Accounts Payables / Receivables, Operations
Resume:
Sonscia R. Horan
**** ***** ***** *** ******, TX 76052
Expertise: Software: Slack, Concur, Zendesk, Intacct, Hyland, Oracle, SMB Management Services, Planning Center Online
(PCO), Microsoft Word, Works, Excel, Office, Word Perfect, Outlook, JJ Keller Maintenance System (VMS), MediCalis, GreatPlains, AmiPro, Epicor, SMS Signature, EZTeller
Office: Accounts Payables / Receivables, Operations, Ordering Supplies/Materials, Customer Service, Data Entry Numeric/Alphanumeric, Scheduling Meetings/Appointment Setting, Arranging Travel, Organizational Skills, Time Management, Payroll, Personnel, Memoranda/Professional Correspondence, Reports, Time and Attendance Records, Detail Oriented, Confidentiality a must, Ability to work independently in remote setting
Experience: Textron Aviation Fort Worth, Tx
August 2023 to Present
Accounts Payable Specialist
Ensure accurate and timely execution of payment proposals for Providence Corporate invoicing
Key all checks, ACHs, wires, and manual ACHs into Hyland, Oracle, JP Morgan bank
Process, enter, verify, and submit all electronic invoices, ensuring accuracy
Provide prompt and professional responses to internal and external inquiries of payment status
Process US wires with appropriate banking information
Process ACH direct deposits and manual entry of ACH deposits, verifying correct banking information
Verify and process foreign wires, to include verification of bank routing information.
Entry into JP Morgan banking system all wires, to include foreign wires.
Foreign wire conversions through the banking system
Pull all foreign wire conversions from the bank and enter into Hyland and Oracle for US dollars payments
Process of payment runs through SBM system for approval of checks, ACHs, and wire payments
Print weekly check runs
Processing of quarterly tax payments
Work all Oracle inquiries from the Providence Corporate office
Gateway Church Southlake, Tx
June 2015 to March 2023
Building Operations Administrator
Collaborated with Director of Building Services and team for strategic operations
Processed Slack Support Communication Channel request from all departments / ministries to assist in repair and upkeep of buildings
Processed all Zendesk work order tickets for team, which included all buildings / campuses for Gateway
Collaborated with different departments within Campus Development to include, but not limited to, Building Services team: Mechanical, Architectural, Electrical teams
Communication with various staff members throughout Gateway to collect all necessary information to include within Zendesk tickets for our technicians for efficiency and timely completion
Collaboration with team technicians, as well as Directors, on various projects, Zendesk tickets
Ordered various materials to complete jobs for technicians and Directors for open tickets
Ordered supplies for office and Directors as needed
Coordinated backflow inspections as needed for Buildings
Coordinated scheduling with vendors and technicians to work on various projects for buildings
Communicated closely with Accounts Payable/Receivable team in processing and coding of all payments to vendors through Intacct, along with proper approval, and any refunds from vendors with coding for the Building Services Department and Campus Development as needed
Processed all invoices in a timely manner to ensure vendors receive payment(s) without any issues or delays
Processed utility payments, to include electric, water, and gas for buildings
Collaborated with new vendors and AP department in setting up of new vendor accounts into Intacct
Verified proper PO with invoices as needed
Maintained department work vehicles maintenance upkeep and registration of vehicles
Implemented and maintained Building Security Information for each building / campus for team
Maintained weekly Maintenance On-Call Schedule, verified up to date for team
Maintained calendars for Directors were accurate with no conflicts
Attended Campus Development/Building Services Huddle meetings on a weekly basis
Attended Leadership meetings with Directors of Building Services on a weekly basis
Processed credit card purchases for each team member which included the Directors and technicians
Reviewed, coded, keyed, and allocated expenses for monthly credit card Concur reports submitted to Accounts Payable with proper approval
Distributed new credit cards to the team as needed
Reconciled end of year budget working closely with Accounts Payables and Director(s)
Coordinated PCO calendar for events, working with Events team and Building Operations team to ensure
accuracy
Assisted in the training process of new Building Services Coordinator to the Executive Director
Gateway Church
February 2013 to June 2015
Accounts Payable Specialist
Processed, ensured proper approval, coding to appropriate allocation, keyed daily invoice batches for all counseling, bookstore, weekend services police time sheets, Tactical Systems Network invoices for weekly check run and daily rush payments
Mailed out payments following weekly check run
Reconciliation of monthly Home Depot and Lowes statements to include all applicable receipts from departments’
Assisted oversight with researching and input of monthly budget numbers into Elder’s Budget Report
Collaborated with Single Parents and Care departments for individuals in need of financial assistance
Processed benevolence payments for approved requests
Prepared and processed all loan payment for various campuses and buildings used by Gateway staff
Collaborated with Bookstore department in reconciling and processing payments of Passages Bookstore invoices through RMS using GP accounting system
Communicated with numerous departments within Gateway; pastors, administrative assistants, and coordinators
Researched payments from monthly vendor statements to ensure all payments were made in a timely manner for Bookstore and various other vendors
Processed and distributed incoming daily mail as needed
Assisted staff members from other departments with status of payments to vendors
Reviewed, coded, verified approval signatures, and processed payments for expense reports for staff, to include mileage usage reports with applicable receipts
Distributed new credit cards to staff members as needed
Assisted in various projects including but not limited to new software or workflow implementations, improvements in current processes
Maintained petty cash box with applicable receipts and/or petty cash request to insure balance of $1,200
Maintained Excel spreadsheet for monthly reconciliation of petty cash box
Processed and posted journal entries as needed
Management / record keeping of staff requested checks to be picked up and delivered to vendors and/or single parents
Communicated with bank for stop payment procedures and working with vendors in such cases to ensure receipt of payment(s)
Education: Azle High School – Azle, Texas 76020 / Diploma-1989
Tarrant County College - Fort Worth, Texas / Accounting
Training: Personnel Property, Ethics Training, Small Purchase Training, Communicates-Team Building, Secretarial, Time and Attendance/Timekeepers, Financial Management-Fund Control/Accounting, Mail Management, Customer Service
Comment: Capable of working under pressure and meeting deadlines with little or no supervision. Ability to learn quickly. Confidentiality is a must for my work history. A self-starter; I have the ability to adapt to changing work assignments and work under time restraints to meet deadlines. Ability to handle multiple tasks and prioritize completing assignments. Knowledge of opening and closing of business, banking institutions.
10+ years’ experience in Accounts Payable / Receivables, Coordinator, Administrative field
Experience with Federal Aviation Administration as an Aviation Division Assistant.
Experience with Bank of America as Administrative Assistant II, as well as Southwest Bank Customer Service Teller.
Experience working for Radio Shack Distribution Center as Payroll Coordinator for over 300 employees. Maintained all employee records inclusive of all aspects of payroll processing. Personnel functions, which included orientation of all new personnel as well as termination procedures. Knowledge of Workers’ Compensation guidelines. Responsible for tracking of all products purchased through the distribution center as well as direct contact with banking institutions. Knowledge of voucher procedures.
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