Suntharalingam Suganthan – MBA

I am a diligent and driven graduate with a strong analytical mindset and a positive attitude. I possess excellent leadership skills and have a track record of taking initiative to deliver high-quality results. I thrive under pressure and can effectively meet strict deadlines. In addition, I have a pleasant personality and excel in communication, whether working independently or collaboratively as part of a team. I am enthusiastic, conscientious, and have the ability to engage comfortably with individuals at all levels. Customer satisfaction and maintaining personal integrity are paramount to me in all interactions.

Full Name : Suntharalingam Suganthan (Male)

Date-of-Birth : 10th Sep.1973 Age: 49

Address : RDHS Quarters Outer Circular Road Vavuniya.

Nationality : Sri Lankan NIC No: 732542205V

Driving Licence : Light Vehicles

Tel (mobile) : +947******** E-mail : adzv57@r.postjobfree.com

1.Admin & Finance Assistant – ILO: 1st March 2011 to 30th June 2023

2. Administrative Officer- DRC (Danish Refugee Council) 1st Sep08 .to 31st Dec10.

3. Admin & Finance Officer– UNDP: 20th Aug. 2007 to 31of Aug 2008.

4. Operations Officer – UNOPS: 10th Aug. 2005 to 12th August 2007

5. Radio Officer – World Food Programme (WFP) 10th Mar. 2005 to 9th August 2005

6. Planning and Programming Officer – DPDHS: Sep 2002 to 9th March 2005

*Visiting Lecturer for project accounting -University Of Vavuniya, Sri Lanka from March 2022

1.Master of Business Administration March 2021 to August 2022

AEU University – Malaysia

2.Master of Science in Supply chain Managemen Feb 2022 to June 2023

AEU University – Malaysia

3.Bachelor of Business Administration (BBA): Sep. 1998 to Aug. 2002

University of Jaffna, Sri Lanka.

4 Certificate course- Operation, Supply Chain Management & Logistic Management 11/Sep/ 2010 to 20/Dec/2010.

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Training and Workshop:

1.Child Rights Convention Training – UNICEF 28th August 2003.

2.Psychological Assessment Training – National Institute of Social Development (NISD)

3.Psycho Social Training – Annai Illam (Psycho Social Institute)

4.Mine Risk Education (MRE) Training – UNICEF

5.VHF and HF Radio Training – WFP-

6.Security Training – RedR

7.Basic Procurement and Data Base Training - UNOPS

8.ATLAS Financial Training – UNDP

9.Workshop on Worden System – United Nations Department for Safety and Security (UNDSS)

10.Gender Workshop - ILO

Language Proficiency:

1.Fluency in speaking, writing, reading in English

2.Fluency in speaking, writing, reading in Tamil

3.Fair knowledge in speaking Sinhala.

Computer Literacy

4.Hands on experience of handling MS Office XP, Spreadsheet Application, Internet, E-Mail

package and data entry system.

1.1st March 2011 to30-June-2023.

Admin & Finance Assistant – United Nations International Labour Organization (ILO)

Major Duties & Responsibilities:

Office Administration including Human Resource Management, inventory maintenance and vehicle fleet management, organizing workshops and meetings and supervising drivers, office assistant and security guards

Financial Management-,

1.Responsible for functions of finance department and coordinate with partners and programme staff and head office to submit the accounts in time.

2.Supervise the partners accounts in connection with ILO Projects as per ILO’ rules, regulations and procedures.

3.Conducting training to the partners to submit the accurate accounts as per the ILO standard.

4.Preparing Budget for the partners and charged their expenditure accordingly.

5.Financial Risk Management: Identifying and managing financial risks, such as currency fluctuations.

Strong knowledge of handling ATLAS web based financial system.

Procurement -

1.Assisting with the procurement process: This involves supporting the procurement team in sourcing suppliers, obtaining quotations, preparing purchase orders, and ensuring that all necessary documentation is in order.

2.Supplier management: Managing relationships with suppliers, including conducting supplier evaluations, monitoring supplier performance, and addressing any issues or concerns that arise.

3.Data entry and record keeping: Accurately entering procurement-related data into systems, maintaining procurement records, and generating reports as needed.

4.Compliance and documentation: Ensuring compliance with procurement policies and procedures, verifying documentation such as invoices and delivery receipts, and resolving discrepancies or issues related to procurement transactions.

5.Coordination and communication: Collaborating with internal stakeholders, such as requesting departments or project teams, to gather procurement requirements, providing updates on procurement progress, and ensuring timely delivery of goods or services.

6.Support in contract management: Assisting with contract administration tasks, such as reviewing contract terms and conditions, monitoring contract timelines, and supporting contract negotiations as required.

2.1st Sep 2008.to 31st December 2010

Administrative Officer-Danish Refugee Council (DRC)

Office Administration including Human Resource Management, database maintenance and vehicle fleet management, supporting for procurement, and supervising filling systems and inventory updates and close relationship with partner organizations to implement the DRC operational manual. Certification of payments request and warehouse management.

Support for preparing budget of each programme and monitor the expenses and certify the payments based on the delivery

Support for contract management and operational initiatives.

3 20th Aug. 2007 to 31st Aug 2008.

Admin & Finance Assistant. – United Nations Development Programme (UNDP-Colombo)

Major Duties & Responsibilities:

Office Administration including Human Resource Management, inventory maintenance and vehicle fleet management

Financial Management including raising voucher for the payments, checking supportive document to ensure the payments, Budget monitoring, Budget revision, petty cash operations, inventory monitoring, maintaining of proper filing system for all financial records with supportive documents, preparing monthly financial report and Strong knowledge of handling ATLAS web based financial system.

