Emmagene Swann-Marshall

*** * ****** **.

Apt. **3

Wilmington, DE 19801

Qualifications

Executive Assistant with experience and expertise in assisting high-level managers accomplish mission objectives. Excels in grammar, computer skills, office management, customer service, and managerial supervision skills, with excellent organizational skills and attention to detail.

Professional Experience

2022 – Present - Administrative Assistant – CNC

Chickasaw Nation Industries, Inc.

2600 John Saxon Blvd.

Norman, OK 73071

• Assists the Civil Nuclear Credit (CNC) Program Manager and staff with administrative tasks. Includes but not limited to the following: scheduling meetings; meticulous management of calendars and emails of staff and program; domestic travel; devise and review of correspondence; strategic planning for employee retreats and CNC annual meeting; and daily communication with program office and DOE personnel. 2019 – 2022 Executive Assistant to the Deputy General Counsel (DGC)

(Contract Change) Bloomsburie, LLC/U.S. Department of Energy, Arlington, VA Government Contract Company Supporting the United States Department of Energy Executive Assistant to the Deputy General Counsel (DGC) C&S TYL, Inc. / U.S. Department of Energy (DOE), Stockbridge, GA Government Contract Company Supporting the United States Department of Energy

• Serves as the principal point of contact and front-line support for DOE senior executives, senior General Counsel staff and senior Departmental officials who seek the Deputy General Counsel to resolve issues.

• Obtains Deputy General Counsel concurrences for planned actions, or receive guidance on choosing appropriate courses of action. Determines if issues are sufficiently critical to require the Deputy General Counsel's immediate attention.

• Refers matters to the appropriate General Counsel official, and assures that decisions made subsequently by the Deputy General Counsel are fully conveyed and memorialized as necessary. A high degree of tact and diplomacy is required, both to obtain information and to limit demands on the Deputy General Counsel's time.

• Receives and conveys electronic communication to/from the Deputy General Counsel, and prepares responses either electronically or by hard copy based on oral dictation from the Deputy General Counsel, the General Counsel, or other members or attorneys of the immediate office of the General Counsel, as circumstances may require.

• Establishes priorities at own discretion; prioritizes appointments, invitations to meetings, or speaking engagements on own initiative. Ensures briefings are scheduled for the Deputy General Counsel on matters to be considered before a scheduled meeting. Documents commitments required for the Deputy General Counsel during meetings; informs staff of commitments, and arranges for implementation.

• Accomplishes tasks in the GC Concurrence Actions program, overseeing all functions related to the development and approval process for official documents requiring the concurrence, approval, or signature of the Deputy General Counsel. This includes ensuring policies and procedures are followed for the proper development and presentation of correspondence, decision memoranda, external requests for concurrence, and other documents.

• Reviews all decision documents prior to submission for proper formatting, grammar, and sentence structure, in addition to reviewing the substance of decision documents for consistency with other documents, GC positions, and Departmental priorities. Makes regular use of the Department’s eDOCS system for entering controlled correspondence and other documents, directing the assignment of documents to the appropriate GC office(s), establishing and enforcing due dates, and preparing weekly reports.

• Organizes and maintains the schedule of the Deputy General Counsel and coordinates the Deputy General Counsel's schedule with that of the General Counsel and other senior members of the Office of General Counsel, frequently requiring direct communication with high level officials within the Government and private sector. 2009 – 2020 Executive Administrative Assistant/Government Contractor Eagle Research Group, Inc. / U.S. Department of Energy (DOE), Hilliard, OH

• Liaison, management analyst, and administrative support for Federal staff. Coordinate travel (domestic & international).

• Served as liaison between Departmental POC’s by coordinating conference calls, scheduled meetings, video teleconferences, coordinated visitor access, and congressional briefings as well as provide quality control review correspondence.

• Compose and grammatical review of various forms of communication. Input correspondence from internal/external sources into tracking database for concurrence packages from all DOE departments with vested interests, and follow up to ensure appropriate coordination occurs. Serve as team point of contact and for facilitating release of final correspondence.

• Consistent dialogue with program analysts and other administrative staff personnel to foster teamwork and collaboration.

• Technical review and quality assurance of travel documentation.

• Utilize ATAAPS (Time & Attendance), CONCUR/FTMS/eCC (Domestic & Foreign Travel) 2005 – 2009 Executive Secretary

Southern Maryland Electric Cooperative, Inc. (SMECO), Hughesville, MD

• Management analyst/administrative support to the CEO, Board of Directors (15), Board attorney, and senior staff.

• Quality assurance of correspondence.

• Operating budget management.

• Strategic planning.

• Customer service support.

• Travel and training coordinator.

• Coordinator for senior staff, Board of Directors, and Cooperative meetings.

• Daily communication via personal contact, telephone, electronic and written communication.

• Mentor for Charles County Board of Education, providing educational instruction and counsel services to elementary and middle school students 1992-2005.

1990-2005 Department Secretary

Southern Maryland Electric Cooperative, Inc. (SMECO), Hughesville, MD

• Liaison, management analyst/administrative support to the COO of Engineering & Operations.

• Management Supervisor.

• Human Capital liaison (created personnel development plans; defining goals and objectives; conducted personnel evaluations).

• Correspondence control.

• Coordinator/Processor for time and attendance.

• Developer of presentations and progress reports.

• Operating budget planning and management.

• Coordinator for the division’s training and travels.

• Recording Secretary for SMECO meetings.

• Electronic procurement.

• Developed an electronic catalog system as a repository for Standards Committee meetings, since its conception in 1945. This system saved the company considerable time and expense in research. Awarded bonus and commendation for this accomplishment.

1984-1990 Secretary (Freedom of Information Privacy Acts) Federal Bureau of Investigation (FBI), Washington, D.C.

• Provided administrative and secretarial support to 25 special agents.

• Time and attendance management.

• Confidential correspondence control.

• Procurement of office supplies.

• Utilized telephone, computer, etc. to facilitate office functions.

• Management analyst of FOIPA documentation.

• Prepared monthly statistical reports regarding division’s accomplishments. Security Clearance: Q

Software experience: (Windows) Microsoft Office suite, Adobe X Pro, Acrobat, SharePoint Education:

Henry E. Lackey High School – Indian Head, MD

College of Southern Maryland (CSM) - La Plata, MD

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