Deborah Stevenson

Email: adzt2x@r.postjobfree.com - Tel: 646-***-****

BUSINESS SUPPORT/ADMIN PROFESSIONAL

Manage administrative responsibilities with enthusiasm and accuracy; extremely organized. Able to provide support to multiple executives in a fast-paced environment. Able to handle sensitive and confidential information. Proactively anticipates needs of executives and team members and acts accordingly. Extremely detail oriented. Superior judgment and poise. Strong verbal and written communication skills. Able to multi-task efficiently and effectively to meet required deadlines. Team player/problem solver with a positive attitude.

Professional Experience

Pfizer HQ - New York, NY 9/2014 – 12/2019

Business Support/Admin/Event Coordinator

Support Vice-President, Patient and Health Impact, Centers of Excellence Division (2014 – 2017)

Support Vice-President of Global Pricing; Methods and Capabilities Lead along with Senior Director of Pricing Dynamics Team and 3 Senior Managers covering the US Sub-Committee Pricing Team; Market Access Team Lead and HEOR Team Lead.

Manage heavy MS Outlook e-mail and gateway calendar management for multiple executives, including scheduling of YBM, monthly team and 1:1 direct report meetings.

Coordinate and book complex local/global travel itineraries with attention to detail and cost management within company policy guidelines.

Schedule/organize meetings across R&D, BU and stakeholders via WebEx, video or F2F while interacting with high profile C-Suite level executives/assistants with a high level of professionalism and extreme attention to detail.

Expert knowledge and proficiency with commonly known software (e.g. Outlook, MS Office – Word, Excel, PowerPoint) Visio, Zoom, WebEx., Ariba, SAP and HRIS systems.

Back up Executive Assistant to Senior VP Executives as requested.

First company face/point of contact for guests/speakers at NY/Cambridge, MA offices.

Accurate reconciliation of executive and team member Travel & Entertainment (T&E) reports via Concur expense tracking system.

Collaboratory management of $3.6M Global Pricing Dynamic budget requiring a keen understanding of Pfizer business management and their Portfolio on Demand (POD) expense tracking system that interfaced with Ariba, SAP, etc. for timely processing of external/internal invoices and oversight of project deadlines.

Meeting minute-taker requiring follow-up on action items with team members and filing of minutes on SharePoint sites.

Accurately process purchase orders/supplies within Ariba expense tracking system.

Processed pre-candidate interview schedules and new hire on-boarding for over 40 colleagues, along with off-boarding processes when necessary.

Project and Volunteer Work within Pfizer:

2018 Center of Excellence Global YBM – Event Coordinator (75 in attendance)

oOrganized monthly team brainstorming meetings with Operations Manager

oCoordinated all off-site venue arrangements, including dinner and a team building event resulting in receiving various Pfizer OWNIT Recognitions

2017 Administrative Council for Professional Learning (ACPL) Committee Member – Volunteer

oRequired to attend once a month all-day team brainstorming meeting.

oOrganize yearly ACPL Administrative Professional Day Event @ NYHQ (250 in attendance)

2016 Pfizer Tissue Targeting Global Symposium – Event Coordinator (100 in attendance)

oRequired to attend bi-weekly Executive Team Meetings

oCoordinated all off-site hotel logistics, working closely with the hotel representatives.

oReceived 5 Pfizer OWNIT! Recognitions, along with a Pfizer Upjohn Award

2016 Pfizer Voice Survey Results – Project Leader

oCreated a Pfizer Voice Task Force (PVTF)

oCollaborated with PVTF team to determine our team strengths/areas of improvements.

oReported PVTF recommendations to LT members and implemented those approved recommendations.

Cartus – Danbury, CT 11/2010 – 9/2014

Executive Administrative Assistant/Event Coordinator

Supported the Vice-President of Marketing and Director of Advertising along with direct reports.

Supported the Senior Vice-President of Human Resources along with direct reports.

Managed email correspondence, calendars and appointments

Prepared local/global travel itineraries with attention to detail and cost-effective management.

Scheduled and coordinated on and off-site WebEx/Video conference meetings.

Prepared monthly T&E expense reports

Processed all vendor invoices timely and accurately within company policy guidelines.

Worked closely with sales team to create/distribute PowerPoint presentations and RFP requests.

Heavily supported sales team through SalesForce.com system for research, compiling data and creating reports.

Compiled all advertising material on SharePoint site and generated monthly reports.

Projects and Volunteer work within Cartus:

Responsible for management of 3 Marketing SharePoint sites which included keeping sites updated and responding to inquiries.

Provide monthly Social Media Update Reports to Director of Advertising

Created and generated Monthly Competitive Report to Director of Advertising

Heavily update statistics within SalesForce.com and ran daily reports.

United Way and Esprit de Corps Committee Representative - Volunteer

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