Accounts Payable Specialist

Debra Ciufo

ACCOUNTING SPECIALIST

Mesa, AZ 480-***-**** ********@*****.***

PROFILE

Known for accuracy, attention to detail and timeliness in managing functions for a diverse industry of employers. A/P career spans 20 years of experience in manufacturing, retail, higher education and other industries and has included accountability for the processing of up to 20,000 invoices ($1M) per month. WORK EXPERIENCE

Nash Powersports 08/2019 – PRESENT

Petsense LLC

03/2013 – 08/2019

Accounting Specialist

• Payment of all operating expenses for 5 stores.

• Monitor accounts for incoming payments.

• Perform verifying, classifying, computing, posting and recording accounts • receivable data.

• Verify discrepancies.

• Post journal entries for inter-company and pay on bank side for payments.

• Respond to and resolve clients’ billing issues and questions.

• Prepare and manage bills, invoices and banking on PNC..

• Reconcile the accounts receivable ledger.

• Make sure that all payments are properly posted.

• Assist in preparing detailing accounts receivable status

• Reconcile monthly statements and communicate with vendors regarding any discrepancies.

• Pull weekly Debits/Credits and Holdbacks quarterly for 32 OEM’s and Returns. Code them to the proper Gl codes before submitting for approval. Desert Title Ach payments and Title Fees. Research customers on payments for refunds.

• Assist in closing procedures for the month end.

Accounts Payable Specialist

• Ensured the timely and accurate processing of vendor invoices and payments. • Processed more than 200 invoices per week.

• Pulled invoices from EDI system and reconciled with what was received at store level. • Reconciled monthly statements and verified all credits due had been received. • Communicated with store managers regarding any discrepancies in inventory versus what the vendor billed.

Debra Ciufo

ACCOUNT ING SPECIALIST

Mesa, AZ (480) -201-9606 ********@*****.***

WORK EXPERIENCE (continued)

Ridenow Powersports 11/2012-02/2013

Scholastic/Groilier, Inc. 04/1998-09/2011

SKILLS

Microsoft Office

CONCUR

Oracle

SAP

JD EDWARDS

EVO LIGHTSPEED

Quickbooks

EDI Systems

Accounts Payable Specialist

• Entered invoices into system.

• Cut checks for new VIN#’s that come in daily and send out to be mailed to stores. • Performed weekly check runs for payment of invoices to vendors. • Issued checks for warranty cancellations and balanced at end of each day.

Accounts Payable Specialist

• Handled daily A/P processes; supervised A/P clerks; managed vendor/supplier relations; and oversaw the timely, accurate processing of invoices, purchase orders, expense reports, credit memos and payment transactions.

• Maintained adherence to corporate, accounting and GAAP standards; addressed escalated issues from employees and vendors regarding accounts payable; and ensured accurate and compliant A/P files and records in accordance with company policies and government regulations.

Key Results:

• · Managed the accurate and timely processing of up to 20,000 invoices ($1M) per month for large, multi-site organizations. Assessed and closed A/P sub-ledger on a monthly basis, validated content and resolved various issues.

• · Implemented next-generation technologies and process automations (including new EDI and ERP systems) to foster an environment of continuous improvement. Trained users and served as the primary "go-to" troubleshooter on these new systems, which propelled efficiency gains and significant time- and cost-savings.

• · Facilitated "no-fault" internal and external audits as a result of sound recordkeeping and thorough documentation.

• · Instituted thorough cross-checking of pack-lists, receivers and invoices that halted a previous history of thousands of dollars in overpayments to suppliers. • · Renegotiated payment terms with dozens of suppliers/vendors from Net 7 to Net 60 days for manufacturer emerging from bankruptcy. Improved cash flow and helped facilitate company's return to profitability.

• · Composed effective accounting and ad-hoc reports summarizing A/P data for supply chain, HR and other departments.

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