4 10th Aug. 2005 to 12th August 2007

Operations Officer – United Nations Office for Project Services (UNOPS-Colombo)

Major Duties & Responsibilities:

Procurement

1.Sourcing and Supplier Management: Identifying and evaluating potential suppliers, conducting supplier negotiations, managing supplier contracts, and maintaining supplier relationships.

2.Procurement Planning: Developing procurement strategies and plans based on organizational needs and budgetary considerations. This includes determining the quantity, quality, and specifications of goods or services required.

3.Request for Proposal (RFP) Process: Creating and issuing RFPs to potential suppliers, evaluating proposals, and selecting the most suitable supplier based on factors such as cost, quality, delivery time, and compliance.

4.Purchase Order Management: Generating purchase orders, ensuring accuracy and completeness of order details, and tracking the delivery of goods or services. This involves coordinating with suppliers, internal departments, and stakeholders to ensure timely and efficient procurement.

5.Contract Management: Reviewing and negotiating contracts, ensuring compliance with legal and regulatory requirements, and monitoring supplier performance to ensure adherence to contract terms and conditions.

6.Budgeting and Cost Control: Working within budgetary constraints, analyzing procurement costs, identifying cost-saving opportunities, and implementing strategies to optimize procurement processes and achieve cost efficiency.

7.Risk Management: Identifying and mitigating procurement-related risks, such as supply chain disruptions, supplier non-compliance, or quality issues. This includes implementing risk assessment mechanisms and contingency plans.

8.Supplier Diversity and Sustainability: Promoting diversity and inclusion in supplier selection, considering minority-owned or small businesses, and incorporating sustainable procurement practices to minimize environmental impact.

9.Stakeholder Communication: Collaborating with internal stakeholders, such as project managers, finance departments, and end-users, to understand their requirements, provide procurement support, and ensure alignment with organizational goals.

10.Continuous Improvement: Monitoring and evaluating procurement processes, identifying areas for improvement, and implementing best practices to enhance efficiency, reduce costs, and streamline procurement operations.

Logistic-

1.Supply Chain Management: Managing the movement and flow of goods, materials, and information throughout the supply chain. This involves coordinating with suppliers, transportation providers, and internal departments to ensure timely and efficient delivery of goods.

2.Inventory Management: Planning, organizing, and controlling inventory levels to meet customer demands while minimizing costs. This includes monitoring stock levels, conducting regular inventory audits, and implementing strategies to optimize inventory turnover.

3.Transportation and Freight Management: Arranging and coordinating transportation services, including selecting carriers, negotiating freight rates, and tracking shipments. This involves ensuring compliance with legal and regulatory requirements related to transportation and customs.

4.Warehousing and Distribution: Overseeing the storage, handling, and distribution of goods within warehouses or distribution centers. This includes optimizing warehouse layout, implementing inventory control systems, and coordinating order fulfillment processes.

5.Risk Management: Identifying and mitigating risks within the logistics operations, such as transportation delays, inventory shortages, or disruptions in the supply chain. This includes implementing risk assessment procedures and contingency plans.

6.Data Analysis and Reporting: Collecting and analyzing logistics data to identify trends, optimize processes, and improve operational efficiency. This involves generating reports on key performance indicators (KPIs), such as transportation costs, delivery times, and inventory accuracy.

7.Supplier Relationship Management: Building and maintaining relationships with suppliers and service providers to ensure reliable and cost-effective logistics services. This may involve negotiating contracts, evaluating vendor performance, and addressing any issues or disputes.

8.Continuous Improvement: Identifying opportunities for process improvements and implementing best practices to enhance efficiency, reduce costs, and optimize logistics operations. This includes staying updated on industry trends and technological advancements.

Financial responsibilities -

Responsible for the overall management of finance department’s functions. Direct the project admin finance functions.

Verification of payment requests and supporting documentation, ensuring the correct documentation is filed meeting the minimal quality parameters of authenticity and budget availability before the payment is made.

Make sure the internal control procedures are in place regarding making payments and access control measures are taken regarding financial supportive documentation.

Be responsible for internal audit handling and providing details for the internal auditors. Providing details and

information for donor audits to liaison offices.

Undertake quality control check on the month’s accounts, ensure that debtor/creditor accounts are cleared in a timely manner and review all other outstanding financial matters with banks and suppliers.

Preparation of local staff cost and operational cost for the office funtion

Financial Risk Management: Identifying and managing financial risks, such as currency fluctuations

knowledge of handling ATLAS web based financial system

5 10th Mar. 2005 to 9th August 2005

Radio Operator – World Food Programme- (WFP)

Monitoring vehicle movement and warden system, providing information about natural disasters

and civil unrest.

6 Sept 2002 to 9th March 2005

Planning and Programming Officer – Deputy Provincial Director of Health Services

Major Duties & Responsibilities:

Conduct health needs assessment to improve health facilities in the region; Designing Projects and preparation of concept papers based on the needs, preparation of mobility and mortality reports.

7 March 2022.

Visiting lecturer University Of Vavuniya, Sri Lanka from March 2022.

Lecturing the subject of project accounting.

Teaching the students about preparing budgets, budgets monitoring, recording the expenses, budget revision, and needs of relevant supportive documents in connection with preparing budgets.

Discuss with students about Procurement methods.

Mr. Murali Kanapathy, Kesava,

Senior Programme and Operations Officer,

ILO Country office Colombo.

Tel, +947******** -adzv57@r.postjobfree.com

Mr. Nihal Devagiri,

Project Manager ILO LEED + Project,

Northern Province.

Tel, +947******** -adzv57@r.postjobfree.com

Mr. Jayakody Chandaka

Senior Operation Officer,

ILO Country office Colombo.

Tel, +947******** -adzv57@r.postjobfree.com

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