Nelinda Baylon

adzk1w@r.postjobfree.com +974********

Feerej Bin Mahmoud, Building 6, Abu Saeed Street Doha Education

BSIT (ACT) - Computer Technology Jun 2007 - Oct 2010 Samson College of Science & Technology, Quezon, Phillippines Bachelor of Arts Major of Information

Technology

Jan 2023 - Present

CAP College, Makati, Philippines

Online Study

Employment

PA to the CEO Mar 2022 - Aug 2023

Tivoli Group, Doha, Qatar

Provide high level confidential support to the CEO by providing a full secretarial and administrative services (Professional & Personal errands).

Acted as a first point of contact dealing with correspondence and calls.

Managed and coordinated the diary of the CEO by arranging external and internal meetings.

Handling all documents for his signature

Arranged visa requirements and scheduled appointments for both business and personal trips.

Provide assistance to the Chairman and GM as well. CAFM & Project Administrator Jun 2020 - Mar 2022

Elegancia Facililities Management, Doha, Qatar

Prepare daily analytic report of job work order from urbanise system and shared report to the team. (PPM, Reactive & Corrective)

KPI / SLA work order report preparation on monthly basis. Coordination with client - UDC for all documents required for approval such as RFI, CPC & etc.

Manage data validation of the PPM work order from system to PPM Road map.

Prepare Adhoc documents through sytem for client- UDC approval.

Supervised helpdesk operators, preparing monthly schedule, oversees the day-to-day activities and provide assistance for both client and system issues arise.

Monitoring of WO creation & closing done by the helpdesk operators and FM Supervisors.

Process staff & labor attendance, vacation leave, QID renewal and other request through SAP/ERP system.

Prepare presentation reports, memo, minutes of meeting and other administrative works.

Personal details

Date of birth

June 9, 1987

Place of birth

Philippines

Nationality

Filipino

Skills

Time Management &

Planning

Teamwork

SAP, ERP & Asset

Management System

Organizational Skill

Microsoft Dynamics CRM

System

Project Administration &

Coordination

Languages

Filipino

English

Prepare access pass documents for Amiri Guard on monthly basis.

Arrange operation team meeting on monthly basis.

Project Administrator cum FM

Coordinator

Jul 2017 - Jun 2020

Al Asmakh Facilities Management, Doha, Qatar

Coordinate with FM team for all maintenance work concern from urgent calls, mail, and walk-in complaint by the tenants. Coordination to Property Management of maintenance work schedule and access permission from tenants.

Handling ERP/SAP system for creation and closing work order, generating materials, purchase and service request. Handling quotation, Bid Analysis and project documents for FM Manager and Property Management approval.

Prepare and process documents such as Technical Report (TR), Scope of Work (SOW) & Quotation through ERP System. Managed business operation by maintaining project documents, preparing cost, inventory report and RFQ.

Process project invoices and coordinate to accounts department for billing process.

Handling attendance, leave application and report as required. Managed petty cash, expenses, meeting schedules, office maintenance and needs.

Monitor and update manpower list; such QIDs, HMC, vacation leave & clearance.

Administrator /DEO - Asset Department Mar 2015 - Jun 2017 Al Asmakh Facilities Management, Doha, Qatar

Barcode tagging of new asset deliveries.

Handling data uploading into the system (AMS) for update. In charged of disposal and replacement of old and new assets deliveries.

Maintain barcode register book keep up to date on daily basis. Prepare inventory list on property wise on weekly basis to make sure the inventory list and physical count result is accurate. Handling activities and property movement and management asset for disposal/

Manage the location update when transferring asset into the system.

Handling and checking the supplier's invoice against to PO order discrepancies & etc.

PA / Admin Assistant Nov 2010 - Jan 2015

Lifedata System Inc., Ortigas City, Philippines

Provide administrative services to the CEO, GM & Operation Department.

Manage files, record and documents into the filing system. Manage CEO & GM's calendar, travel and meeting.

Made bank withdrawal and deposit as requested by the CEO. Replenished itinerary receipts for reimbursement.

Organized meeting, scheduling and organizing catering when necessary.

Monitor and prepare attendance on monthly basis.

Training & Certificate

Microsoft Dynamics CRM Nov 2021

Enterprise Resource Planning - ERP Apr 2018

Linux Administration Workshop Mar 2013

ISO Training - Introduction to Integrated

Management System

Dec 2017

ISO 9001: 2015, ISO 14001: 2015

OHSAS 18001: 2007

ISO Training - Introduction to Integrated

Management System

Feb 2019

ISO 9001: 2015, ISO 14001: 2015

ISO 45001: 2018

Profile

Project Administrator and PA to the CEO with 10+ years extensive hands-on experience and demonstrated track and record in utilizing organizational, project management and communication skills. Driven and motivated to help the organization thrive, skilled in prioritizing and completing task, independently.

Achievements

Leader of the Year - Lifedata System Inc.

Year 2012

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