Administrative Assistant Project Manager
Resume:
VIRGINIA
HAHN
*****@*******.***
Fremont, CA 94536
Administrative assistant and office manager with advanced writing and communication skills. Published writer, experienced in business travel, catering, large and small groups, calendaring, meetings, facilities coordination, telephone, mail and shipping.
PROFESSIONAL SUMMARY
RAHI SYSTEMS / WESCO - Administrative Assistant
11/2021 - 01/2023
TEGILE SYSTEMS / WESTERN DIGITAL - Office Manager
05/2014 - 01/2019
Document Control Specialist
WORK HISTORY
Duties included heavy business travel where I managed and reduced travel expenses for hotels and flights
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Front desk- making visitors and clients feel welcomed and valued
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• Events / meetings, catering
• Shipping, mail scanning, distribution
• Customer inquiries
• Maintaining breakrooms, supply inventory
Duties included Supporting the Exe Admin and other execs
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• Scheduling, hotels, transportation
Facilities: shipping and receiving responsibilities, meeting-set-ups, vendors, contracts, building repair scheduling, maintenance, janitorial oversight
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• CateringEvents, MeetingsOff sites,
• Maintaining Conference Rooms, Kitchen and Printers,
• Ordering Supplies
The QA Department for a Fremont based medical
manufacturing company my duties included: Document Control, revision history, training files, maintenance,
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SKILLS
• Technical Skills:
• Outlook
• Word
• Excel
• PowerPoint
• Travel coordination
• Meeting arrangements
Mills College
Master of Arts: English
Mills College
Bachelor of Arts: English/ Art
History
Microsoft Office Training
G-Suite First Aid CPR
EDUCATION
KLA-Tencor - Administrative Assistant to Vice President KLA-TENCOR - Main Lobby Receptionist/Project Manager 01/2001 - 01/2003
VTA BART - Office Support/Technical Writer
general department support, copying scanning
documents and shipping
Maintained spreadsheets for electronic training files, Access database for document revision, document
formatting
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Prepared expense reports, produced Word, Excel, Visio and PowerPoint documents: charts, photos, animations and sounds
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Procured visas, passports, made travel arrangements on behalf of managers and engineering staff members
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Cleaned up out-of-date distribution lists in Outlook, resulting in less duplicated communications and better targeted e-mails
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Worked with Facilities to improve system for setting up new-hires
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Wrote and updated security procedures, regulation, and training manuals; supported Director of Global Security in administrative capacity
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Maintained supplies, logs, and records pertinent to visitor and call volume
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Greeted visitors in corporate lobby and insured that contacts were notified and visitors received directions if necessary
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• Issued computer visitor/security passes
• Manned telephone switchboard
Worked with HR to help interviewees meet up with
recruiters or other employees
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• Signed for packages and mail
• Contacted employees for deliveries and visitors
• Helped write Security Manuals and training books Formatted/edited contract documents and technical
specifications,
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Worked with engineering staff to ensure project and distribution deadlines were met
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