Mamie Robinson Simmons

**** ****** ***** **., ****, TX 77494

Cell Phone: 832-***-****

E-mail: adzqdp@r.postjobfree.com

OBJECTIVE

To become gainfully employed with a business where I will be able to use my abilities and potential to full capacity, resulting in overwhelming success.

WORK HISTORY

11/21-06/22 Choice Fasteners

Document Control Specialist

Handled and processed all MTRs for the company.

Worked with customers and vendors to ensure that the product information was correct.

Worked with the internal sales team to ensure MTRs were processed in a timely manner (with shipment).

When merchandise was received, I made sure that it was entered correctly in the processing system.

03/20-11/21 Dan-Loc Group

Document Control Specialist

Handled and processed all MTRs for the company.

Worked with customers and vendors to ensure that the product information was correct.

Worked with the internal sales team to ensure MTRs were processed in a timely manner (with shipment).

When merchandise was received, I made sure that it was entered correctly in the processing system.

02/19-09-19 Worley (Keystone Pipeline Project)

Document Control Lead

Handled all vendor documentation from the customer to the engineering group.

Updated document management procedures.

Verified all information on the incoming and outgoing documentation.

Worked closely with the PM and Mangers to ensure they understood the processes and procedures.

Attended all Leads Meetings to make sure all procedures were being met and to train other document controllers.

03/18-09/18 Welded Construction Co. (MXP Pipeline Project)

Document Control Lead

Handled all construction steep slope plans for huge pipeline project.

Processed all CORNs and Change Requests for pipeline project.

Verified information on engineering documentation from construction management group.

Worked closely with PM to ensure that all signage was available for construction superintendents.

Communicated with the Client Document Control Team on pertinent construction documentation.

02/15 – 01/17 Columbia Pipeline Group

Project Support Analyst

Assist in the preparation of bid documents.

Initialize and track vendor invoices, change orders, service authorizations, purchase orders, retainage and reimbursements to assure adherence to agreed upon payments, schedules and terms.

Verify and process invoices, pay certificates, retainage, etc. for payment.

Work with other project functional groups to coordinate accruals.

If the scope of work changes I have to create the change in ProTool as required.

Establish and administer Sharepoint sites to store project information online for the Project Team.

Maintain an in-depth database on the project development (non-financial) status of all projects during the project life cycle.

Generate status reports using Data Warehouse and other proprietary software.

Utilize supply chain to order construction materials and supplies as needed under direction of project manager.

Maintain records to gather pertinent information and data necessary to create report package to meet Federal Energy Regulatory Commission (FERC), Department of Transportation (DOT) and company guidelines.

Train team members on the use of all software as needed and provide day to day support.

I have excellent problem solving skills relevant to the software and its’ operation.

I am very detailed oriented and have the ability to work independently of in a group to achieve the project’s required goals.

I am able to prioritize goals and multi-task to get more than one goal accomplished in a timely manner.

06/12 – 01/15 Anadarko Petroleum Co.

Sr. Document Control Specialist

Establish and implement document management processes and procedures for engineering and supplier data management.

Train team members on document management processes, procedures and technology and maintain a refresher course curriculum.

Work a variety of project types, such as new builds, expansion, maintenance for various asset types, e.g. onshore pipelines, gas plants, compressor stations, and refineries.

Process transmittals on a daily basis to and from the client and contractor. Check them carefully for accuracy and to make sure they meet the Document Control Procedure (DCP) requirements and specifications.

Work with the Document For Operations (DFO) Coordinator to make sure that all of the data books are correct and ready to turn over to operations.

11/11 – 4/12 Shell Exploration International Production Co.

IM/DC Lead

Provide Information Management leadership on project by coordinating activities of Project Management Team (PMT), Document Control Teams (DCTs) and Document For Operations (DFO) Coordinator and reporting status to Project Quality Manager (PQM).

Develop Information Management Plan for project and coordinated overall resources to support plan (e.g. specifications, procedures, central files, assignment of Document Control Coordinator (DCC) areas of responsibility)

Ensure overall lists required to manage Document Control activities are maintained (e.g. Master Document Registers (MDRs), Simple MetaData Registers (SMDRs) and exception reports provided by contractors, key contracts and unresolved issues)

Assist Project Management Team (PMT) with project-level issues related to Document Control (e.g. clarify Document Control requirements, resolve Information Management issues)

Prepare a comprehensive set of Document Management (DM) procedures and departmental work instructions.

