Human Resources Team Member

Rafay Ahmed

Career Objective: -

To obtain a challenging position in a leading Organization, that offers recognition and career development in exchange of dedication, maximum efforts and best performance, to join a team of professionals with a long term career development objective. Utilizing my knowledge, skills and experience.

Personal Profile: -

Name : Rafay Ahmed

Date of birth : 08 – 12 – 84

Nationality : Pakistani

Sex : Male

Marital status : Single

Religion : Islam

Visa Status : F1

Address : 4908, West Warner Ave. Chicago – Illinois 60641

Passport Number : QS 1155493

Place of Issue : Abu Dhabi, UAE.

Date of Expiry : 23-OCT-2028

Driving license : Valid U.A.E Driving license

Contact No. : +1-636-***-****

Email Add : *****.*****@*****.***, ******@*******.***,

AREAS OF EXPERTISE:-

Recruitment, Recruitment Consulting, Sourcing, Screening, Selection, Interviewing, Competency based Interviewing, Negotiating, Onboarding.

HR Development & Evaluation, Induction training and designing manual, Training & Development, Appraisals

Leadership & Communication skills, Managing projects, teams.

Administration and job evaluation, designing job responsibilities.

Networking, Client Management, Talent Acquisition & Talent Management,

Emiratization & GCC recruitments

Executive Recruitment & Head Hunting, Bulk Recruitment

Able to work under pressure, multitask and meets deadlines

Educational Qualification: -

CIPD Associate. Certificate in Personnel Practice – CIPD, Oak Wood International - (Organization in Context, Recruitment, Training & Development, Performance Management & Employee Relations, Appraisals, Coaching & Mentoring) - Feb to May 2014

Bachelor in Business Administration (BBA) Staffordshire University. UK. (2005-2009)

Bachelor in Business Administration (BBA) East West University. USA (2022 – 2024)

Professional Courses: -

Japanese Language Course held at Japan Embassy (Consulate General of Japan) Karachi, Pakistan from (2001-2002)

Managing & Influencing Project Team Member – PMP. 3 Fold Education center

Work Experience: -

From Oct 14 till 07 Dec 2020

Employer : National Petroleum Construction Company, U.A.E. - Abu Dhabi

Position : Sr. Hr. Assistant (Grade 5)

DUTIES AND RESPONSIBILITIES:

Providing an advisory and consultancy service to staff and management on human resources issues, procedures and policies in regard to employee standards, retention, legislation and guidelines.

Liaising with human resource department staff in ensuring the effective high quality delivery of the service.

Approval of Per Diem, Business Trips, allotting per diem allowance as per grades to employees traveling within or outside UAE.

Train new employees with HR practice of Recruitment & Employee relation

Responsible for providing grievance and solutions to resolve disputes/complaints. In disciplinary cases, interviews are conducted with the parties involved and appropriate disciplinary action is executed as per the company’s disciplinary code.

Responsible for processing Warning Letter for all employees as per department request as per Labor law.

Processing Escort leaves, Compassionate Leaves, Educational Leaves & settlements.

Responsible for all monthly employees leaves, issues, home loans, educational loans, educational allowances.

Responsible for tickets for monthly staff on yearly bases.

Processing End of service benefits and action sheets in WHRMS & eHRMS. Upon completion of formalities between the employee & the company, the End of Service indemnity and final settlements are calculated and Finance department is advised on the payments.

Responsible for updating employee records and their dependents as per contracts.

Responsible for exit interview, memos for leave encashment, memos to finance for final settlements,

Responsible for keeping company HR manual updated as per company policies & as per labor law. Ensure that changes in rules & regulations are clearly reflected in the Personnel Policy to keep it up-to-date and avoid redundancy. Coordinate with other GHC companies to ensure similar policies are implemented.

Responsible for Accident Insurance & Workman Determine eligibility; maintain enrolments/deletions/changes in the policy in coordination with NPCC’s Legal Advisor for further action. Coordinate with Legal Advisor and Head of Medical Services for action and death claims.

Responsible for selecting suitable candidates as per department requests internally.

Preparation of job offers.

Coordinating induction programs for new employees.

From Oct 12 to 27th April 14

Employer : Arabian Company. Kawader Human Resource Consultancy L.L.C., U.A.E. - Abu Dhabi

Position : Recruitment Consultant

DUTIES AND RESPONSIBILITIES:

Recruitment, Selection and on Boarding

Handled full recruitment cycle: screened CVs, short listed and Interviewed for junior & senior positions

Maintained relations with Clients and participated in Universities career fairs

Updated Job Descriptions and Person Specifications

Ensured that staff selection / promotion is based on the desired level of competencies as per JD’s

Finalized interview evaluation sheet with recommendations (hiring, on-hold or rejection), file and assess Assessment forms for interviewers & the candidates written exams to comply with HR auditing.

Updated recruitment records & progress reports regularly

Prepared monthly talent reports (e.g., no of vacancies, rejected offers and recruitment ratio)

Handled Induction (on-boarding) for a smooth staff integration

Providing an advisory and consultancy service to staff and management on human resources issues, procedures and policies in regard to employee standards, retention, legislation and guidelines.

Liaising with human resources department staff in ensuring the effective high quality delivery of the service.

Providing an efficient and reactive consultancy service to staff and senior management.

Submissions and preparing appraisal reports of employees.

Identifying, reviewing, and advising on tasks related to recruitment process and employment strategies.

