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Executive Assistant / Administrative Assistant

Location:
Salt Lake City, UT
Salary:
$20/hour
Posted:
September 17, 2023

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PROFESSIONAL EXPERIENCE

PERSONAL ASSISTANT & ADMINISTRATIVE SUPPORT OCT 2021 - JULY 2023

(Helped my husband with his OTR trucking business - temporarily) TEE TIME TRUCKING – is an active interstate freight carrier based out of South Ogden, Utah with freight types are general freight and refrigerated foods, beverages or other frozen products and the truck type is reefer. Core Activities – plan and coordinate administrative procedures and systems and devise ways to streamline processes. Ensure the smooth and adequate flow of information within the company to facilitate other business operations. Filing, maintain confidential records and typing correspondence when necessary. Building the Future – maintain great communication with internal and external teams and develop strategic plans that coincide with business targets.

Loss Containment - monitor costs and expenses to assist in budget preparation. Monitor office inventory supplies and the purchasing of new material with attention to budgetary constraints. Communication Management - monitoring the reporting manager’s email and respond if required. Answer phone calls.

Time Management - manage the reporting manager’s schedules and deadlines. OFFICE MANAGER & CORPORATE SERVICES DEPT. HEAD MAR - MAY 2021 SEJATI GROUP– Established since 1986. SEJATI engaged in distributor, general trading, supplier, contractor and services activities with its slogan of The Will To Do The Best SEJATI is experienced as a supplier of equipment to military agencies and private sectors such as : Homeland Security, C4I, Intelligence Systems, Unmanned Aerial Vehicles (UAV), Surveillance Systems, Observation Systems, Advanced electro-optical, Control Solutions, Communication Systems, Weapon Systems, and many other devices according to military standard and specifically designed for military purposes, intelligences, integrated defense solutions and civilian market (Land, Sea and Air).Our main goal shall always strive to satisfy our customers in consistent and continuous manner to respond to future demands.

Core Activities – reporting to the CEO, coordinate and monitor the work performance of Secretaries and Corporate services teams and collaborate with the Director and COO to resolve contractual and commercial issues. This involves contract negotiation, project planning and risk management. Building the Future – maintain great communication with internal & external teams and develop strategic plans that coincide with business targets.

Continuous Improvement - build relationships with clients of Indonesian Air Force to establish new contracts. Develop strong relationships with different departments within the company to ensure everyone is working towards the same targets and goals.

COMMERCIAL & INSIDE SALES MANAGER DEC 2014 - FEB 2021 PT. DANATEL PRATAMA – is a local company & subsidiary of Artha Graha Group. The company is the sole distributor of CCTV products from Philips Communication, Security & Imaging in Indonesia, dedicated BOSCH Security Certified Partner (BSCP) for BOSCH Security Systems and distributor for the ESSER brand fire alarm products from Honeywell. The company provides complete solutions for design, installation, system integration as well as maintenance of security systems.

Yulita Adams (Lita)

5241 S 5100 W - Hooper, Utah, USA

Mobile: +1-385-***-****

Email: adzrr8@r.postjobfree.com

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Core Activities – reporting to the General Manager, coordinate commercial teams and collaborate with contract managers to resolve contractual and commercial issues. This involves contract negotiation, project planning, and risk management.

Building the Future – maintain great communication with internal & external teams and develop strategic plans that coincide with business targets. Oversee expenses and revenue to create financial returns & business growth. Loss Containment - maintain adequate stock levels of main consumables. Diversified Focus - hire, train, and evaluate employees, take corrective action when necessary. Continuous Improvement - build relationships with clients to establish new contracts. Develop strong relationships with different departments within the company to ensure everyone is working towards the same targets and goals. Planning and Execution - ensure stakeholders adhere to and understand contractual obligations, and also determine when contract obligations are violated. Assess risks and make recommendations based on analysis of all factors affecting the business situation.

PERSONAL ASSISTANT & ADMINISTRATIVE MANAGER OCT 2010 - DEC 2014 PT. PRAN INDO PERMATA ABADI (PIPA) - A French foreign investment company was established in 1998, PT. PIPA dedicates its expertise to Indonesian water sustainability, addressing simultaneously production and consumption patterns. PT PIPA design demand management strategies to miscellaneous stakeholders from government, the private sector, bilateral or multilateral stakeholders. Core Activities – supervise day-to-day operations of the administrative department and staff members. Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions. Collect, organize, and store information using computers and filing systems. Ensure the office is stocked with necessary supplies and all equipment is working and properly maintained. Continuous Improvement - develop, review, and improve administrative systems, policies, and procedures. Building the Future - build new and expanding existing skills by engaging in educational opportunities. Oversee special projects and track progress towards company goals. Build relationships with clients to establish new contracts Loss Containment - work with accounting and management team to set budgets, monitor spending, and process payroll and other expenses.

Diversified Focus - hire, train, and evaluate employees, take corrective action when necessary. Oversee Finances - monitor and control finance and accounting matters such as account receivable, account payable, financial statements (P/L, balance sheet, sales analysis) and bank reconciliation. Create budget plans, find ways to reduce costs of supplies and services and monitor the flow of money to ensure the business stay within the allocated budget.

