Dena R. Simon

Administrative Professional

Mobile: 256-***-****

Qualifications Summary

Highly motivated and dependable Executive Level Administrative Assistant with 17 years of experience supporting DoD, as both a Federal Employee and a defense contractor. Skilled at multi-tasking and maintaining a strong attention to detail of documents, correspondence, reports, travel arrangements, reimbursements, coordination of conferences and busy calendars. Employs professionalism and excellent communication skills to meet customer and company needs. Previously held Secret Clearance. Prior experience with medical transcription and terminology. Completed on-line training of Computer Skills for the Workplace (MS Office 2010) through Calhoun Community College, July 2014. Seeking opportunity to re-enter workforce.

Professional Experience

Executive Assistant, 08/2000 – 06/2005

Scientific Research Corporation (SRC), Huntsville, AL

●Executive Assistant to the Senior Corporate Vice President and Vice President of Simulation, Test, and Instrumentation Division within SRC.

●Coordinated travel, protocol arrangements, and the set up and hospitality of large customer conferences and meetings for senior executives.

●Served as liaison between employees and management and routinely interfaced with high-level customers and corporate executives.

●Processed and tracked expense report reimbursements in MS Access database.

●Maintained on-line calendar for vice presidents and coordinates scheduling with corporate headquarters and satellite offices for VTCs.

●Prepared briefing materials for corporate and customer meetings.

●Performed internet searches based information requests.

●Provided administrative support during proposal efforts, which included typing, editing, proofreading, formatting, chart development, and coordination of delivery.

●Coordinated and prepared marketing materials and represented SRC at various defense industry conferences.

●Utilized MS Access, MS Word, and MS PowerPoint to create charts, graphs, and develop and maintain database.

Secretary, 04/2000 – 08/2000

Program Executive Office, Air & Missile Defense, NAMEADSMA, Huntsville, AL

●Secretary and principal office assistant to the Contracts & Finance Division, of NATO Medium Extended Air Defense System Management Agency (NAMEADSMA).

●Thoroughly reviewed correspondence and documentation generated by German and Italian nationals to ensure grammatical correctness.

●Ensured suspenses were met in a timely manner.

●Referred calls and visitors to appropriate personnel.

●Used MS Word, MS PowerPoint, MS Access and MS Excel to create charts, spreadsheets and documents.

Technical Support Assistant, 06/1996 – 04/2000

Program Executive Office, Air & Missile Defense, Arrow Project Office (APO) Huntsville, AL

●Processed nationwide security clearances and served as POC for country

clearance submittals for overseas travel. Coordinated all travel arrangements for

U.S. organizations (government and contractor) traveling to Israel for the APO.

●Periodically traveled to Tel Aviv, Israel to provide administrative support to Arrow Field Office personnel and serve as temporary liaison to US Embassy.

Dena R. Simon

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Professional Experience (Continued)

●Met with hotel management in Tel-Aviv to negotiate hotel accommodations and amenities made available to APO government and contractor travelers within established per diem rates.

●Maintained suspense database and notified program supervisors when bi-annual job performance counseling sessions/annual job performance appraisals were due and ensured these suspenses were met on time and processed.

●Produced general correspondence, forms, reports, and specifications and ensured proper format and grammatical correctness. Utilized a wide range of office automation software to include, FileMaker Pro, MS Word, MS Excel, and PowerPoint to create charts, graphs, and develop and maintain database.

●Received and distributed incoming and outgoing unclassified and classified mail and served as classified courier. Verified that classified material was stored in GSA approved security containers and managed 6 security containers. Scheduled and managed the destruction of sensitive materials.

●Entered time and attendance on ATAAPS timekeeping system.

Education

●Completed on-line training of Computer Skills for the Workplace (MS Office 2010), Calhoun Community College, July 2014

●North Alabama College of Commerce, Huntsville, AL - 1992 received Certificate in Computerized Office Operations – 91 quarter hours

●Calhoun Community College, Huntsville, AL - 81 quarter hours, General

Achievements

●Awarded the Achievement Medal for Civilian Service, 04/2000

●Received Official Commendations 1995, 1997, 1998, 2000

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