Identify and provided Information Management and Document Control resources to support project teams.

Recognize and work toward close-out milestones within the project.

Maintain focal point between the project and the client team to ensure seamless and timely transfer of project documentation.

Accurately allocate and control the numbering of documents and drawings produced on the project.

Excellent understanding of Document Control systems and processes.

Excellent keyboarding skills and several Electronic Document Management Systems (EDMS’).

Ability to communicate effectively at all levels.

Maintain Information Management processes including performance measurements, updating procedures, assessment of contractors and reporting results.

Manage the development and maintenance of performance targets and goals.

04/11 – 09/11 Urenco USA (Nuclear Power Plant Project)

Document Control Supervisor

Supervise, train and direct a group of document controllers in the work plans section.

Develop short and long term resource plans for DCC group to support

engineering construction on the project.

Responsible for making sure that all company document control policies and procedures are followed.

Maintain project document control processes and reporting.

Implement standard working practices for my group.

Recognize and work toward all milestones within the project.

Resolve procedural issues in a timely manner.

Assign tasks to junior staff so that all milestones are met in a timely manner.

Complete requests, searches and queries from all project personnel.

Facilitate meetings relating to work plans with my group.

Perform all supervisory and administrative duties required for the team.

Evaluate DM personnel.

06/09 – 04/11 Trow Engineering Consultants (Keystone Pipeline)

Document Control Manager

Supervise, train and direct all personnel involved in document control.

Develop short, medium and long-term resource plans for DCC group to support delivery of project in a timely manner.

Responsible for ensuring that the documentation process is carried out within agreed timescales.

Maintain project document control process (i.e. tracking and reporting on project document status).

Develop and Implement standard working practices.

Recognize and work toward close-out milestones within the project.

Maintain focal point between the project and the client team to ensure seamless and timely transfer of project documentation.

Resolve procedural issues in a timely manner.

Assign work tasks to more junior staff to achieve targets/milestones.

Liaise with engineers, clients, suppliers or third companies as required.

Complete requests, searches and queries from any project personnel.

Accurately allocate and control the numbering of documents and drawings produced on the project.

Facilitate meetings relating to operation interfaces of DM.

Prepared a comprehensive set of DM procedures and departmental work instructions.

Perform all supervisory and administrative duties required for the DM Team.

Manage DM personnel annually.

Provide excellent customer service to DM Team and customers.

Excellent understanding of Document Control systems and processes.

Excellent keyboarding skills and several EDMS’.

Ability to communicate effectively at all levels.

11/07 – 06/09 Conoco Phillips (Wood River Core Project)

Document Control Supervisor

Provided Information Management leadership on project by coordinating activities of PMT DCTs and DFO Coordinator and reporting status to PQM.

Developed Information Management Plan for project and coordinated overall resources to support plan (e.g. specifications, procedures, central files, assignment of DCC areas of responsibility)

Ensured overall lists required to manage Document Control activities are maintained (e.g. MDRs, SMDRs and exception reports provided by contractors, key contracts and unresolved issues)

Assisted PMT with project-level issues related to Document Control (e.g. clarify Document Control requirements, resolve Information Management issues)

Ensured PMT Electronic Document Management System (EDMS) was effectively utilized to support project execution, commissioning, start-up, and operations

Maintained Information Management processes including performance measurements, updating procedures, assessment of contractors and reporting results.

Developed and administered Information Management Processes and supporting tools.

Supervised Information Management & Document Control staff.

Identified and provided Information Management and Document Control resources to support project teams.

Endorsed standard information management and document control documentation.

Ensured functional performance of integrated systems for project data, documents, and records.

Developed document control lesson plans, aids, and material for induction and training.

Maintained and audited the DM team performance against the agreed Service Level Agreement.

Communicated with project groups and third parties to agree standards systems, handover and close-out of project activity met the client requirements.

Facilitated meetings relating to operation interfaces of DM.

Managed a coordinated approach to resolving procedural issues in a timely manner.

Managed coordinating complete and timely project close-out/handover/archiving activities.

Set-up and maintained the EDMS.

Managed system administration.

Managed the development and maintenance of performance targets and goals.

Trained all project personnel in the use of the EDMS, Info Works and Livelink.

