HATSHEPSUT PAKEMAN-SYMISTER

adzk75@r.postjobfree.com 917-***-****

Detail-oriented administrative professional with a demonstrated track record of excellent executive support, matrixed calendar management, data analysis, domestic and international travel arrangements, and vendor management. Great interpersonal skills and self-motivated with the ability to multi-task efficiently. Strong event planning and management, scheduling, payment systems management, business writing, budgeting, expense reporting, non-profit operations management, and fundraising. Strong knowledge of business processes and their relation to technology and their stakeholders. Strong communication skills and ability to liaise with C-level leadership and collaborate with cross-functional teams. Proven aptitude for prioritizing, skilled in procurement, HR management, event planning, Microsoft Office and Google Suite, and public speaking.

WORK EXPERIENCE

Small Business Administration, Federal Government, Remote (60 HRS/Week)

Paralegal Specialist 2021-2022

Managed portfolio of 300+ clients

Completed fraud and background checks.

Contacted clients in portfolio for background checks on funding.

Assisted borrowers in correct documentation for federally funded grants and loans.

Completed and identified fraud and ID theft through investigations, resulting in recovering taxpayer money.

Secured documents confidentially for clients.

Completed portfolio reports for Management.

StoneTurn, New York, New York (40 HRS/Week)

Executive Assistant 2020-2020

Completed Conflict Checks for confidential clients. Administered Outlook email and calendar. Built virtual relationships with EAs in national offices. Completed billable time for three partners, worked on plan for Office re-occupation based on NYC Dept of Health guidelines, managed calendar using Microsoft Office Suite.

●Managed Conflict Checks

●Completed LOEs

●Managed complex billable time for three partners

TRINET HR CORPORATION, New York, New York (40 HRS/Week)

Executive Assistant to SVP HR 2018-2019

●Managed HR purchase orders and invoices

●Managed Calendar and Inbox

●Coordinated travel, volunteer events, and I-9 intake

●Completed expense reports for CHRO

●Managed and approved expenses for direct reports

●Oversaw employee benefits enrollment events

●Led corporate HR all hands meetings, volunteer events, managed calendar using Microsoft Office Suite

●Managed invoices with the Procurement department on behalf of Corporate HR

●Managed I-9 intake for new employees

BLACK ALLIANCE FOR JUST IMMIGRATION, Brooklyn, New York (40 HRS/Week)

Operations Director 2017-2018

●Developed operations plan and budget for national and regional offices

●Researched and purchased new healthcare for staff as well as researched and recommended HR programs to manage organization.

●Organized reorganization of national office, including making office compliant with state and federal laws (fire, labor, safety); organized CPR training for staff

●Automated several operations at national office, saving money in travel and resources

●Purchased and distributed equipment for national organizers/directors

●Managed and purchased travel for staff nationwide

MARSH & McLennan, New York, New York (40 HRS/Week)

Executive Assistant, Human Resources 2015-2017

●Executive Assistant to Directors of Global Talent and Learning, Diversity and Inclusion, and Total Rewards.

●Coordinated domestic and international travel

●Managed $1,500,000 spend budget through procurement cost code online system.

●Coordinated highly confidential meetings between C-level managers and Chief Human Resource Officer

●Tracked payment and set up vendor payments and contracts

●Oversaw I-9 verification for new employees.

●Managed international events (virtual and live) for HR team.

●Developed and co-authored executive assistant’s virtual training manual

PRICEWATERHOUSECOOPERS, New York, New York (40 HRS/Week)

Executive Assistant, Assurance 2012-2014

●Executive Assistant to Chief Counsel, Chief Security Officer and Chief of Risk Management and two Directors

●Coordinated travel (domestic and international)

●Managed matrixed calendars.

●Archived PwC Assurance Library

●Managed Partner’s expense Reports

●Managed high-level partners including CEO of Assurance and the Chief Security Officer. Managed meetings with extremely confidential clients.

DELOITTE TOUCHE TOHMATSU/DELOITTE TAX, LLP, New York, New York (40 HRS/Week)

Executive Assistant/Paraprofessional to Chief Strategy Officer (CSO) Tax 2005-2012

Promoted from floater while serving CEO of tax

●Coordinated domestic and international travel including securing passports and visas for CSO

●Arranged facilities and participants for off-site focus groups

●Coordinated and managed electronic room (SharePoint, E-room)

●Managed firm charge codes, bill payment, procurement, and contract management

●Served on Best Practices Committee for U.S. administrative group

●Won several Applause Awards for excellent service

●Trained to become manager of Deloitte’s first virtual rooms.

●Promoted from floater to paraprofessional within two years of starting.

PEQUOT/ANDOR CAPITAL MANAGEMENT, (40 HRS/Week)

Executive Assistant New York, New York, 2001-2003

●Coordinated meetings, travel and earnings calendars, and schedules for vice president and analysts

●Organized and assisted in research for total of ten research analysts

●Trained administrative team

●Worked with brokers from several firms to coordinate meetings

●Managed international and domestic travel (both commercial and private jet)

●Completed expenses and corresponded with high-investment clients on analysts’ behalf

●Assisted with administrative transition from Pequot to Andor Capital, acclimated new analyst to policies and procedures

EDUCATION

SAN FRANCISCO STATE UNIVERSITY,

M.A., Ethnic Studies/Anthropology (Non-Matriculated)

B.A., Journalism and Black Studies (Double Major), 1996

CERTIFICATION

Microsoft Office Certification

Technical skills

Microsoft Office Suite, Google Suite, Concur/SAP, Lotus Notes, PeopleSoft, Oracle, Dynamics, SharePoint, Salesforce

Also proficient with Cricut and Glowforge artistic products and software.

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