Administrative Assistant Office Administrator
Resume:
Kavitha Pattada
Alpharetta, GA 30004
Email: adzeng@r.postjobfree.com
Career Objective:
To obtain a challenging position in an organization where I can utilize my skills, while contributing to the success and productivity of the organization.
Professional Experience
AmerisourceBergen-Canada June 2012- October 2012
Executive Administrative Assistant & Payroll Specialist
AmerisourceBergen Corporation is an American drug wholesale company that was formed by the merger of Bergen Brunswig and AmeriSource in 2001.They provide drug distribution and consulting related to medical business operations and patient services.AmerisourceBergen handles about 20% of all of the pharmaceuticals sold and distributed throughout the United States and ranked 10th on the Fortune 500 list for 2020 with over $179 billion in annual revenue.
●Reporting to the Distribution Centre Head, managed the Admin requirements and payroll of the entire 300+ warehouse associates
●Provide secretarial assistance to the senior leadership including managing calendar, phone calls, meeting schedule, travel booking, expense reports.
●On-boarding of new hires, assist with relocation, travel & timesheet entries in Kronos application.
●Organize team events, team outings and arrange catering for the entire team.
●Attend important meetings and take detailed minutes.
●Provide backup support for other administrative associates in the department such as handling multi-line phone systems, greeting visitors, and other receptionist duties.
●Collect all the employee information and enter time-sheet data into the Kronos application
●Inspect payroll errors and prevent repeated mistakes by making adjustments to upcoming pay period
●Review, analyze and verify payroll reports for accuracy and make adjustments through established procedures.
●Collect and verify timekeeping information for all the employees.
●Collect and analyze information skilfully to design,edit, and maintain general and complex correspondence, presentations, spreadsheets and other related reports.
●Calculate pay according to hours worked incorporating levels and overtime.
●Monitor Timesheet, Vacation entries for associates & send monthly reports to the HR dept and reporting Managers.
●Establish and maintain office files, make appointments and arrange meeting/conference rooms as required.
●Update and maintain pertinent business information via computer or department files.
●Assist with a variety of scheduled and unscheduled projects occurring in the department at any given time.
●Interact frequently with inter-departmental associates and management for the purpose of resolving workload issues.
Misys Software Solutions Ltd. August 2005 - October 2010
Administrative Assistant
Misys is a $ 1.2 Billion software solutions and services company in the financial services and healthcare sector, operating in 120 countries with 3200 employees globally.
●Reporting to the Director, managed the Admin requirements of Project Managers, Program Managers and Development team of 500+ associates.
●Provide secretarial assistance to the Director including managing calendar, phone calls, meeting schedule, travel, expense reports, time cards and workflow approvals.
●Assist in preparation of weekly and monthly reports, spreadsheet analysis, PowerPoint presentations and minutes of meetings
●Assist the Director with Performance Appraisals, quarterly awards, organizing customer events and team outings
●Arrange in hiring & on-boarding process of employees including scheduling interviews, reference checks, seat allocation, Laptop, desk phone, cell phone & activation of software tools.
●On-boarding of new hires, assist with relocation, travel & timesheet entries in Clarity application
●Coordinate with virtual team to organize internal trainings, team meetings, quarterly business review and annual kick off
●Maintain Org chart & update contact info for all the team members
●Monitor timesheet, vacation entries for associates & send monthly reports to the HR dept and reporting Managers.
●Manage documentation relating to NDA’s, Statement of Work, Purchase Orders etc. Tracking of invoices and payments to all the partners and contractors.
●Responsible to review programs, provide update to all the stake holders, assess risk and take remedial actions
●Continually monitor Clarity Dashboard, track status updates, project timelines, resource allocation & KPIs of the entire team
●Administrator to Clarity Project & Portfolio Management application. Adding different projects, tasks, resources, etc and periodical reporting to the Development manager.
●Generating all reports on Clarity, Deskzilla, Bugzilla and CSFE.
Accomplishments:
●
●Topped Customer satisfaction scorecard
●Winner of several weekly spot awards for top performance
●Awarded the prestigious “Top Performer” award for the year
Tata Consultancy Services (TCS) Nov 2003 - Aug 2005
Front Office Executive & Office Administrator
Tata Consultancy Services is an IT services, business solutions and outsourcing organization. A part of the Tata Group, India’s largest industrial conglomerate, TCS has over 600,000 of the world's best trained IT consultants in 42 countries. The company generated consolidated revenues of US $ 26 Billion.
●Managing the facilities of TCS in ITPL, which comprised of more than 1800 associates in a single location
●Handling the 30 line EPABX, and high volume incoming & outgoing Local & International calls, emails & faxes.
●Ensuring cost savings through effective vendor Management initiatives & price negotiations.
●Managing invoices from the vendors and processing them.
●Managing Business Conferences & staff get-togethers planned within & outside the organization.
●Responsible for maintaining & updating the Staff database & all internal communications
●Making all the required arrangements for overseas clients visiting the facility
●Administrator for the Leave Automation Database, which maintains vacation for the staff.
●Responsible for the general maintenance & housekeeping of the office premises.
●Liaison with regulatory & government agencies for reporting & approvals.
Technical Expertise
Operating Systems
Windows XP, Vista, Windows 7
Office Productivity Tools
MS Outlook, Lotus Notes, Internet Explorer, WebEx, MS Word, Excel, PowerPoint
Project & Portfolio Management
CA Clarity, Kronos
QA
Bugzilla, CSFE Trace & Diagnostic
Educational Qualification
Degree
Institute
Master of Business Administration (HR)
Annamalai University
Bachelor of Arts
Bangalore University
Certificate Course in Aviation and Hospitality Services
Frankfinn Institute of Air Hostess Training, Bangalore
References available on request
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