Jessica Polemeni *** Huckleberry Turnpike Wallkill, NY

845-***-**** adzhnp@r.postjobfree.com

EXPERIENCED OFFICE MANAGER

Dedicated, well-organized professional with a wide range of experience supporting the executive suite, human resources, and over-all business objectives across multiple industries. Exceptionally dependable with excellent computer skills and ability to achieve goals and meet deadlines while handling multiple priorities. Reputation for organization, time management, and delivering results that surpass company goals and objectives. Utilizes world-class professionalism, excellent interpersonal skills, and communication aptitude to derive solutions from all levels of the organization.

Executive Level Support Teambuilding & Supervision Recruitment

Data Integrity & Management Reconciliation Document Management

Microsoft Office Suite Relationship Management Customer Service

Confidential Correspondence & Reporting Training & Development

Bookkeeping & Payroll- QuickBooks Desktop & Online/Sage 50 PROFESSIONAL EXPERIENCE

OCE Contracting August 2020 – August 2023

Construction Office Manager

Management of office administrative tasks for construction company including filing, printing, reporting and emailing.

Assisted with pre-qualification and re-qualification of subcontractors by managing and maintaining required documentation is complete, accurate, and up to date prior to submissions.

Produced monthly AIA Billing and Change Orders.

Setup jobs in accounting system and update job related information as needed.

Prepared and Processed hourly payroll weekly, including collecting timesheets, entering data into payroll system and ensuring that hours and pay rates are accurately charged to correct codes.

Manage Account Payable and Receivable

Reconciliation of all accounts in QuickBooks Desktop Pro.

Coded and entered daily invoices with in-house accounting software.

Kept job related documentation organized and up-to-date in paper and electronic job folders.

Ensured all new employees complete required employment documentation.

Maintained employee files including up-to-date construction certifications.

Assisted with payroll and workers’ compensation audits.

Monitored payments due from clients and promptly contacted clients with overdue payments.

Create and maintain Customer/ Vendor Relations.

Build client rapport, developing relationships with owners, developers, and bond agents.

Oversaw receiving and organizing correspondence, answered and forwarded calls and created business letters and records.

Ordered office supplies and coordinated maintenance of office equipment.

Reviewed and managed compliance of personnel records, subcontractor documentation, insurance requirements and bonds.

Jessica Polemeni Page2

KC Fabrications, Inc. December 2010 – March 2020

Office Manager

Management of office services by organized all office operations and procedures, prepared payroll, controlled correspondence, designed filing systems, and assigned and monitored clerical functions.

Coordinated human capital and HR responsibilities, including hiring, onboarding, insurance, employee benefits and training.

Designed systems and processes to ensure office runs smoothly.

Allocated and maintained the office budget, including oversight of all purchases, expense accounts, and invoices.

Used software to organize billing, track payments, process payroll and document accounts receivable.

Prepared bids and job proposals and submit to clients.

Setup meetings, write memos, organize tasks and answer phones.

Worked with clients and vendors to schedule projects.

Possessed strong multi-tasking skills, with ability to simultaneously manage various projects and schedules.

Arguello Enterprises September 2008 – January 2009 Executive & Personal Assistant

Provided full support for CEO of this small business services organization with focused on optimizing CEO’s day-to-day business and personal operations.

Managed calendar and coordinated meetings to ensure punctuality to all meetings.

Helped prioritize tasks by screening communications, including calls, email and correspondence, as well as preparing responses.

Utilized strong communications skills demonstrating poise, tact, judgment, and diplomacy in interfacing with all levels of the organization, customers, and business partners.

Tremendous success organizing and executing multiple projects – maintained all project scope within time and budget constraints.

LaTasca December 2007 – January 2009

Restaurant Manager

Leadership role overseeing success in Zagat awarded Spanish tapas restaurant and bar. Hired, trained, supervised, assigned, and terminated restaurant employees. Inventoried food products, equipment, and appliances, and procured needed supplies within budget.

Exemplary record ensuring positive guest experiences, providing exceptional dining services.

Assured restaurant maintained 100% compliance with federal, state, and local OSHA standards and liquor regulations.

EDUCATION, INTERNSHIPS & AFFILIATIONS

Mount Saint Mary College, Newburgh, New York – May 2007 Bachelors of Psychology-Dean’s List

New York Notary Public (Commission expires June 2025) O.S.H.A 10 Hr. Certification

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