Executive Assistant Data Entry
Resume:
A B O U T M E
** ***** *-***** ********* Administrative Support to multiple
reports.
Extensive Board of Directors support
Strong verbal and written communication skills
Exceptional organizational skills and impeccable attention to detail
Experienced working in fast-paced; changing environments
Ability to complete high-volume assignments and projects with minimal supervision.
Proficient in Microsoft Office software
PROFESSIONAL EXPERIENCE
OPERATION NEW UNIFORM (2023 - Present)
Executive Assistant to CEO
NYMBUS – JACKSONVILLE, FLORIDA (2022-2023)
Company Reduction in Force (Laid off)
Executive Assistant to Chief Operating Officer, Chief Compliance Officer, and Chief People Officer NATIONAL HEALTH INSURANCE AUTHORITY – NASSAU, BAHAMAS (2018 – 2021) Executive Assistant to CEO/Managing Director
KAIROS - DEBARY, FLORIDA (2017 – 2018)
Executive Assistant to CEO/Events Director
COMMUNITY CONNECTIONS, JACKSONVILLE, FLORIDA (2012 – 2016) Executive Assistant to CEO/Director - Events & Corporate Relations JACKSONVILLE CHAMBER OF COMMERCE, JACKSONVILLE, FLORIDA (2006 – 2012) Executive Assistant to Vice President/Campaigns & Fundraising PROFESSIONAL RESPONSIBILITIES
● Organize extremely complex calendars and schedules, for the CEO and Executive Leadership Team.
● Extensive domestic and international scheduling to include travel and accommodations for CEO and executives.
● Prepare expense and mileage reports, and corporate reimbursements.
● Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
● Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
● Excellent communication and time management skills; proven ability to meet deadlines.
● Draft and prepare correspondence for internal announcements, board meetings, and organizations that the CEO and the Executive Leadership team are involved with.
● Represent the company and the Executive team through great follow-through skills and sound judgment.
● Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
● Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect CEO’s style and organization policy. T J
Tammy
Jones
E X E C U T I V E A D M I N I S T R A T I V E A S S I S T A N T Phone: 904-***-****
Email:
*****.*********@*****.***
Address: Jacksonville, Florida
www.linkedin.com/in/tammy-
jones-58049237
● Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
● Coordinate all executive team meetings, retreats, and assist with staff meetings as needed.
● Work with the executive team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.
● Assist in the evaluation and selection of geographic locations for events. Participate in site visits for events.
● Negotiate with the venue on an acceptable contract on the selected property for review and approval by the CEO, committee, and Board of Directors.
● Negotiate contracts and evaluate options with a variety of vendors for events and arrange for all related services with vendors, such as decorators, audio-visual needs, signage, entertainment, etc.
● Ensure all logistical details of events including uploading presentations, volunteer coordination on-site, photography, room set-up, food, and beverages, etc.
● Working with committees to develop event programs including speakers and topics. Communicate with speakers regarding their commitment to the event and their needs relating to attending the event (i.e., A/V, reimbursement, bios, etc.)
● Submit program and event timelines to committee for review and approval.
● Manage database and registration process, including on-site registrations, to assure accurate registration data, name badges, counts for specific events, etc.
● Provide follow-up correspondence such as thank-you letters to speakers, vendors, sponsors, and volunteers.
● Develop and monitor budgets to ensure revenue and expenses are kept with established boundaries. Review financial information for accuracy, such as invoices, for services and materials.
● Ensure payments are received and recorded in appropriate databases and forwarded to the Finance department for financial tracking and processing.
● Develop and monitor timelines/promotional schedule for events, working with communications staff to ensure adequate and proper promotion.
● Collaborate with marketing partners to develop promotional materials prior to distribution, i.e., save the date, brochures, event sales brochures, on-site programs, etc.
● Provide information on the events to the development liaison for promotion on the websites and all social media sites.
● Develop and implement goals and objectives for the volunteer program which reflect the mission of the organization.
● Promote the volunteer program to gain community support and identify volunteer assignments that provide engaging, compelling volunteers.
● Develop and implement intake and interview protocols for potential volunteers to ensure the best match between skills, qualifications and interests of volunteers and the needs of the organization.
● Manage corporate/individual volunteers ensuring they receive appropriate level of instruction and supervision.
● Manage sensitive matters with a high level of confidentiality and discretion. PROFESSIONAL QUALIFICATIONS
Professional Secretary Certification Volunteer Management Certification MS Office (Outlook, Word, Excel, PowerPoint, Publisher) Salesforce Expensify G-Chat/Slack Communication Apps
Organizational management Data Entry
Online calendars Office Equipment (printers, copiers, fax) PROFESSIONAL CERTIFICATIONS
High Education Diploma High School – St. Johns College, Nassau, Bahamas (1988) University of the Bahamas (formerly College of the Bahamas) – Bachelor Business Administration (1997 - 2001) Hands on Jacksonville - Volunteer Management Certification (2012) Penn Foster – Professional Secretarial Certification (2003)
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