Page * Lovelynne Rodriguez

Lovelynne Rodriguez

Building 70, Flat 17 Al Nasser, Doha Qatar

Email: adzgkn@r.postjobfree.com / Mobile: +974-******** Objective

To pursue a career in Administrative / Document Control and become part of an ever- growing innovative company with dynamic, competent and effective workforce that would and/or can cater my full potential as much as simultaneously I can contribute to the vision of the company for quality and productivity. Summary of Qualifications

With total of 17 years working experience in Philippines and Qatar. Currently working in one of the top leading professional consulting services in planning, engineering, architecture, and project and construction management. Experienced in dealing with Administrative and Document Control works in office documents settings and procedures. Excellent organizational skills and able to work under pressure, a team player and self-motivated. I can work independently with minimal supervision. With a deep knowledge in Microsoft Applications such as; Word, Excel and Power Point and well versed using Primavera Contracts Management, ProjectWise Web Server, Laserfiche and EDRMS as Document Control software tool. fic Qu

Work Experience

Associated Consulting Engineers - (ACE Qatar)

Behzad Business Center - Al Jazeera Street, Bin Mahmoud Doha, Qatar

Administrator cum Document Controller

(July 01, 2019 – Up to Date)

Supervise administrative staff and divide responsibilities to ensure performance.

Submit timely reports and prepare presentations/proposals as assigned by the Head.

Dealing with email enquiries.

Prepare tender documents and general correspondence to all Projects.

Organize and schedule meetings and events

Coordinate all activities related to the Document Control procedure.

Input document data into the standard registers ensuring that the information is accurate and up to date.

Maintain updated records of all drawings, material submittals, RFI’s, inspection request, method statement, as-built and other documents required by the project.

Provides system reports (All Pending Submittals Report, Document Submittals, Drawing Submittals, Material Approval Request, Incoming Material Report, Request for Information Report, Site Work Instruction Report, Non-Conformance Report, etc.)

Maintain important documents like confidential files, memos, faxes and others related to project.

Scans and photocopies the needed documents, drawings, etc.

Responsible for making backup hard copy for files in a systematic manner.

Assist colleagues whenever necessary.

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KEO INTERNATIONAL CONSULTANTS

C- Ring Road Almana Intersection

Doha, Qatar

Document Controller (Project Base)

(April 2, 2013 – May 30, 2019)

Project: Sidra Medical and Research Center

Client: Qatar Foundation - 2019

Project: Al Janoub Stadium - FIFA WORLD CUP 2022 Client: Supreme Committee - 2018

Project: Doha North Sewage Treatment Works

Client: Public Works Authority (ASHGHAL) - 2013 to 2017

Provides system reports (All Pending Submittals Report, Document Submittals, Drawing Submittals, Material Approval Request, Incoming Material Report, Request for Information Report, Site Work Instruction Report, Non-Conformance Report, etc.)

Updating of incoming and outgoing technical documents, submittals, drawings and correspondence in the Primavera Expedition Contract Management, ProjectWise Web Server, Laserfiche and EDRMS software.

Organize and schedule meetings and events

Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.

Process outgoing document for delivery to Supervising Consultant.

Maintain submittal log and transmittal register.

Ensure that the latest revision of submittals / drawings is updated and filed accordingly for easier retrieval.

Develops, maintains and updates the Electronic Document Management System

(EDMS).

Archiving of superseded submittals.

Monitor status of long outstanding Submittals and un-responded Drawings and report this to Engineer in-charge.

Responsible for making backup hard copy for files in a systematic manner.

Scans and photocopies the needed documents, drawings, etc.

Maintain the files and control logs as required by the project.

Perform other applicable task and duties within the scope of personal knowledge, skills and abilities.

Assist colleagues whenever necessary.

Associated Consulting Engineers - (ACE Qatar)

Almana Building, Suhaim Bin Hamad St.

Doha, Qatar

Document Controller

(August 23, 2010 – March 27, 2013)

In-charge of technical documents, correspondence and transmittal of various projects to and from contractors, designers, other consultants and clients

Manage and records incoming and outgoing documents (correspondence, drawings, project documents using Primavera Contract Management System software.

Keep audit trails on each document related to projects (revision numbers of drawings, reference code or correspondence).