PERSONAL ASSISTANT & ADMINISTRATIVE MANAGER OCT 2004 - SEP 2010 PT. CEMENTAID SALES & SERVICES INDONESIA – An Australian foreign investment manufacturing company. Concrete is the most commonly used construction material in the world today. Cementaid’s simple-to-use technical products enable designers and users to reduce and even eliminate such problems, or to enhance certain properties of concrete or mortar. These range from specialised chemical resistance, water-tightness, extreme resistance to abrasion and impact, or any one of a dozen properties where higher performance qualities are desired. Core Activities – plan and coordinate administrative procedures and systems and devise ways to streamline processes. Ensure the smooth and adequate flow of information within the company to facilitate other business operations. Organize and supervise other office activities (recycling, renovations, event planning etc.). Building the Future – maintain great communication with internal and external teams and develop strategic plans that coincide with business targets. Oversee expenses and revenue to create financial returns and business growth. Loss Containment - monitor costs and expenses to assist in budget preparation. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints. Change Management - keep abreast with all organizational changes and business developments. Recruit and train personnel and allocate responsibilities and office space. Assess staff performance and provide coaching and guidance to ensure maximum efficiency. Ensure operations adhere to policies and regulations. Page 3 of 4

Communication Management - monitoring the reporting manager’s email and respond if required. Prepare communications on behalf of the reporting manager. Answer phone calls. Take notes and write minutes during meetings.

Time Management - manage the reporting manager’s schedules and deadlines. Organize the reporting manager’s travel and itineraries. Organize and planning meetings. Diversified Focus - hire, train, and evaluate employees, take corrective action when necessary. Imports Management - manage import of products and raw materials including purchase orders. Coordinate with overseas suppliers and arrange material delivery door-to-door. Finance Management - monitor and control finance and accounting matters such as account receivable, account payable, financial statements (P/L, balance sheet, sales analysis) and bank reconciliation. Create budget plans, find ways to reduce costs of supplies and services and monitor the flow of money to ensure the business stay within the allocated budget.

EXECUTIVE SECRETARY TO BOD JAN 2000 - SEPT 2004

PT. BUANA MULTIGUNA INSPECTION & TESTING – A Local surveyor company of petroleum, chemicals, marine, insurance & general cargo.

Core Activities – plan and coordinate administrative procedures and systems and devise ways to streamline processes. Ensure the smooth and adequate flow of information within the company to facilitate other business operations. Organize and supervise other office activities (recycling, renovations, event planning etc.). Change Management - keep abreast with all organizational changes and business developments. Ensure operations adhere to policies and regulations.

Communication Management - monitoring the reporting manager’s email and respond if required. Prepare communications on behalf of the reporting manager. Answer phone calls. Take notes and write minutes during meetings.

Time Management - manage the reporting manager’s schedules and deadlines. Organize the reporting manager’s travel and itineraries. Organize and planning meetings. Building the Future – maintain great communication with internal and external teams. CORPORATE SECRETARY JUN 1998 - DEC 1999

ASSOCIATION OF INDEPENDENT SURVEYOR INDONESIA – is an association profession of survey and mapping which was founded in 1972. AISI has a role active in the development of surveyor profession in Indonesia and supports the role of the surveyor profession in national development. Core Activities – plan and coordinate administrative procedures and systems and devise ways to streamline processes. Ensure the smooth and adequate flow of information within the organization. Organize and supervise other office activities (meetings, seminars, event planning etc.). Loss Containment - Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.

Change Management - keep abreast with all organizational changes and business developments. Ensure operations adhere to policies and regulations.

Communication Management - Answer phone calls. Take notes, write minutes during meetings and distribute it to all managers. Prepare communications on behalf of the reporting manager. Time Management - manage the reporting manager’s schedules and deadlines. Organize the reporting manager’s travel and itineraries. Organize and planning meetings. Building the Future – maintain great communication with internal and external teams. Page 4 of 4

PROFESSIONAL QUALIFICATIONS

B. Econ Bachelor of Management: Economics

(National University of UT #010920553 – dated Dec 2007) Certificate Financial Development for Non-Financial Executives

(PPM Institute of Management Indonesia SER-LKU/482***-******/2005 – dated Dec 2005) Certificate of Tax Training (PPH Article 21 Year 2008)

(Formation Management Agency Indonesia – dated Oct 1998) Certificate as Junior Secretary

(KSM Educational Institute Indonesia #KSM-OKK/01/2001/21901 – dated May 1998) Certificate as Chemical Analyst of Petroleum Oil and its Products

(Directorate General of Oil and Gas LEMIGAS Indonesia #014/SK/MLPR/98 – dated May 1998) Certificate Building Learning Societies Through Distance Based Education

(National University (UT) Indonesia #131644274 – dated Nov 2007) Certificate Motivation Training

(Department of Trade and Industry Indonesia #800/Pusbinlat/SMAKBO/12/1997 – dated Dec 1997) REFERENCES

Available on request



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