Coordinating and participating as a selection panel member in recruitment process, including selection, appointment process, preparing reports, formatting resumes as per company standards.

Managing all activities in association with information related to employee.

Working with HR team member to ensure effective meeting of organization objectives through collaboration, openness and personal development.

Liaising with other agencies regarding the issues related to procedures and policies of human resources. Follow up for new demands of the company, negotiating with rates for man power supply, making sure for demand letters and NOC for hiring candidates from outside country

Ensure that all Candidate records are updated accurately in human resource information system Personnel data are efficiently recorded, stored, and retrieved,

Conducting performance appraisal meeting, mentor employees and team for best performance.

Making sure reporting functions are completed accurately and timely, and in accordance with established policies and federal and state regulations for Oil & Gas & Off Shore site Supply & Government Sector.

Ensure that all Company policies and procedures are adhered.

Make sure new recruiters are well trained and assisted. Management is appropriately informed.

Maintains and projects the Company’s professional reputation.

Responsible for providing clarification to all queries posed by Client.

Responsible for coordinating with PRO regarding employees’ visa/visa renewal requirements, employee’s health cards, security passes, passport requirements, employee’s medical requirements.

Assists with questions and problems courteously and promptly to General Manager and Client.

Assists in training new employees. Supports Department personnel as needed

Attends and participates in meetings as required.

From Nov 2008 to Jul 12

Employer : Al Mansoor Enterprises. L.L.C., Abu Dhabi

Position : Recruiter & Site Coordinator

DUTIES AND RESPONSIBILITIES:

Hiring candidates, internally, internationally from other countries, searching on online portal, Head hunting as per client request and necessity.

Recruiting from agencies for shutdown projects of Oil & Gas. Selecting right candidate as per nature of job and job description.

Arranging interviews of semi-skilled, multi-skilled, technicians, riggers & specialists, engineers, supervisors, Admin staff, etc with Client as & when demanded by client.

Responsible for the day-to-day requirements of all employees at respective sites.

Assisting Business Development Manager In the whole Project.

Acting as a link b/w the Client & our Organization.

Collection of Cvs, Scrutinizing CVs, Arranging Interviews of the required categories for the Client of candidates as per the requirement.

Applying for visa's getting updates and follow-up with Pro.

Updates General Manager with Visa applied, mobilization of employees, keeping and managing list of employees of AME, assisting H.O staff in their work.

Receives and screens visitors and telephone calls Act as a link between all employees at respective sites and Head Office as well as the Client (Etisalat & ADDC, ADMA, Takreer, Descon Engineering).

Receives and tracks employment applications Responsible for providing clarification to all queries posed by employees as well as by Head Office staff & Client.

Responsible for coordinating with Head Office Personnel regarding employees’ visa/visa renewal requirements, employee’s health cards, security passes, passport requirements, employee’s medical requirements or any documentation required by employee or Client at any time.

Assists in training new employees. Supports Department personnel as needed and Keeps management appropriately informed of area activities and of any significant problems.

Performs miscellaneous clerical functions and special projects as assigned. Types memos, letters, Mobilization Faxes as required by Head Office and Clients.

Responsible for coordinating with Head Office personnel regarding employees leave application requirements.

Ensure that communication between respective sites and Head Office remains open with regular contact and visits to Head Office.

Arranging meetings b/w the client and our Company with managers & top management level.

Responsible for mobilization & demobilization of employees

Responsible for Payroll functions are completed in accordance with established policies and procedures. Errors or discrepancies are promptly discovered and resolved. Ensuring that all leave salaries and tickets are received and distributed to employees one week in advance of leave commencing.

Assessing temporary employees’ performance and providing the company with the feedback of such employees.

Ensure complete compliance and corporation with all Company QMS / HSE standards personal protective equipment (PPE) is provided to and worn by all employees as per HSE policy of the Company and Client.

Ensure that all employees’ records are updated regularly and accurately human resource information system functions smoothly. Personnel data and statistics are efficiently recorded, stored, and retrieved as appropriate, Reporting functions are completed accurately and timely, and in accordance with established policies and federal and state regulations.

Ensure that all Company policies and procedures are adhered to at all times Effective working relations exist with Company personnel. New employees are well trained and assisted. Management is appropriately informed.

Maintains and projects the Company’s professional reputation.

Language Proficiency

English, Urdu.

Basic Japanese language.

Personal Attributes

Excellent communications and public relations abilities.

Ability to influence at all levels in a multi cultural environment.

Computer literate Strong typing and computer application skills. with a proficiency in MS Office, Out Look Express, Power Point, Microsoft Words, Microsoft Excel, etc.

Hire Craft, EZWare & NEAS software’s.

Good interpersonal Skills Ability to assist and support others.

Able to operate telephone, PC, copier, and other basic business machines

Customer service awareness.

Pleasant and Professional attitude.

Excellent approach towards work

Ability to adapt to different environments

Willing learner and diligent worker ( with my own initiatives and enthusiasm)

Able to establish and maintain healthy working relationships with people in course of work.

Strong level of influence and negotiation skills.

Able to work efficiently as a team member

Willingness to work additional hours in order to meet tight deadlines

Able to interpret employment legislation, policies and agreements.

Strong project management, time management, and leadership skills

Able to work alone on a broad variety of projects.

REFERENCES:

Can be furnished upon request.

Contact this candidate