Develops, maintains and updates the Electronic Document Management System (EDMS) Page 3 Lovelynne Rodriguez

Scan all incoming and outgoing documents, encode, hyperlink and register in EDMS.

Files, manages and organizes the incoming and outgoing documents in the company.

Manage all the documents Internal and External.

Ensuring that documents (correspondence, drawings, transmittals, project documents are acknowledged).

Prepare tender and general correspondence to all Projects.

Perform other duties, functions and responsibilities as assigned by the Head.

Assist colleagues whenever necessary.

Doosan Heavy Industries & Construction (EPC)

Mesaieed Industrial City - Doha, Qatar

Site Administrator

(January 17, 2009 – January 17, 2010)

Project: Combined Cycle Power Plant (CCPP)

Client: Qatar Aluminium – (Qatalum)

Organize minutes of meetings on-site.

Prepare daily report from each subcontractor.

Updating the staffs and all their respective positions to send in the Head Office.

Daily updating the total of Manpower.

Receiving mail, ordering and monitoring office supplies.

Responsible for the Daily Attendance from each department.

Organizing all documents and computer files for easy retrieval of information and for confidentiality of the company.

Files, manages and organizes the incoming and outgoing documents in the company.

Manage all the documents Internal and External.

Perform other applicable task and duties within the scope of personal knowledge, skills and abilities.

Assist colleagues whenever necessary.

Progressive Engineering & Services W.L.L.

Doha, Qatar

Administrative Assistant

(July 12, 2008 – December 17, 2008)

Answering telephone calls and transferring to appropriate personnel.

Responsible for sorting and distribution of incoming faxes.

Keep tracking all incoming and outgoing communications and documents.

Preparing invoice, petty cash reimbursement, and delivery note.

Receiving mail, ordering and maintaining office supplies.

Files, manages and organizes the incoming and outgoing documents in the company.

Perform other applicable task and duties within the scope of personal knowledge, skills and abilities.

Assist colleagues whenever necessary.

Page 4 Lovelynne Rodriguez

Pathland Development Corporation Real Estate and Developer Tektite East Tower, Philippines Stock Exchange Centre Ortigas Complex, Pasig City, Philippines

Customer Relation Assistant 1

(July 5, 2005 – December 30, 2007)

Attend to client and visitors.

Answer telephone calls and transferring to appropriate personnel.

Keep track all incoming and outgoing communications and documents.

Dealing to client regarding real estate.

Prepare documents such as representation contracts, purchase agreements, closing statements, deeds and leases.

Data entry and filing documents in order.

Coordinate with the house and lot owner pertaining to their respective accounts.

Monitoring of daily sales.

Prepares file folder for new and old clients for easy retrieval and references.

Follow up collections, also in issuing post dated checks for their monthly amortizations.

Updates client’s / buyer’s subsidiary ledger.

Filing of official receipts / invoice and other related documents.

Prepares weekly collection reports.

Reports to the Division Head all comments and suggestions.

Assist colleagues whenever necessary.

Education

College Degree:

Bachelor of Science in Hospitality Management

Saint Paul University Philippines

Tuguegarao City, Philippines

Year: 2001 – 2005

Training / Seminar Attended

Primavera Contract Management Rel 14: Business Intel Publ Edition Ed 1

(Certificate of Completion)

ORACLE University, Doha Qatar

December 23, 2012

The Service Advantage at Pathland

Conference Room, Pathland Development Corporation

Ortigas Complex, Pasig City, Philippines

February 2-3, 2007

Certificate of Recognition for Department Service Award Saint Paul University Philippines

Tuguegarao City

March 14, 2005

Page 5 Lovelynne Rodriguez

Surviving the Challenge of Hospitality and Tourism Industry Saint Paul University Philippines

Tuguegarao City

March 4, 2005

Subic Bay Yacht Club (On the Job Training)

Subic Bay Freeport Zone, Philippines

April 1, 2004 to June 10, 2004

Career Opportunities in the Tourism Industry

Makati City Prime Town Tower Suites

Metro Manila, Philippines

August 5, 2003

Baguio Panagbenga & Eco Tourism

Baguio City, Philippines

March 1-2, 2002

Personal Data

Age : 38

Date of Birth : October 14,1984

Place of Birth : Philippines

Civil Status : Single

Lovelynne Rodriguez

Applicant

References available upon request.

Contact this candidate