Governmental Accounting

Education

Michigan State University, East Lansing, Michigan 48824

Bachelor of Science in AgriBusiness Management

Lansing Community College, Lansing, MI 48933

Accounting Courses – Fourteen Semester Credits

Experience

Accountant Manager 14 July 2021 to Present

State of Michigan, Department of Education, Office of Financial Management, Lansing, MI

Evaluate and verify the values of MDE’s (Michigan Department of Education) balance sheet items and record adjustments in accordance with Generally Accepted Accounting Principles (GAAP).

Develop, revise, and implement guidelines for maintaining and reconciling accounts receivable transactions during the year-end close process.

Determine necessary write off of uncollected receivables and payables.

Review and approve complex accounting entries and journal vouchers.

Oversee appropriate accounting entries necessary to correct accounting errors and make the determination of the correct journal entry format.

Review trust fund expenditure journal entries to record activity and draw documents and request funds from the investment management firm.

Evaluate and verify employee performance through the review of completed work assignments and work

techniques, identify staff development and training needs, complete and sign service ratings.

Assign, approve, and review work of my direct reports and approve time off requests.

Develop guidelines for the creation and maintenance of profile elements, accounting templates, and payroll codes for new or existing federal awards and other funding sources.

Reconcile federal award revenue and expenditures to ensure all reclassifications of administrative expenditures and sub-recipient grant payments have posted and revenues have been fully drawn before the award end date.

Complete the annual Schedule of Expenditures of Federal Awards (SEFA) and indirect cost rate proposal.

Review and approve guidelines for reconciling activity on CEPAS (Centralized Electronic Payment Authorization System) applications, verify monthly revenue collections, transaction volumes, and fees.

Prepare monthly federal award status reports for presentation at Financial Manager meetings.

Accounting Specialist 13 April 2019 to July 2021

State of Michigan, Department of Technology, Management, and Budget, Lansing, MI

Responsible for year-end closing process involving revenue accounting to insure all revenue is distributed into the proper accounts by appropriation and fund.

Responsible for the complex coding of federal revenue, using established department and State of Michigan policy and GAAP accounting principles.

Compiles and prepares year-end reports for OAG (Office of Auditor General) that will be incorporated into the SOMCAFR, the State of Michigan Comprehensive Annual Report.

Prepare various journal vouchers to adjust federal/state share or transfer expenditures/revenues to various appropriations based on closing analysis.

Prepare year-end entries to unearned receipts payable and deferred revenue.

Prepare year-end accounts payable, accounts receivable, and encumbrance entries.

Acts as the liaison for ACS Military and Veterans’ Affairs to other state agencies and DMVA personnel

including both Veterans Homes and the Michigan Veterans Affairs Agency (MVAA).

Monitor DMVA’s Undistributed Receipts for all EFT revenue coming in from the Department of Defense,

Veterans Administration and Medicare 3rd party provider reimbursements, and reclassify and distribute as

necessary in a timely fashion.

Run reports and SIGMA BI queries to ensure that revenues match expenditures by line item, including

appropriation year.

Liquidate and monitor Accounts Receivable EFT revenue and properly record prior year and unearned

revenue.

Responsible for receipts processing for Central Agency and Michigan Veteran’s Trust Fund

Process various interagency payments via journal voucher

Oversee the issuance of manual warrants and replacement warrants as requested by Central Office. Maintain a spreadsheet by fiscal year and ensures that the proper journal entries have been made into SIGMA.

Research, compile and prepare data for quarterly payment request of departmental unemployment compensation. Prepare financial statement showing appropriate allocation of expenditures and forward correspondence to appropriate personnel for processing of payment.

Research, compile and prepares data for monthly workers compensation charges. Analyze expenditures and prepare correspondence for their correct departmental distribution. Process the necessary transactions in SIGMA.

Research and follow the proper procedures as defined by Treasury, DMVA and DTMB in cancellation and possible replacement of cancelled warrants in a timely manner. This is very critical at year-end closing. This includes overseeing the Treasury Escheats process.

Research, compile and prepare data for financial studies, responsibilities, history and projection of departmental charges by central agency for DTMB IT billings.

Financial Specialist 13 January 2016 to April 2019

State of Michigan, Department of Treasury, Office of Budget and Information Technology, Lansing, MI

Responsible for the oversight of all Information Technology (IT) spending along with the preparation of documents and reports detailing the departments IT related expenditures and revenues and monitor the proper cut-off of department expenditures at year end.

Prepare the annual IT spend plan and calculate the cost allocations for the DTMB DIT-900 fee, administrative overhead, and bi-annual desktop counts.

Process the IT billings received from the Department of Technology, Management, and Budget (DTMB), prepare the monthly journal vouchers, and update the IT spending projections on a monthly basis. Prepare journal vouchers to post the quarterly administrative overhead costs and expenditure corrections as needed.