Maintained project reporting on all DM status.

09/05 – 10/07 Saipem America (Mad Dog Project)

Document Control Lead

In this position I was the Document Control Lead for three (3) large off-shore projects. I handled all of the incoming and outgoing engineering documents for a group of 8 engineers and 3 managers. I was responsible for making sure the turn-around for the documents was according to the due dates.

Attended all weekly project meetings to stay abreast of all activities involving procurement and engineering.

I entered all documents in the documentum system and e-Room.

Was the front line person for the projects with our client’s document control groups.

Handled incoming calls in reference to project documents and maintained all of the filing systems for the project documents.

05/05 – 08/05 Cameron Offshore Systems

Document Control Coordinator

Handled all documentation for two huge projects.

Submitted documentation electronically via Documentum.

Updated documents for customers and engineers before submittal.

Maintained files for engineers and customers documents.

Answered all incoming calls in reference to project.

Attended group meetings to stay abreast of information relative to projects.

05/05 – 05/05 W. H. Linder & Associates

Document Control Coordinator

Worked with engineering group to submit documents to vendors & customers.

Answered phone calls relative to project concerns from customers.

Maintained project files for documents and drawings.

Worked closely with customers in reference to project matters.

01/05 – 03/05 Transocean Engineering

Document Control Coordinator

Was responsible for all incoming drawings and documents from the drafting engineers.

Verified that the drawing numbers had never been used before by checking the Access Database.

Once the drawings were complete, I entered them in to the Central Engineering Database and linked them to the drawing on the network.

I handled all daily filing in Central Engineering Records.

Submitted all electronic documents via Documentum.

10/03 – 12/04 Heavy Construction Systems Specialists

Customer Service Associate

Handled all customer calls for Texas and the Midwest United States.

Verified receipt of new software.

Explained upgrades, training classes, seminars, and regional user’s groups.

Had to up-sale products to customers in my area.

Answered incoming calls when receptionist was unavailable.

Completed special projects as assigned.

12/01 – 08/03 Varco International (Now: National Oilwell Varco)

Sr. Project Administrator/Document Control Coordinator

Responsible for all administrative documentation for two large drilling rig projects.

Created and monitored all grant proposals for the projects.

Created all change orders relating to the projects and submitted them to the contractor for approval and monitored the payments within the specifications of the grants.

Created and continually updated all spreadsheets for the Corporate Project Managers of each project, notifying them of the status of the grants.

Scheduled weekly conference calls to discuss issues and status of each project.

Maintained information in the Access Database on each project.

Scheduled and coordinated all meetings with Corporate Project Managers, Engineers, and the contractors for each project as necessary.

Made travel arrangements and hotel accommodations for Corporate Project Manager.

Ordered and maintained office supplies for the Project Management Department.

Prepared all invoicing for change orders and milestone payments.

Maintained all departmental confidential files for customers and employees.

Maintained and documented spreadsheet with each employee’s vacation & sick time.

02/01 – 10/01 Equilon Lubricants

Sr. Administrative Coordinator

Was responsible for administrative duties for V.P. of Customer & Sales Services and eleven managers & supervisors.

Scheduled all meetings and prepared all PowerPoint presentations for those meetings.

Made all travel arrangements for the department.

Typed all memorandums and documents for the department, handling each with confidentiality.

Was responsible for bi-weekly payroll for the entire department.

Answered all calls from customers needing invoice corrections for the department and provided back-up documents for them or transferred them to a collection representative.

Handled all parting validations for the department.

Was responsible for document control for the department.

EDUCATION

Hobbton High School HS Diploma

Shaw University 3 yrs. towards BS in Math/Computer Science

COMPUTER SKILLS

Microsoft Word, Excel, PowerPoint, Microsoft Project, Access, SharePoint, SAP, EDMS – LiveLink, Documentum, CoreWorks, Encompass, Primavera

AWARDS RECEIVED

Employee of the Year – 2 years in a row.

PERSONAL REFERENCES:

Carolyn Penrice Rex Largent

281-***-**** 618-***-****

3222 Village Pond Ln 4 Fox Mill Ct.

Fresno, TX 77545 Maryville, IL 62062

Iristine Robinson

281-***-****

6803 Dolan Bluff Ln

Richmond, TX 77469

Contact this candidate