Administrative Assistant Data Entry

HP

HIMADRI PARMAR

adzrp9@r.postjobfree.com 646-***-**** Queens, NY 11355

Organized Administrative Assistant experienced in assisting with daily office needs and managing general administrative activities. Expertise in mathematics and finance-related initiatives. Successful in coordinating and executing meetings, travel and special events.

Meticulous and systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building. Data Entry

Travel Coordination

Computer Skills

Invoice Processing

Mail Distribution

Transcription and Dictation

Document Control

Legal Administrative Support

Calendaring

Multitasking

Social Media and Promotions

Account Management

Bilingual Fluency

Customer Service

Building Rapport and Trust

Problem-Solving Support

Organization and Planning Skills

Written and Verbal Communication

Cash Handling

Honest and Dependable

Cash Register Operations

Microsoft Office, Data Entry

Order Verification and Acceptance

Recording Shipments

New Country Lexus of Great Great Neck,

NY

Administrative Assistant/ Teachers

Assistant

01/2023 - Current

Composed correspondence, reports and meeting notes. Provided secretarial and office management support while building cooperative working relationships.

Maintained accurate department and customer records. Responded effectively to sensitive inquiries or complaints. Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.

Processed invoices for payment using accounting software applications. Monitored progress on projects assigned by upper management. Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records. BAPS Shri Swaminarayan Mandir

Flushing, NY

Administrative Assistant

06/2013 - Current

Provided secretarial and office management support while building cooperative working relationships.

Composed correspondence, reports and meeting notes. Inventoried and ordered supplies for office.

Organized both physical and digital files and updated reports to coordinate project materials.

Summary

Skills

Experience

Ensured efficient operation of office equipment such as printers, copiers and fax machines.

Entered data into spreadsheets using Microsoft Excel or other similar programs.

Handled confidential documents in an organized fashion according to established protocol.

Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.

Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.

Conducted research, compiled and typed statistical reports, synthesized information and provided excellent communication to disseminate information throughout organization.

Created spreadsheets in Microsoft Excel for record-keeping and reporting. Arlo Jewel Inc. New York, NY

Software/Inventory Specialist

01/2022 - 09/2022

Coordinated inventory, stocking and ordering.

Performed scheduled inventory counts and supply audits. Entered information into system to update status reports. Inspected incoming materials for damage.

Generated weekly, monthly, quarterly reports on inventory movements and stock levels.

Managed purchase orders with vendors to maintain optimal stock levels. Maintained accurate and up-to-date inventory records. Outlined production commitments and product timetables using sales forecast information and consumer trends.

Assisted with execution of projects and made recommendations for process improvement to appropriate leaders.

Savoia USA Flushing, NY

Administrative Assistant

01/2021 - 05/2022

Responded to customer issues to provide immediate resolution and improve retention.

Created spreadsheets in Microsoft Excel for record-keeping and reporting. Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.

Reduced financial discrepancies by accurately analyzing and managing customer orders and invoices for various Fortune 500 companies. Sorted and distributed incoming faxes, letters and emails for office distribution.

Updated system to organize office documentation, maximizing efficiency and increasing productivity.

Executed on-time, under-budget projects by solving complex issues for senior leadership.

Kept office equipment functional and supplies well-stocked to promote efficient operations.

Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.

Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.

Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations. Composed, edited and typed complex memos and reports with job-related software.

Handled incoming calls and directed callers to appropriate department or employee.

Drove customer feedback to deliver information to management for corrective action.

Coordinated travel arrangements and completed expense reports for travel reimbursement.

Provided product shipment logistical support and quality control by coordinating with vendors, resulting in increased revenue. Developed administrative processes to achieve organizational objectives and improve office efficiency.

Voyages Prep. HS New York, NY

Administrative Assistant

08/2017 - 06/2018

Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.

Handled confidential documents in an organized fashion according to established protocol.

Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.

Conducted research online utilizing search engines such as Google or Yahoo!.

Scheduled appointments between clients and customers and internal staff members.

Borough of Manhattan CC New York, NY

English, Gujarati, Hindi, Punjabi, Urdu

Education and Training

Languages

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