Review and approve procurement requisitions (SIGMA documents) and purchase orders for IT and Executive Office purchases.

Maintain the IT billing database and reconcile the database to the Business Objects query monthly.

Update the prior year encumbrance spreadsheet as needed and balance to the DTMB PO listing quarterly.

Assign account coding and monitor the annual spending of IT projects entered in Changepoint.

Review and update task order coding in SIGMA as needed.

Work with the Office of Accounting Services on the year end reconciliation of expenditures, purchase orders,

and establishing payables and encumbrances for IT purchases.

Reconcile the DTMB DIT-900 report on an annual basis.

Track the appropriation received as an Inter-Departmental Grant (IDG) from the Department of Transportation through the annual budgeting process.

Attend budget, IT, and purchasing liaison meetings as needed.

Recommend, implement, and streamline processes and procedures. Assist with the review and preparation of policies and procedures related to my job responsibilities. Team lead on a project to create a new policy and procedure for the inclusion of contingency funding in project budgets.

Financial Specialist 13 June 2015 to December 2015

State of Michigan, Department of Technology, Management & Budget (DTMB), Financial Services, Lansing, MI

Responsible for budget and project monitoring along with oversight of the Michigan Public Safety Communications System (MPSCS), DTMB Information Technology Investment Fund (ITIF), and DTMB Information Technology (IT) interdepartmental grants with various state agencies.

Coordinate with agencies, program staff, and DTMB Customer Services staff to develop annual IT spending plan budgets for the programs and agencies. Ensure changes in authorization, fund sourcing, payroll and economic adjustments, IT service rates, IT service utilization, and the enacted budget are incorporated in the annual budgets.

Monitor the monthly revenue and expenditures to ensure they are in line with the annual spending plan budgets and prepare periodic financial projections. Conduct regular discussions of budgetary issues with program and executive management and answer any questions the agencies and program staff have in regards to their IT services and related charges.

Coordinate and prepare summary budget information and documents from various sources of data to answer inquiries from program and executive management, agency management, DTMB Customer Services, the State Budget Office, and the legislature.

Prepare and present summary budget information periodically to DTMB executive leadership, DTMB budget officer, agency financial managers, and DTMB Customer Services general managers to assist in determining end of year budget impacts such as potential surpluses, deficits, carryforwards or other authorization and funding issues.

Review and approve program hiring requests, ITRAC requests, and purchase orders. Monitor the status of open positions and outstanding purchase orders.

Assist DTMB budget officer in reviewing agency and program Current Services Baseline (CSB) requests for inclusion in the DTMB annual budget request.

Analyze proposed new program and agency projects and initiatives to determine the impact on the budgets and/or appropriations. Develop cost estimates associated with proposed projects and initiatives or for changes in programs.

Coordinate and assist agency federal match reimbursements to the ITIF for those projects with qualifying federal match.

Propose and recommend new MAIN and DCDS coding for new ITIF projects.

Recommend, implement, and streamline processes and procedures. Assist with the review and preparation of policies and procedures related to my job responsibilities.

Financial Analyst 12 March 2014 to June 2015

State of Michigan, Department of Education, Office of Great Start Child Development and Care, Lansing, MI

Develop and monitor the Child Care and Development Fund (CCDF) grant and administrative spending plans for state and federal funds.

Monitor the monthly expenditures to ensure they are in line with the annual spending plan budgets. Work with the Office of Financial Management (OFM) to resolve issues in a timely manner. Prepare quarterly projections for management to review whether the appropriated funds will be fully spent or if there will be funds remaining at the end of the fiscal year.

Assist with developing the annual budget and monitoring the expenditures for the Race to the Top (RTT) Early Learning Challenge grant.

Review and monitor the Interagency Agreements/Memorandum of Understanding with other state agencies to ensure the budgets are in line with the annual spending plan and expenditures are consistent with the annual agreements.

Gather and analyze the data necessary to meet federal reporting requirements of the Child Development and Care (CDC) program and to ensure spending is allowable under the federal grant.

Assist with the development and implementation of budget proposals and program enhancements.

Maintain a tracking system for CDC related bankruptcy cases, which is used to provide monthly status updates to management.

Review and analyze the monthly caseload data from DHS to annual project the CDC caseload projections for budget purposes.

Assist with the development and review of State Board items, Superintendent items, and Requests for Proposals as needed.

Prepare the journal entries required to post recoupment entries into MAIN.

Assist in gathering and preparing data for audit requests as needed.

Recommend, implement, and streamline processes and procedures. Assist with the review and preparation of policies and procedures related to my job responsibilities.

Financial Analyst P11 August 2012 to March 2014

State of Michigan, Department of Treasury, Office of Financial Services, Dimondale, MI

Approve the release of Electronic Fund Transfers (EFT) payments on a daily basis in the form of Automated Clearing House (ACH) payments.

