Executive Assistant Vice President

Confidential

Resume of:

MARY GAYLE WILKINS

**** ********* *****

Memphis, TN 38133

901-***-**** • **********@***.***

**/**** – 06/2022 Executive Assistant to Vice President Academic Affairs Southern College of Optometry

I assisted the Vice President Academic Affairs, using Microsoft Word, Excel, Power Point, Concur, SharePoint, Publisher, Teams, Zoom and Adobe Acrobat. More responsibilities were complex scheduling, updating, and overseeing budgets, managing diverse projects, document preparation and file maintenance, setting up meetings, arranging travel, proofing syllabi, extensive prep for student surveys, payment processing of invoices and general office management. I also used custom educational software and supervised a student worker. 01/2018 – 04/2020 Assistant to Business & Economics Departments’ Chairs Rhodes College

I assisted the Chairs and Professors in the Business and Economics departments. Responsibilities were utilizing Microsoft Outlook, Word, Excel, PowerPoint, Publisher, Concur updating/managing the budgets, payment processing of invoices and expense reports using Concur/Banner. I managed all office management, office supplies, scheduling, all details of events, career fairs, lunches, catalogue entries and updates, ordered books for courses, production of classroom materials/tests and various other college-related educational tasks. I also used Banner and Workday software and supervised five student workers. 07/2016 – 12/2017 Managing Director Assistant

FedEx Express

Finance and Administration

5025 Tuggle Road

Memphis, TN 38118

I supported the Managing Director (equivalent to VP) in a challenging environment. I consistently used Microsoft Office Outlook, Word, Excel, Power Point, Publisher, Concur and Workday. I managed claims, office management, reporting, heavy calendar scheduling, data entry, edited legal documents as well as light bookkeeping, travel and expense reports in Concur. I planned all aspects of meetings, inside the office and off-site, functioned as communications coordinator and composed correspondence. I also assisted in social and community activities. I performed other miscellaneous, wide-ranging tasks and projects that demanded vigorous organizational, problem-solving, and people skills. 07/2008 – 05/2011 Executive Assistant to Chairman & CEO Ring Container Technologies

I fully supported the Chairman of the Board, CEO, and provided some assistance to VP’s. This position was typical of highest-level, executive administrative support. The company owned two airplanes and I was Confidential

responsible for coordinating flights with the crew. I used all the Microsoft Office software, scheduled, planned, and executed meetings of all sizes, arranged travel, interacted with Ring lawyers, customers and staff. I performed miscellaneous, wide-ranging tasks and projects that demanded stalwart organizational, problem-solving, and people skills. I provided office management duties for this office as well. I also assisted in social and community activities.

01/2001 - 06/2008

KPMG Peat Marwick Similar responsibilities for Partners. 3 years Sneed Insurance Similar responsibilities for Owners. 3 years HIMCO Financial Broker - Similar responsibilities. 1 year Additional Competencies Demanded in All Positions:

Skilled interpersonal and communication ability to interface with all levels of management, employees and customers

Analytical

Ability to manage time effectively

Budgets - updating, preparing, and ensuring adherence to

Initiative

Contact this candidate