES (OUT-BOUND)

AVIVA LIFE INSURANCE COMPANY LTD- India, Bangalore Job Responsibilities:

Maintaining friendly relations with customers.

Updating them with a recent plan introduced by Aviva.

Recruiting Advisors

AUG 2004- JUL 2005

TELE SALES EXECUTIVE (OUT-BOUND)

HUTCH G.S. MANAGEMENT SERVICES LTD - India, Bangalore Job Responsibilities:

Maintaining friendly relationships with customers.

Updating them with a recent plan introduced by Hutch.

Selling the postpaid connection.

EDUCATION

MAR 2022 -PRESENT

MBA

Maniple University since 2022

India

PROJECTS

FIFA World Cup Qatar 2022

Independently managing multiple tasks and assigned projects while respecting deadlines and simultaneously ensuring the integrity of all information and data.

Providing office services by implementing Transport Management Systems automation, procedures, and policies; monitoring the projects; and maintaining the suggestion program.

Safety and Security Week-2023

Recognized for commitment, resourcefulness, and proficiency in improving operational affairs to support key organizational objectives.

Good team player with excellent interpersonal and communication skills. CERTIFICATIONS & COURSES

FMP (Facilities Management Professional) training from PRO GUIDE – Qatar HONORS & AWARDS

Appreciation Award- FIFA World Cup Qatar 2022

Appreciation Award- Safety and Security Week

PERSONAL INFORMATION

Date of Birth - 05-03-1985

Family Details - Divorced and 1 Kid

Gender - Female

Nationality - Indian

Passport Number - J8439603

Declaration:

I hereby declare that the information and facts furnished are true to the best of my knowledge and belief.

Date:

Place: Doha KAVITHA SINGH

+974********)

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