Work with agencies and financial institutions to ensure payees have received the ACH payments and assist with ACH problem resolution.

Report ACH payments, ensure compliance with ACH rules and regulations, and reconcile the ACH payments to financial institution reports on a daily basis.

Ensure wire transfer and ACH entries are properly authorized and accurate prior to approval.

Prepare monthly invoices to inter-bill various agencies for microfiche requests, warrant copies, and prisoner warrant requests.

Prepare and send out forgery claims to be researched by various financial institutions along with completing a monthly report to monitor the status of the forgery claims and follow up with the financial institutions on claims over 60 days old.

Serve in a backup capacity for certifying and authorizing the release of warrants. Assist agencies with retrieving backup documentation for warrants.

Monitor the State Treasurer’s bank accounts held at over 50 financial institutions, which includes reconciling the account analysis statements and monitoring the compensating balance and transfer schedules on a monthly basis.

Maintain banking service contract performance measurement system to monitor major contractor report findings and participate in corrective actions.

Recommend, implement, and streamline processes and procedures. Assist with the review and preparation of policies and procedures related to ACH processing.

Facilitate and prepare supporting documentation for meetings with third-party vendors, Treasury, and other agencies.

Participate on committees with other Treasury divisions and agencies to identify and make recommendations for quality improvements and to resolve bank processing problems.

Prepare reports and correspondence for management and financial institutions related to banking services and processing of ACH disbursements.

Senior Accountant January 2008 to August 2012

Lansing School District, Lansing, Michigan

Responsible for overseeing five staff in the accounts payable, accounts receivable, and grant departments to ensure all approvals have been received and invoices are paid along with deposits being made in a timely manner. Also responsible for ensuring the grant specifications are followed for all grants awarded to the Lansing School District.

Responsible for monitoring the spending on the employee issued credit cards to ensure spending is within the district guidelines along with preparing the monthly journal entry to post the purchasing card transactions into the general ledger.

Responsible for daily banking to verify account balances are correct along with monitoring cash and investments to properly invest district funds. Duties include completing ACH and wire transfers on a weekly basis as needed for cash flow along with preparing the monthly Treasurer’s report for the board.

Review departmental, building, food service and print shop budgets on a monthly basis to ensure budgets are not in a deficit and spending is coded to the correct accounts along with ensuring expenditures are in line with the approved budget.

In charge of fixed assets and ensuring the fixed asset system is reconciled for audit purposes.

Responsible for several grants to make sure applications are submitted and approved on a timely basis and to monitor spending to confirm all stipulations for the grant are followed. Also responsible for ensuring invoices are submitted and revenue is received in a timely manner.

Complete monthly and year end reconciliations for investments, food service fund, and print shop along with other reconciliations as needed for the annual audit.

Prepare and post journal entries on a daily basis and at month end to transfer funds to correct accounts

along with preparing and posting the monthly due to/due from journal entries.

Assist with staffing to ensure all staff are coded to correct building/departments and correct funding source.

Assist with the annual budgeting process for the school district’s building and departments.

Accountant January 1999 to January 2008

GreenStone Farm Credit Services, East Lansing, Michigan

Input, reconcile, and analyze client’s financial information in accounts payable and the general ledger on a daily basis.

Meet with several clients to compile financial information to input into a financial analysis program to create balance sheets, income statements, budgets, depreciation schedules, and prepare business plans.

Calculate client’s payroll along with preparing the monthly, quarterly, and annual payroll forms.

Review and update client’s fixed asset listings on an annual basis

Install and provide customer support for the computer software program offered by GreenStone Farm Credit

Services.

Prepare and send out correspondence letters and invoices on a daily basis.

Sales Representative December 1997 to December 1998

Grower Service Corporation, Lansing, Michigan

Communicate in person and by phone to many customers within my assigned territory.

Handle customer complaints and billing discrepancies, consulting with a manager to solve problems

promptly.

Developed pricing and sales promotions to gather new customer clientele for the company.

Represented the company in meetings and provided valuable information to other sales representatives.

Gathered information and organized filing to process and maintain customer accounts.

Skills

QuickBooks ProAdvisor Certification (2007)

Fund Accounting

Governmental Accounting

Grant Accounting

Budgeting

Computer Experience

Windows XP, Vista, 7, 8

Microsoft Office

2007, 2010, 2013, 2016

Groupwise

Microsoft Outlook

Microsoft CRM

QuickBooks Pro

CIMS

AgManager

BMIS/3090

Etrax

MAIN (R*Stars)

Bridge32

Bridges

Business Objects (Web Intelligence)

FileNet

DCDS

Recon

Farm Equity Manager

URSA

Changepoint

MIRS

SIGMA

Records Manager

Typing-68 WPM

References available upon request

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