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Document Controller Data Entry

Qatif governorate, Eastern, Saudi Arabia
September 17, 2023

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SAUD SAEED DANDEKAR Senior Technical Document


Phone:+966-0573368984 Address:Jubail (Saudi Arabia)


Have more than 10 years in Experience as Document Controller in MEP, Cooling Plant and Oil & Gas Tenders & Projects. Have knowledge in computer software/hardware for office work and effective interpersonal communication skills. Has strong background in document control, preparation of engineering, construction and vendor data deliverables such as drawings, specifications, calculations, reports, final documentations, etc

Work History


JGC Gulf International Co. Ltd (Saudi Arabia)

Feb-2013 To Till Date


1. AREP (Accelerated Reliability Enhancement Program)

(Petro RabighSaudi Arabia)

2. Water Treatment FacilityKJO (Khafji joint Operation) Al Khafji Saudi Arabia

3. Northern Arabia Unconventional Gas System ‘A’ Project Turaif, Saudi Arabia

4. Rehabilitation of Crude oil Terminal Project Yanbu Saudi Arabia

Receives and issues documents( Engineering& Vendor) under transmittal, externally and internally according to document distribution matrix;

Ensures that all engineering documents are well checked and submitted on time prior to the document’s submission due date;

Test Packages and Loop folder tracking.

Ensures that all documents have no errors in filenames, revisions, submissions, etcbeforesubmitting it to the recipient department/party to avoid confusion;

Ensures that controlled copies of latest approved documents and drawings are given to theappropriate staff, contractors and suppliers as applicable;

Develops and maintains the projects department document control register;

Records and files all documentation between the projects department, contractors, suppliers &Independent construction control consultants;

Allocates document numbers to internally prepared documents and incoming documentation;

Maintains updated records of all approved documents and drawings in the Document Archive andthe File Server with easy traceability;

Maintains the files and control logs as required by the project procedures.

To support Project Manager and Project team in all project secretarial and administrative matters.

Ability to work with Project Management System (PMS), such as INDRA (Integrated DocumentManagement System for Global Collaboration)

Corresponds through JCOTS

Issuance of Technical Queries, Concession Request, Minutes of Meeting, Change Order Request,

Field Change Sheet, Letters via Transmittal

J-PLUS P (After PO System), Applicable Document Handling.

Log Maintenance, Status Preparation, Creating E-File system and Manual, for all jobs to make easyreference.

All project related corresponds and interaction with Discipline and Clients.

Internal Office Correspondence System (ICDBS)

Transportation arrangement for Project Team inside and outside Kingdom. Work History (continued)


Samsung Engineering Co. Ltd (Saudi Arabia)



Shaybah PKG NGL Power Generation Project Saudi Arabia

Receiving, dispatching and filing of all technical and non-technical documents in and out of the office.

Maintain the full flow / control of documents as per ISO standard.

Prepare monthly and weekly reports of all tasks & keeping the photographic log in date order, to support the projects planner.

Providing advice and guidance to clients and supervise staff as required.

Filing and log in of Material Submitting, Method of Statements, RFI's etc in a more professional way.

Speed-up documents preparation, creation to records, and information retrieval while maintaining the accuracy and traceability of each documents stage.

Resolve conflicts between departments regarding control of the quality and assure the proper flow of information through eliminating unnecessary activity, changing present forms, and adding new forms and workflow necessary for the activities.

Impressive organization of records that was became a pattern for most of the staff which also captured the attention of ISO external auditors.

Maintain the log showing the percentage chart for Non- Conformance Notification, Safety Violations, General Site Advise, and Site Instruction.

Full responsibility of the finished project documents and archive them separately in office store in a highly professional way, as it can be easily recovered in the future.

Prepare Request for Information (RFI) check list and E-log within 24 hours prior to inspection.

Prepare Material Submittal for Approval to the Consultant.

To prepare Progress Report every week and end of the month.

To ensure that all other discipline activities that required inspection within the activity have been inspected and approved.

Maintain the full flow of drawing register as per ISO standard. Work History(continued)


Technip Co. Ltd (Saudi Arabia)

Jan 1st, 2011 to Jan 30th, 2012


Under Halobutyl / Kemya Project 9409C at Jubail, Kingdom Saudi Arabia

Handling of centralized filling systems including updating of manual as well as computerized files.

Preparation of internal and external correspondence after asking dictation from the superiors.

Keeping letters and receives and distributes mail, filling etc.

Updating documents from the previous revisions to the latest revision from our files as well in database program based on the company procedures.

Operating Scanner and Scanning all documents as required of Client.

Project Documents log sheet.

Keeping letters and receives and distributes mail, filling etc.

Maintaining of the weekly report data of document logs and approvals.

Updates-all transmittals containing documents requiring approval to be updated as and when the approval is received.

Attending calls and giving response to that calls.

Others Administrative work like internal and external correspondence, drafting letters purchase orders etc.

Documentation and Data entry.

All kinds of job work, Office assistance.

Work History(continued)


Core Integra Consulting Services Pvt Ltd (Mumbai, Maharashtra) Oct-2009ToDec-2011

I am responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedures.

I am responsible for maintenance and continual improvement of Document Control Management System as per ISO Standard. Monitor the document control requirements on an ongoing basis so as to make recommendations for any improvements in the system if necessary.

Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.

Maintain registers of all receipts and issues or submissions of documents and correspondence.

Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.

Ensure the effective running of the day-to-day operations of the document centre.

Hands on experience in identifying, sorting of Engineering Documents and drawings

(Project & Instrumentation drawings, plot plans, details, loop drawings, data sheets, standards, isometrics, manuals etc.) as per ISO 9001:2008 Quality Management System, PMS.

Register, log, distribute, track, issue, maintain and control office and drawings.

Maintain document logs for correspondence, material approval submittals, shop drawing, RFI / BFA (incoming & outgoing).

Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material & shop drawing submittals and Filing etc. Qualifications

Bachelor of Commerce (B.COM) North Maharashtra University Jalgaon June-2006 To Aug-2009


Certificate in MS Word & Excel Training

Certificate in AutoCAD Training,


Copy typing 45wpm / Oral typing 40wpm

Proficient user of Microsoft Word, Excel, Powerpoint and Outlook

Accurate data entry

Basic bookkeeping (SAGE)

Strong complaints resolution skills

Full range of Document Controller & admin duties (filing, copying, scanning, faxing, handling calls, managing calendars etc)

Personal Details

Name :Saud Saeed Dandekar

Nationality :India

Religion :Islam

Date of Birth :20-04-1989

Iqama No :243-***-****

Marital Status :Married

Languages Known :Eng, Urdu, Hindi, Arabic, Writing and Speaking.

Mobile Number :+966-057-3368984

Email Address

Contact this candidate