VIRGINIA

HAHN

adzpi4@r.postjobfree.com

510-***-****

Fremont, CA 94536

Administrative assistant and office manager with advanced writing and communication skills. Published writer, experienced in business travel, catering, large and small groups, calendaring, meetings, facilities coordination, telephone, mail and shipping.

PROFESSIONAL SUMMARY

RAHI SYSTEMS / WESCO - Administrative Assistant

11/2021 - 01/2023

TEGILE SYSTEMS / WESTERN DIGITAL - Office Manager

05/2014 - 01/2019

Document Control Specialist

WORK HISTORY

Duties included heavy business travel where I managed and reduced travel expenses for hotels and flights

•

Front desk- making visitors and clients feel welcomed and valued

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• Events / meetings, catering

• Shipping, mail scanning, distribution

• Customer inquiries

• Maintaining breakrooms, supply inventory

Duties included Supporting the Exe Admin and other execs

•

• Scheduling, hotels, transportation

Facilities: shipping and receiving responsibilities, meeting-set-ups, vendors, contracts, building repair scheduling, maintenance, janitorial oversight

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• CateringEvents, MeetingsOff sites,

• Maintaining Conference Rooms, Kitchen and Printers,

• Ordering Supplies

The QA Department for a Fremont based medical

manufacturing company my duties included: Document Control, revision history, training files, maintenance,

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SKILLS

• Technical Skills:

• Outlook

• Word

• Excel

• PowerPoint

• PDF

• Travel coordination

• Meeting arrangements

Mills College

Master of Arts: English

Mills College

Bachelor of Arts: English/ Art

History

Microsoft Office Training

G-Suite First Aid CPR

EDUCATION

KLA-Tencor - Administrative Assistant to Vice President KLA-TENCOR - Main Lobby Receptionist/Project Manager 01/2001 - 01/2003

VTA BART - Office Support/Technical Writer

general department support, copying scanning

documents and shipping

Maintained spreadsheets for electronic training files, Access database for document revision, document

formatting

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Prepared expense reports, produced Word, Excel, Visio and PowerPoint documents: charts, photos, animations and sounds

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Procured visas, passports, made travel arrangements on behalf of managers and engineering staff members

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Cleaned up out-of-date distribution lists in Outlook, resulting in less duplicated communications and better targeted e-mails

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Worked with Facilities to improve system for setting up new-hires

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Wrote and updated security procedures, regulation, and training manuals; supported Director of Global Security in administrative capacity

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Maintained supplies, logs, and records pertinent to visitor and call volume

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Greeted visitors in corporate lobby and insured that contacts were notified and visitors received directions if necessary

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• Issued computer visitor/security passes

• Manned telephone switchboard

Worked with HR to help interviewees meet up with

recruiters or other employees

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• Signed for packages and mail

• Contacted employees for deliveries and visitors

• Helped write Security Manuals and training books Formatted/edited contract documents and technical

specifications,

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Worked with engineering staff to ensure project and distribution deadlines were met

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